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Name of Meet GMY Harvest Invitational Saturday 11/26/16 and Sunday 11/27/16 Meet Sanction #: TBD Host Club: The Greater Morristown YMCA Date of Meet: Saturday 11/26/16 and Sunday 11/27/16 Location: The Greater Morristown YMCA 79 Horsehill Road Cedar Knolls, NJ 07927-2093
The facility is a 6 lane 25 meter pool with Kiefer starting blocks, non-turbulent lane lines, and Colorado timing. There is on-deck viewing for approximately 150 spectators and the gym will be used for waiting and marshaling areas. Parking is available at the venue in two adjacent lots.
Meet Director: Josh Wing Entry Coordinator: 973-356-1919 [email protected] Meet Referee: Steven Douenias [email protected] Meet Marshal
Team Contact: Josh Wing 973.356.1919 [email protected] Entry Deadline: Entries must be received via e-mail in Meet Manager (zipped .hy3, .cl2 files) format no lat- er than 6pm November 16, 2016.
All entries will be accepted on a first-come basis Entries must be sent to the Meet Director as above. Entries will be acknowledged within 12hrs via e-mail. No deck entries will be accepted. No phone or faxed entries will be accepted. Team entries will be considered accepted when the host club accepts the entries. Meet Entries will be taken until the meet fills. The host club must stay within the four hour per session rule.
Meet Format Waiver: The host club has the right to change the format of the meet with the approval of the sanctioning Committee. These changes would be made for a more efficient swim meet for the swimmers and the host club. Reasons for these changes could be the following: To allow more swimmers to swim. To conform to facility capacity limits. To conform with Sanction Guidelines: No competition before 7:30a.m. or after 9:00 p.m. Warm-up with no more than 15 swimmers/lane 12-Under (25 minute minimum) Refunds will be given for any events that have changed session from time of entry to start of competition
Internet Website Meet information, including Hy-Tek Event List and Meet Results will be posted on the GMY Posting: Dolphins website (www.gmyswimteam.com )
Pre-Meet Information posted on website. Meet Information will be posted on the website. Downloadable Hy-Tek Events list (zipped .hyv, .ev3 files) will be posted on the website. Listing of Updated meet schedule (.pdf). Listing of Warm-up Schedule and Team Warm-up Assignments (.pdf). Listing of Timing assignments (.pdf).
Post-Meet Information posted on website. Downloadable Results (zipped .hy3, .cl2 files)
Coaches Eligibility: All coaches must be certified YMCA Coaches Coaches must show coaching card for entrance to facility. Coaches must have coaching card visible at all times while on deck. Coaches must have a visible coach’s card when entering hospitality area.
Swimmer Eligibility: YMCA of the USA Rules For Eligibility shall apply
Age Groups that will be offered. There will be 8 & under, 9-10, 11-12 and 13 and Over Events. There are no time standards being used in this meet. NT’s will be allowed
Individual: The Sanction Committee only allows swimmers to compete in 3 individual events per session/day.
Age at Meet: Age for this meet is calculated as of : December 1, 2016
. This meet will be run in accordance to current USA Swimming Rules. This meet will be run as a timed final meet. The USA Swimming scratch rule will be in effect. This meet will be deck seeded with coaches checking in/scratching all swimmers. When the seeding has been posted, swimmers will report to the blocks. Swimmers will be marshaled in the YMCA gym and brought to the blocks before each event.
Meet Schedule: The Greater Morristown YMCA will open at 4:30 p.m. the day of Session 1 Session 2 at 6:00 a.m. This meet will have 4 sessions consisting of a warm-up session and competition session.
Meet Schedule:
Saturday 11/26/16 and Sunday 11/27/16 Warm-up Start Session 1 (Saturday) All 11 and Over events 5:00pm 6:00pm Session 2 12 and Under Boys Events 7:00am 8:15am Session 3 12 and Under Girls Events TBD TBD Session 4 13 and Over Events TBD TBD Procedures: Warm-ups will be run under New Jersey Swimming Warm-up and Safety Guidelines. Warm-ups will consist of general warm-up lanes. All swimmers are entitled to a fair and comparable warm-up. All teams MUST get the same opportunities for general warm-up lanes. No lanes shall contain more swimmers than is deemed “safe” by USA Swimming Guidelines. Warm-up with no more than 15 swimmers/lane 12-Under (25 minute minimum)
Entry into Pool: All swimmers must enter the pool from the starting end of the pool, right side of the lane, feet- first entry. Host Team Monitoring Warm-ups. Designated meet marshals will monitor warm-ups. All general warm-up lanes will swim in a counterclockwise direction.
Warm-up Schedules. The warm-up sessions will be 20-minute warm-ups divided by teams. Warm-up schedules will be e-mailed and posted at www.gmyswimteam.com
Entry Times: All entry times will be accepted. All entry times will be converted to Short Course Meters for seeding purposes. All entry times must be in short course meters.
Check-In: All check-in sheets must be turned into the scoring table 30 minutes before the start of each session. Swimmers that are swimming will have a line through their name. Swimmers that are being scratched will have their names circled with a “SCR” next to the circle. Swimmers scratching a single event will have a line through his/her name and the event number circled with “SCR” next to the circle.
Starts: The host club will determine if overhead starts will be used, (as a last resort,) after a time line has been produced. This information will be e-mailed and posted in the pre-meet information.
Awards: Medals will be awarded to the top 3 swimmers in each individual event. Ribbons will be awarded to the 4th through 6th place swimmers in each individual event.
Entry Fees: Make Checks payable to: GMYSTPO Events: $6.00 per Event Swimmer Surcharge: $10.00 per Swimmer Admission-Free Entries: In accordance with policy, team entries may be submitted by E-mail to: [email protected] All entries must be Hy-Tek program entries sent as an attachment to an e-mail. The meet entry coordinator will respond to e-mail entries within 12 hours. If you do not receive an e-mail response within 12 hours, assume that your email has not been received. It is the participating club’s responsibility to make sure that the host club's meet entry coordinator receives the e-mail. If you do not receive an e-mail response, you must contact the entry coordinator by email or phone. An entry summary with a signed YMCA Swimming waiver and a check must accompany or follow each e-mailed entry. Accuracy of seed times is essential. Incomplete entries will not be accepted. Deck entries will not be accepted. No phone or faxed entries will be accepted.
Results: All Teams will be asked on the meet summary whether they want results mailed or e-mailed. Results will (also) be returned to the e-mail address that entries were received from. Meet Director will copy results to Team-supplied removable media if desired following conclu- sion of the meet.
Host Club Responsibilities: The host club will provide a single timer in each lane throughout the meet. The host club will have stopwatches available for volunteers helping to time. The host club will e-mail all club entries back to the participating clubs. The host club will create a warm-up schedule that will be fair and equal to all teams. This warm-up schedule will be e-mailed to all participating clubs and posted on the website: no later than 3 days before the meet. The host club will create timing assignments that are fair and equitable with as many teams participating as possible. These timing assignments will be e-mailed to all participating clubs and posted on the host club website no later than 3 days before the meet.
Participating Club Responsibilities: Participating clubs must help with timing assignments. Timing assignments will be e-mailed to participating clubs and posted on the swim meet website: 3 days prior to the meet. Participating club parents must stay off the pool deck except for timing assignments. Participating clubs should help with officiating whenever possible. List the club contact for club officials on the meet summary. PLEASE HAVE YOUR SWIMMERS/PARENTS PLACE A TOWEL UNDER THEIR CHAIRS IN THE GYM. Concessions: Refreshments will be available at the Dolphin Café located in the Gym.
Vendor: California Beach Hut will be in attendance to supply swimming gear.
Directions: The Greater Morristown YMCA is located at 79 Horsehill Rd, in Cedar Knolls, NJ. From the North Route 287 South to Exit 36 (Ridgedale Avenue). Bear sharp right at first exit on ramp onto Ridgedale Ave. (if you miss this, go to end of ramp and turn right onto Ridgedale Ave.) Turn left at the 2nd light onto Hanover Avenue. (Agway on corner) Turn right at the 1st light onto Horsehill Road. The "Y" is 2/10s of a mile down the hill on the right. From the South Take Route 287 North to Exit 36 Lafayette St., Morris Ave. Turn right at next light at end of ramp onto Ridgedale Ave. At the 3rd light, turn left onto Hanover Ave. Turn right at the 1st light onto Horsehill Road. The "Y" is 2/10s of a mile down the hill on the right. From the East Take Route 80 West or Route 280 West to Route 287 South. Follow North directions above. Take Route 78 West to Route 287 North. Follow South directions above. From the West Take Route 80 East to Route 287 South. Follow North directions above. Take Route 78 East to Route 287 North. Follow South directions above.
From Route 10 Route 10 East or West to Ridgedale Ave in Parsippany (just west of route 287) Ridgedale Ave to Right at the 4th light- Horsehill Rd The Y is one mile on the left
SESSION #1 – 11 and Over Event # Age Group Event 1 Girls Open 400 Free 2 Boys Open 400 Free 3 Girls Open 400 IM 4 Boys Open 400 IM 5 Girls Open 800 Free 6 Boys Open 800 Free
SESSION #2 – All Boys Events Warm –Up: (Schedules will be posted on the Host club web site and e-mailed to participating clubs). Meet Starts :
Event # Age Group Event 7 Boys 8 & Under 50 Freestyle 8 Boys 9-10 100 Freestyle 9 Boys 11-12 200 Freestyle 10 Boys 8 & Under 50 Breaststroke 11 Boys 9-10 100 Breaststroke 12 Boys 11-12 200 Breaststroke 13 Boys 8 & Under 50 Backstroke 14 Boys 9-10 100 Backstroke 15 Boys 11-12 200 Backstroke 16 Boys 8 & Under 50 Butterfly 17 Boys 9-10 100 Butterfly 18 Boys 11-12 100 Butterfly 19 Boys 8 & Under 100 IM 20 Boys 9-10 100 IM 21 Boys 11-12 200 IM 22 Boys 8 & Under 100 Freestyle 23 Boys 9-10 200 IM 24 Boys 9-10 200 Freestyle SESSION #3 – All Girls Events Warm –Up: TBD (Schedules will be posted on the Host club web site and e-mailed to participating clubs). Session Starts : TBD Event # Age Group Event 25 Girls 8 & Under 50 Freestyle 26 Girls 9-10 100 Freestyle 27 Girls 11-12 200 Freestyle 28 Girls 8 & Under 50 Breaststroke 29 Girls 9-10 100 Breaststroke 30 Girls 11-12 200 Breaststroke 31 Girls 8 & Under 50 Backstroke 32 Girls 9-10 100 Backstroke 33 Girls 11-12 200 Backstroke 34 Girls 8 & Under 50 Butterfly 35 Girls 9-10 100 Butterfly 36 Girls 11-12 100 Butterfly 37 Girls 8 & Under 100 IM 38 Girls 9-10 100 IM 39 Girls 11-12 200 IM 40 Girls 8 & Under 100 Freestyle 41 Girls 9-10 200 IM 42 Girls 9-10 200 Freestyle
SESSION #4– All 13 and Over Events Warm –Up: TBD (Schedules will be posted on the Host club web site and e-mailed to participating clubs). Session Starts : TBD 43 Girls 13/14 100 Freestyle 44 Boys 13/14 100 Freestyle 45 Girls 15/18 100 Freestyle 46 Boys 15/18 100 Freestyle 47 Girls Open 200 Butterfly 48 Boys Open 200 Butterfly 49 Girls 13/14 100 Backstroke 50 Boys 13/14 100 Backstroke 51 Girls 15/18 100 Backstroke 52 Boys 15/18 100 Backstroke 53 Girls Open 200 IM 54 Boys Open 200 IM 55 Girls 13/14 100 Breaststroke 56 Boys 13/14 100 Breaststroke 57 Girls 15/18 100 Breaststroke 58 Boys 15/18 100 Breaststroke 59 Girls Open 200 Freestyle 60 Boys Open 200 Freestyle 61 Girls 13/14 100 Butterfly 62 Boys 13/14 100 Butterfly 63 Girls 15/18 100 Butterfly 64 Boys15/18 100 Butterfly 65 Girls Open 200 Breaststroke 66 Boys Open 200 Breaststroke 67 Girls 13/14 50 Freestyle 68 Boys 13/14 50 Freestyle 69 Girls 15/18 50 Freestyle 70 Boys 15/18 50 Freestyle 71 Girls Open 200 Backstroke 72 Boys Open 200 Backstroke WAIVER In consideration of the acceptance of our association entry, we on behalf of our association entered herein and its associated entities (collectively “participants”), hereby waive and release any and all claims against The Greater Morristown YMCA Dolphins Swim Team, the YMCA of the USA and their officers, agents, employees, volunteers and assigns, for any injury, expenses, or damages, to participant’s officers, agents, employees and assigns while present at, or enroute to or from, said meet, or to property on the premises of the event unless caused by, or due to the negligence of the The Greater Morristown YMCA Swim Team or its officers, agents, employees, volunteers and assigns.
Head Coach: ______
Signed Date :______
The coaches listed below will be responsible for all their swimmers as named on the GMY Harvest Invitational entry sheets.
1. ______2. ______3. ______
Forms must be submitted to the Host Team Prior to the start of competition.
2016 YMCA Swimming Official Meet Verification Form
YMCA Name: ______YMCA Code: ______
Club E-Mail Address: ______
Head Coaches Name: ______Club Address: ______