ACADEMICS LEADERSHIP TEAM Date: December 4, 2008 Time: 2:20 p.m. – 4:15 p.m. Facilitator: Bonnie Nicholson Recorder: Jenny Jones Location: Student Center Boardroom, Leestown Present: Bill Davis, Greg Feeney, Dave Hellmich, Debbie Holt, Charles James, Jenny Jones, Pat Lefler, Carolyn Lewis, Trish Visitors: Miller, Chad Mueller, Bonnie Nicholson, Vicki Partin, Paul Turner, Ben Worth Absent: Sandy Carey, Mike McMillen Agenda/Issues Discussion Action Approval of Nov. 25 No discussion Minutes were approved. Minutes Printer Maintenance and Ben announced that immediate printer maintenance and toner purchase needs in the common Dave will ask Lisa Bell if lunch can be Toner Purchases area shared by several divisions can be covered by money that will not be needed at this time paid for Ben on December 20 at EKU. for art supplies in the humanities budget. Further discussion included the feasibility of cost savings with college-wide printer maintenance/toner contracts. The library contract is covered under IT and the college could possibly save money with a college-wide contract. Spring 2009 The need for a January 6th meeting was determined based on semester needs since there was Added ALT meeting on January 6, Facilitator/Recorder no scheduled meeting planned on that date. Cooper Campus, OB 210. Sign Up Weekend Weekend College: based out of Regency, classes will include Friday/Saturday, online, and Workgroup for flexible scheduling College/Flexible Sunday labs. meets Friday December 5. Scheduling Updates Concerns: Regency cannot accommodate all of the various types of labs needed.

Flexible Scheduling: Suggested names for the concept: flexible scheduling, fast-track, combo courses, and bi-term scheduling. Concerns: low enrollment, weekend classes and lab space; whether or this concept will be given a priority during our current time of tight budget constraints. Faculty Relations Dave suggested that the first ALT meeting each month include irk-some items from AD’s Discussion Update and/or faculty. He suggested we think about the type of leadership that we need (provide) so that faculty can get beyond issues. Concerns/Ideas regarding faculty relations: Concerns: . This may not be the right time for a full faculty discussion of faculty relations; January may be too soon. . Should a faculty relations discussion be imposed? voluntary? which is right? . Would panel discussions be appropriate? . Some cannot imagine a technical division and a general education division group getting together willingly. . The old program reviews were invaluable; the new program review format does not bring faculty together in the same manner.

1 Suggestions: . Two divisions could have an informal get-together, pot-luck, or division meeting. . Our college may consider building a BCTC Habitat for Humanity House. Dave discussed the need for faculty to have a comprehensive understanding of the faculty governance model and a mechanism for their voice. Ongoing Items Update: Deans and AD’s will discuss the sabbatical leave requests during the ALT meeting on December 11. The AD search continues for the AH, CSIS, and MIT divisions; announcements of new AD’s will be made by December 15. Updates from LET As long as enrollments are good in Spring 09 the budget should be adequate. We cannot pay off debt as well but we have a bit of a buffer. If there is another budget cut we may have to look at consolidating or reducing programs or people. We would first need a meta-analysis of all programs.

All KCTCS colleges have been asked to submit a strategic needs analysis to the systems office for capital needs. BCTC will submit a strategic needs analysis for Newtown Pike, Georgetown, Danville, major remodeling, dire needs, and needs arising from safety issues. The strategic needs analysis is due to the systems office in one month and will consist mostly of capital needs; the analysis should outline concepts not specific details.

The BCTC faculty handbook will become a part of the employee policy and procedure handbook. Workgroup Updates The deadline for eMentor applications is December 8. Distance Education: The Distance Ed workgroup will bring Vicki described data received from Bill Davis comparing the success of online to in-person eMentor recommendations to ALT on completion rates and semester grades. Discussion ensued related to the pros and cons of December 11. proctored exams, students sharing work, and cheating in online classes. Bill Davis will send comparison data If a professor requires a proctored final then the professor is required to assist with proctoring to ALT. finals for online students. Bill has not heard from any online instructors volunteering to assist with proctoring finals as reciprocation for their proctored final. Bill Davis will work on establishing guidelines for Best Practices for online Dave asked Bill to work on establishing guidelines for Best Practices for online faculty. faculty and send to Dave. Student Development: Thursday/Friday Jan. 15/16 Class Registration: At the December 11 ALT meeting, Discussion Notes: It was suggested that AD’s should be the point persons for registering students for classes on ADs should be able to confirm when Thursday and Friday after classes begin. Discussion resulted in attempting to determine they can serve as a Thursday//Friday which classes students can add on Thursday and Friday. It was noted that division meetings point person. are at 2:00 that Friday and AD’s will not be available. It was also stated that we are only registering for exceptions as Wednesday is the last day to register for classes. Bring back list of available classes or Discussion included the question, Why do students register late? Observations from previous programs for Thursday/Friday semesters were that students often make poor registration decisions on Thursday and Friday registration next week. after classes begin because there are only a few classes available.

2 Bonnie and Pat stated that T&T, MIT and IECE want to accept late registrants into their programs. Printing of Spring 09 Schedule of Classes: The workgroup determined that a student needs to have (in their hand) a hard copy of the final exam schedule and the semester calendar. Discussion included the idea that the syllabus checklist needs to include the final exam schedule. The Workgroup left the method of distribution of the final exam schedule and semester calendar up to the Student Affairs group. Transcript Evaluation: Faculty may possibly play a role in evaluating transcripts or entering transcript data into PeopleSoft. Evaluation of transcripts could occur in faculty offices, but the data entry task has to be done in the admissions office. There is a student affairs procedure for the course evaluation process. ALT would need to determine the percentages for the PPE categories for faculty who take on these tasks. Adjustments would need to be made for percentages in advising and internal service on the PPE. Dave stated that there is support for the concept of moving away from the historical distribution of service percentages and moving toward having people provide service where they are needed, skilled, qualified, and available. This would be a major change in the PPE concept. AD’s will review the Calendars for Calendars for Withdrawals, Purges, and Other Changes in Student Enrollment: Withdrawals, Purges, and Other It was suggested that the calendar should go into the part-time and full-time handbooks. The Changes in Student Enrollment and calendar was attached to the agenda of the meeting and it was decided that the AD’s will discuss at the December 11 ALT review the calendar and comment on it at the ALT meeting on December 11. meeting. Schedule of Classes: The workgroup presented a new version of the schedule of classes which provides additional information such as courses grouped by campus and the prerequisites of a course. Pat Lefler reported that the new version of the schedule of classes will be more informative, include space to advertise programs, provide more information about classes and campuses, but also be time consuming to implement the change. Using a standardized format and being consistent are some ways to decrease the time consuming element of the new design. Building Abbreviations: Discussion regarding the dilemma of designating an abbreviation for the Moloney and the Manufacturing buildings was settled when consensus came that Manufacturing would be designated as the “M” building and Moloney would be designated as the “MOL” building. Regency will be changed in the schedule of classes from South to Regency. “Online” cannot be used as a section designator in the schedule of classes because tuition is keyed to the section number for on-line courses. Next Meeting Thursday, December 11, 1:30-4:00, Regency Campus, Room 205. Beginning with the “Greg Feeney Potluck;” Facilitator (Bill Davis) & Recorder (Trish Miller). Note: Regular Tuesday, December 9, ALT Cancelled ; however, there will be a meeting for those who have room conflicts/needs , December 9, at 2:00 in OB 210 to discuss room needs at Cooper or Regency. Adjournment Meeting adjourned at 4:15 p.m.

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