This Is the Template for Minutes

Board of Education Regular Meeting August 23, 2012 05:00PM Alternative Learning Center

1. Call to Order / Roll Call Attendance Taken at 5:00 PM:

Present Board Members: Ms. Carolyn Jones Mrs. Mona Kindoll Ms. Mary Ann Pearson Mr. Tommy Unker Vacancy Division #3 Lisa James, Superintendent; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present. Bill Hogan, Assistant Superintendent/CAO; was absent.

2. Superintendent's Report  The first day of school was excellent. We only had one student placed on an incorrect bus however that student was taken safely home. It is because of the staff that everything went to smoothly. It has been an excellent start to the new school year.  Mrs. Janice Chilton will be our interim Director of Special Education. Mrs. Chilton, worked for Carroll County Schools in this position for 20+ years and retired. She has since worked for Henry County School District and Oldham County School District in this position and has come back to Carroll County to fill this position until we hire this position full time.  The district will be undergoing a diagnostic review. Surveys will be completed by students, parents, and staff. The diagnostic review team will also be interviewing staff throughout the district September 17-19. Mr. Hogan is the contact person.  Mr. John Thompson has recommended a person for the vacancy in Division 3. Hopefully we will have that person on board for the September meeting. We will also begin the appointment process for the vacancy in Division 1 beginning in January as no persons filed for that district.  Mr. Fremin received notification that we have been selected to present at the 21st Century Community Learning Conference. It is a multi-state conference. We will be presenting on our Summer Learning Process and sharing how we are reaching those students and making a difference for those students.  The school year is in full effect and we have started the trainings with the staff Lindamood-Bell has been here training in the area of reading. We are starting those interventions in the area of comprehension which is one area that we are targeting.  The teachers are working hard with the S.T.E.M./S.T.E.A.M. and we have been asked by OVEC to present at their Intervention, Innovation through Technology conference on September 21,2012 at the Ali Center, for our work in technology through S.T.E.M. and I will also be taking our principals so that they can share their experiences as well.  I also spoke to some of the Architects about the Carroll County Middle School renovations. We will be advertising for interested architects for that project so that we can begin that process.

3. Approval of Agenda

Order #60657 – Primary Motion Passed: Approved agenda items 1 - 16 as presented. Passed 4-0 with a motion by Mr. Tommy Unker and a second by Ms. Mary Ann Pearson.

Ms. Carolyn Jones Yes Mrs. Mona Kindoll Yes Ms. Mary Ann Pearson Yes Mr. Tommy Unker Yes Vacancy Division #3

4. Treasurer's Report - Jon Conrad, CFO presented an overview of the Financial Report. All reports are part of the official minutes.

5. Public Recognition- None at this time

6. Approval of Consent Agenda Order #60658 – Primary Motion Passed: Approved consent agenda items 6A-6S as presented. Passed 4-0 with a motion by Ms. Carolyn Jones and a second by Mr. Tommy Unker. Ms. Carolyn Jones Yes Mrs. Mona Kindoll Yes Ms. Mary Ann Pearson Yes Mr. Tommy Unker Yes Vacancy Division #3

6.A. Approval of Minutes Approved the July 26, 2012 Board Minutes and the August 1, 2012 Board Minutes as presented. 6.B. Approval of Facilities Use 6.B.1. Approval of Facility Use 1 To approve the Facility Use Request from Carroll County Parks and Recreation to use the gym and cafeteria at Kathryn Winn for the After School Program (while school is in session) and to use the gym at Kathryn Winn and Cartmell from October-March for the Girls/Boys Youth Basketball as presented. 6.C. Approval of Bills and Salaries Payable To approve the Bills and Salaries payable as presented. 6.D. Employee Notifications KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a). Information presented for notification

New Employees to the District Monica Sexton; Worthville, KY; Custodian, CCCDC, 08.16.12 Susan Benecke; Carrollton, KY; Instructional Asst.; K. Winn; 08.14.12 Monica Meadows; Ghent, KY; Cook/Baker; K. Winn; 08.07.12 Mark Carlough; Louisville, KY; 8th Gr. Social Studies Teacher; CCMS; 08.07.12 Jason Shattuck; Cincinnati, OH; Social Studies Teacher; CCHS; 08.07.12 Claudia Banahan; Lexington, KY; Art Teacher; CCHS; 08.07.12 Janice Chilton; Campbellsburg, KY; Director of Sp. Ed.; District; 08.08.12

No Longer Employees of the District Heather Cook; Custodian; CCHS; 08.10.12 Melissa Molohon; Art Teacher; CCHS; 08.03.12 Jacqueline Thurston; 5th Grade Teacher; Cartmell; 08.06.12 Tiffany Tiller; Instructional Asst.; K. Winn; 08.03.12 Jeanie Rider; Custodian;CCCDC; 08.03.12 Transfers Within the District Sheila Chowning; Asst. Coord. Drug Free CC/21st Century Coord.; District; 08.06.12 Kelly Chandler; Instr. Asst./EHS Nurturer; Cartmell/CCCDC; 08.07.12 Robin Smith; Reading Coach/Instructional Coach; Winn; 08.07.12 Louauna Dryden; EHS Nurturer/Inst. Asst.; CCCDC/Cartmell; 08.07.12 Valerie Washburn; Social Stud. Teacher/Instructional Coach; CCMS-CCHS; 08.07.12

Leave of Absence Bonnie Morris; Pd. LOA & FMLA 08.07.12-08.17.12/UnPd. LOA & FMLA 08.20.12-09.14.12 Trina Raker; Pd LOA & FMLA 09.04.12-09.20.12/UnPd. LOA & FMLA 09.21.12-11.09.12 Charlie Hotfil; Pd LOA & UnPd LOA-08.07.12-09.14.12 Cheryl Smith; Pd Sick LOA 08.06.12-08.21.12/UnPd LOA 08.23.12-02.14.13

6.E. Approval of the BG-4 and Pay Application 24 To approve the BG-4 and Pay Application 24 in the amount of $10,000.00 to Marksbury Cornett for the Cartmell Elementary project pending KDE approval as presented. 6.F. Approve setting Personal and Real Estate Property Tax Rate To approve the compensating rate for real estate and personal property tax at 56.5 cents per $100 of assessed value. 6.G. Approve setting motor vehicle tax rate To approve setting the motor vehicle tax rate at 55.7 cents per $100 of assessed value as presented. 6.H. Approval of the One Call Now Renewal To approve the One Call Now renewal for Carroll County School District for 2012-2013 at a rate of $1.66 per student as presented. 6.I. Approval of the 2012-2013 District Goals To approve the 2012-2013 District Goals as presented. 6.J. Approval to purchase Two (2) School Buses To approve the purchase of (2) 72 passenger 2013 school buses at an approximate cost of $100,950 per bus including options through the Kentucky State Contract price procedure. 6.K. Approval of the KIP Survey To approve the 2012 Kentucky Incentives for Prevention (KIP) Survey memorandum of understanding between Carroll County School District and REACH of Louisville as presented. 6.L. Approval of the Community Based Work Transition Program 2012-2013 Agreement To approve the Community Based Work Transition Program 2012-2013 Third Party Cooperative Agreement as presented. 6.M. Approval of the Public Education & Business Coalition (PEBC)Contract To approve the contract between Carroll County School District and PEBC (Public Education & Business Coalition) for 2012-2013 as presented. 6.N. Approval of Kathryn Winn School Fund Raisers To approve the Kathryn Winn School Fund Raisers for 2012-2013 as presented. 6.O. Approval of Cartmell School Fundraiser o approve the School Fund Raisers for Cartmell Elementary for 2012-2013 as presented. 6.P. Approval of Donations for Carroll County High School To approve donations to Carroll County High School Freshman Activity Fund, the Cross Country Team, and the Carroll County High School Cheerleaders as presented as presented. 6.Q. Approval of the Overnight Student Trip Request To approve the Overnight Student Request Trip for the Carroll County High School Panther Boys Soccer Team. The overnight trip is to Hopkinsville, KY, September 14-16 as presented. 6.R. Approval to Reject the Cafeteria Table Bid To approve rejecting the bid of $5.00 for the Surplus of Cafeteria Tables as presented. 6.S. Approval of the Pizza Bid To approve the 2012-2013 Pizza Bid and award the bid to Papa John's for $6.60 as presented.

7. Communications To and From the Board None at this time 8. Champion For Kids: Mrs. James acknowledged Mrs. Kim Jett for the Champion for Kids. Mrs. Jett was awarded the certificate opening day for Environmental Elementary Teacher of the Year at the 69th Annual Convention for the Kentucky Association of Conservation Districts.

9. Reports from Principals and Directors Gerda Wise (Winn); Doug Oak (Cartmell); Dana Oak (CCMS); Tom Stephens(CCHS); Ed Nelson (ALC); Bill Hogan (Asst. Supt./CAO); Larry Curell (DPP/COO); Lisa Gault (Food Service); Jeff Fremin (Grant Writer/PR) were present for questions. All reports are part of the official minutes.

10. Old Business None at this time

11. New Business 11.A. Discussion of E20:20 Mr. Nelson presented to the Board the new E20:20 program that was started for this year. In the past the students used the Novel Star program however it had become outdated. The E20:20 program is an updated internet based program for students. It allows the students to track their process and to make sure that they are staying on task and fulfilling the requirements needed to advance throughout the program but also to the next grade.

12. Student Achievement Mr. Tom Stephens presented the AFGR (Average Freshman Graduation Rate) to the board. Mr. Stephens also answered questions about the AFGR.

13. Board Member Planning Calendar September Adoption of a working budget (must be submitted to KDE by Sept. 30) Approve Annual Financial Report Review NCLB Report Review DIP needs assessment Initiate the annual needs assessment process Review and analysis of CTBS and State Assessment Data Review data on ACT and SAT scores Review and discuss Title II Report Review allocations to school councils and adjust if there are enrollment changes

September 27, 2012 Board Meeting move to the Carroll County High School

14. Executive Session 14.A. Approval to enter Executive Session for discussions or hearings which might lead to the appointment, discipline or dismissal of an individual employee or student.

Order #60659 - Motion Passed: To approve recessing regular meeting and entering into executive session pursuant to 61.810 (1)(f)at 5:51 p.m. for discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee or student. Passed 4-0with a motion by Mr. Tommy Unker and a second by Ms. Mary Ann Pearson.

Ms. Carolyn Jones Yes Mrs. Mona Kindoll Yes Ms. Mary Ann Pearson Yes Mr. Tommy Unker Yes Vacancy Division #3 14.B. Approval to Exit Executive Session and Resume Regular Meeting.

Order #60660 - Motion Passed: Approved exiting executive session and resuming regular meeting at 6:00p.m. Passed 4-0 with a motion by Mrs. Mona Kindoll and a second by Ms. Carolyn Jones.

15. Recommendation of the Board for Student Discipline issue for student 1959183789

Order #60661 - Motion Passed: Approved recommendation of the board to change the placement of student 1959183789 to the Alternative Learning Center until January 25, 2013, at which time the student can return to the Carroll County High School as long as he has fulfilled his contract and it is approved by both principals. Passed 4-0 with a motion by Ms. Carolyn Jones and a second by Mr. Tommy Unker.

16. Adjournment

Order #60662 - Motion Passed: Approved adjourning the August 23, 2012 Board Meeting at 6:01 p.m. Passed 4-0 with a motion by Mr. Tommy Unker and a second by Ms. Mary Ann Pearson.

______Chairperson

______Secretary