Mayday/Roll Call Application (MRA)

APX™ Personnel Accountability Application (APAA)

Fireground Accountability Solution Pre-Sale Proposal Questionnaire

Fire Department: Prepared By: Date:

Systems Definition, Inc. 5904 Richmond Highway Suite 330 Alexandria, VA 22303 703-717-0222 www.systemsdefinition.com

Rev F 07012016 Accountability Solution Questionnaire

Systems Definition, Inc. (SDI) provides this questionnaire to assist with collection and identification of Fire Department resources and operations to be considered to construct a robust fireground accountability solution using SDI’s APX™ Personnel Accountability Application (APAA) and EasyStaff® software in conjunction with Motorola Solutions, Inc. (MSI) APX™ radio systems. SDI developed the APAA and EasyStaff® software and is a third-party solutions provider to MSI. The main purpose of the questionnaire is to capture relevant, sufficiently detailed Department data in order to properly quote a suitable accountability solution. This questionnaire may be used to document information for a single Department or rolled-up for multi-Department efforts (e.g., for a regional system, MABAS division, etc.). To initiate a project, please complete the questionnaire based on survey/assessment of the Department/Agency, send to SDI, and arrange a follow-up telecon and/or accountability solution demonstration with the Motorola Product Manager and SDI point of contact. SDI point of contact information is:

Systems Definition, Inc. 5904 Richmond Highway, Suite 330 Alexandria, VA 22303

Mr. Frank Briese [email protected] 703-717-0222 x114 Motorola Product Management contact information is: Jim McDonell [email protected] (630) 936-3144

Marcela Tellez [email protected] (954) 383-3644 ◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊◊ DEPARTMENT INFORMATION:

1. Department Overview Identify Department name, location, and type. Name: ______Location: ______Professional/Career Volunteer Mixed Comments/Notes: ______Page 2 2. Department Uniformed Personnel Resources The APAA solution will be licensed and configured for all possible fireground personnel. Number of Uniformed Personnel with radios: ______Comments/Notes: ______3. Incident Commanders Each incident commander and associated incident commander vehicle can have the accountability client application. How many ICs will require an accountability client application? ______

4. Personnel Tour Assignments The accountability solution can display Department personnel by name and assignment if that information is available and accessible. Does your Department assign personnel by tour? Specify format of tour data (e.g., name, position assignment, rank). Specify if tour rosters are available via on-line application, database, or similar. Structured By Tour – Digital Format Structured By Tour – Paper-Based None/Other ______Comments/Notes: ______5. Dispatch Incident Monitoring Dispatchers can run the accountability client application from their MCC7500 dispatch position to provide an extra set of eyes and ears to the incident commanders. Will your applicable Dispatch group desire the ability to monitor/run fireground accountability activities from the MCC7500 Dispatch terminal? ______How many MCC7500 Dispatch terminals would you like to have support the accountability application client? ______Comments/Notes: ______6. Monitoring APX Battery Level on the Accountability Client Dispatchers and incident commanders can monitor the APX battery level of each first responder’s radio. This capability requires the UNS if not already integrated with the ASTRO system and can add significant cost to the project. Does the Department want APX Battery level display capability included in the proposal? Yes / No ______

RADIO INFORMATION:

7. Radio System What type of radio system does your Department utilize? Trunked (Please complete item 7a below) Conventional (Please complete item 7b below) Trunked, but conventional on fireground (Please complete items 7a and 7b below) Other Comments/Notes: ______

7a. Trunked Radio System The SDI accountability system is designed and certified for the Motorola ASTRO release 7.17 trunking system. Suitably configured Motorola APX radios are required (e.g., APX subscriber radio with Q445 fireground accountability option enabled). Please record your Department’s type of trunking system and version information (e.g., Motorola Astro 25, version 7.14, etc.) and any other relevant information (e.g., multiple zone system, etc.). Release Version of Motorola ASTRO system: ______Comments/Notes: ______7b. Conventional Radio System The SDI accountability system operates in mixed mode for conventional radio systems in both simplex (talk-around) and repeated operation with Motorola GTR Stations. Suitably configured Motorola APX radios are used (e.g., APX subscriber radio with Q445 fireground accountability option enabled). Please record whether it operates in digital or analog mode, uses DVRSs or repeaters, and other relevant information. Mixed Mode operation is required. Analog Mode Digital Mode Mixed Mode Other Comments/Notes: ______Page 4 8. Radio Trunking Types What type of radios does your Department utilize? Please record additional information, as needed. APX Portable Radios: 1. Model(s)/Quantity ______2. ASTRO Digital CAI Operation (Q806) enabled? ______3. Personnel Accountability Option (Q445) enabled?______4. P25 9600 Baud Trunking enabled? ______APX Mobile Radios: 5. Model(s)/Quantity ______6. ASTRO Digital CAI Operation (Q806) enabled? ______7. P25 9600 Baud Trunking enabled? ______Comments/Notes: ______

9. Radio Conventional Types What type of radios does your Department utilize? Please record additional information, as needed. APX Portable Radios: 8. Model(s)/Quantity ______9. ASTRO Digital CAI Operation (Q806) enabled? ______10. Personnel Accountability Option (Q445) enabled (conventional)? ______11. P25 9600 Baud Trunking enabled? ______XTS 2500 Portable Radios: 12. Model(s)/Quantity ______13. ASTRO Digital CAI Operation (Q806) enabled? ______14. Personnel Accountability Option (Q445) enabled (conventional)? ______15. P25 9600 Baud Trunking enabled? ______APX Mobile Radios: 16. Model(s)/Quantity ______17. ASTRO Digital CAI Operation (Q806) enabled? ______18. P25 9600 Baud Trunking enabled? ______Other ______Comments/Notes: ______

10. Radio System Configuration and Maintenance Who programs, installs, and maintains your radios (mobile and portable), radio system infrastructure, and related resource  Department radio shop  Department personnel  Local dealer  Other Comments/Notes: ______

COMPUTER INFORMATION:

11. Mobile Data Terminal The accountability client application runs on Windows-based PCs and Tablets. Which mobile data terminals or PCs are used (e.g., Panasonic Toughbook/ToughPad) on the fireground or installed in a vehicle? Windows Tablet PC (qty:_____) Where used? ______Windows Laptop PC (qty:_____) Where used? ______Other ______Not Used Comments/Notes: ______

12. Data Connectivity From Command Vehicle Do Department command vehicles have data connectivity (e.g., commercial wireless provider, municipal network)? Yes (please specify which one) 19. Cellular provided data (e.g. 4G LTE, etc.) 20. LMR-provided data (ASTRO Integrated Voice & Data, High Performance Data) 21. Municipal Wi-Fi 22. Other ______No Not Sure Comments/Notes: ______

______13. User Operations Training SDI can provide client application user training to accompany accountability solution deployment. Training can be “Train the Trainer” Style or “Train the User” Style (Max 8 students per session): ______“Train The Trainer” Style Training Max 8 students per session. “Train The User” Style Training Max 8 students per session. Number of Personnel to Be Trained (Max 8 students per session): ______Training Facility (e.g., Classroom) Available? ___Yes ___No Comments/Notes: ______

14. Technical Training SDI can provide technical training of the accountability solution to accompany deployment. This is Technical Training for server maintenance and for client application installation. Training can be “Train the Trainer” Style or “Train the User” Style (Max 8 students per session): ______“Train The Trainer” Style Training Max 8 students per session. “Train The User” Style Training Max 8 students per session. Number of Personnel to Be Trained (Max 8 students per session): ______Training Facility (e.g., Classroom) Available? ___Yes ___No Comments/Notes: ______15. Project Implementation - accountability client software installation in incident commander computers SDI will typically load the accountability client software on a subset of the incident commander computers and the shop will load the software onto the remaining computers. The reason for this is because typically all incident commanders are not available during the time SDI engineers are on site. SDI will provide the shop with installation training and documentation. Quantity of IC computers to have accountability client software installed by SDI: ______Quantity of IC computers to have accountability client software installed by shop: ______16. Project Implementation - accountability client software installation on MCC7500 computers SDI will typically load the accountability client software onto all of the MCC7500 computers. However, due to cost or deployment plan considerations, the shop may be chosen to load the accountability software on a portion of the MCC7500 computers. SDI will provide the shop with installation training and documentation. Quantity of MCC7500 computers to have accountability client software installed by SDI: ______

Quantity of MCC7500 computers to have accountability client software installed by shop: ______