Role/Responsibilities of SIG Coordinator s2

ONCOLOGY NURSING SOCIETY

SIG COORDINATOR ANNUAL REPORT CHECKLIST (Submit with Annual Report)

Enclosed is one copy of the completed Annual Reports due JUNE 1, 2014.

Please check:

x Coordinator's Annual Report (due June 1)

x SIG Minutes from Congress (previously submitted to C. DeMarco)

Sincerely,

Carol Bush Coordinator's Signature

Nurse Navigator (NAV) Name of SIG

Darcy Burbage SIG Council Representative

5-28-2014 Date

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SIG COORDINATOR'S ANNUAL REPORT Nurse Navigator SIG of the Oncology Nursing Society. Reporting Period: JAN 1, 2013 to MAY 30, 2014. Please list the leadership team (Work Group leaders/regional editors, etc.) and include their office or position. Due JUNE 1, 2014.

SIG LEADERSHIP Position Name Street Address City, State, ZIP Email Address Phone Numbers (optional) (optional) Coordinator Carol Bush, BS RN 14743 SW Cowslip Ct Rose Hill, KS [email protected] 316/789-4304/WH 67133-8376 Coordinator-Elect Jean Sellers, RN MSN 10 Weybridge Pl Chapel Hill, NC [email protected] 919/843-8722/WH as of 5/5/14 27517

Co-Coordinator

Ex-Officio Lori McMullen, MSN RN 564 Cleardale Ave Ewing, NJ 08618- [email protected] 908/853-6790/W OCN 2541 609/882-0203/H

Associate

Editor Dominique Srdanovic, 36 Mountain Trail Stamford, CT [email protected] 203/276-2273/W RN OCN MA 06903-2414 203/588-1196/H

Virtual Community Ellen Carr, RN MSN 3903 California St San Diego, CA [email protected] 858/822-6213/W Administrator AOCN Unit 4 92110-2157 619/922-3903/H (Lead)

Marie Borsellino, RN 4120 Marseilles Ave Sarasota, FL [email protected] 941/917-3377/W Virtual Community BSN OCN 34233-5224 941/539-2982/H (Associate)

Virtual Community Joy Hepkins, RN OCN Darby, PA [email protected] 610-237-2648 (Associate) Archivist/Historian

Toolkit Workgroup Juli Aistars, Arlington Heights, [email protected] 847-618-6572 Team Leader RN,MS,AOCN,APN,TTS IL

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SIG COORDINATOR'S ANNUAL REPORT

SIG PURPOSES:

1. To support the mission statement of ONS. 2. To provide and promote a dynamic network for subspecialized nurses within ONS. 3. To serve as a forum for communication within the interest area. 4. To identify and explore patient care issues within the interest area. 5. To address current trends and issues within the interest area. 6. To share educational resources and clinical expertise with other Special Interest Groups, various ONS Advisory Panels/Project Teams and the membership-at-large.

Nurse Navigator SIG of the Oncology Nursing Society. Covering the period from JAN 1, 2013 through MAY 30, 2014. Due JUNE 1, 2014.

I. OVERVIEW OF THE PAST YEAR'S ACTIVITIES (as they relate to the purposes of SIGs): Please indicate number of purpose to which activity relates.

Purpose Number Activity (see above) 2,3,6 Collaborative LinkedIn project with Survivorship SIG 1,4,5,6 ONS Core Competencies of the Oncology Nurse Navigator 1-5 SIG sponsored sessions at 2013 & 2014 ONS Congress 1,4,5 Abstract submission at 2014 ONS Congress 1,2,4,5 Formation of Resource Toolkit Workgroup 1,5 Collaborate/provide expert content for ONS abstract submission to ISNCC 1,5,6 Form workgroup to review ONS Position statement; provide recommendations to ONS Board

II. CURRENT SIG PROJECTS: If funded indicate source of funding.

a. Completed since last annual report

LinkedIn Training Collaboration with Survivorship SIG. SIG Special Project Funding; Project began Fall 203, Completed Spring 2014

Collaborated with ONS on abstract submission to ISNCC, Spring 2014

SIG Workgroup completed ONS Core Competencies, published by ONS Fall, 2013

Delivered 2 SIG Sponsored Sessions at ONS Congress 2013 & 2014

SIG Sponsored abstract selected for Poster Presentation Congress 2014

b. Ongoing projects (please indicate estimated date of completion) Toolkit Workgroup – 7 SIG members working to develop resource toolkit for ONNs and collaborate with VC Team for posting to Virtual Community -- Dec 2014 Review ONS Navigation Position Statement: 7 member SIG workgroup collaborating with Michele Gallioto to review and present for consideration to ONS Board updated position statement on Oncology Nurse Navigators – Review complete May 2014; submit to ONS Board July 2014 Educational Program for ONNs: Current Coordinator and Ex-Officio initiate discussion with ONS Education feasibility of educational program for Oncology Nurse Navigators. –Initial conversations started Dec 2013 by current Coordinator and Ex-Officio. Reengage ONS Education and obtain decision to proceed with development of program by August 2014. Virtual Community Content review and update - workgroup formed 6-2014; review and updates completed by September 2014 with content calendar and responsibility assignments developed by Dec 2014 for 2015 calendar year.

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III. AWARDS:

SIG Leadership Submitted Award Nomination: Award Name Best SIG Newsletter Article Lori McMullen – Romania article/Nav SIG

IV. Leadership Succession Planning This is critical to the future success of the SIG.

a. Have you identified future leaders within your SIG? X Yes No

If so, who? Currently have Coordinator Elect; Three workgroup members have expressed interest in considering Coordinator elect position at next election time: Juli Aistars, Joy Hepkins, Penny Daughetry. All are currently engaged as active contributors to the work of the SIG and involved in building relationships with all current SIG team leads.

If not, what is your plan to ensure future SIG leaders? Our ongoing plan is to engage as many SIG members as possible in workgroups or as VC or newsletter contributors and recruit from that pool.

b. What additional help from the Nominating Committee and/or staff do you require to help in this effort? None at this point.

V. EDUCATIONAL ACTIVITIES AT CONGRESS, CONNECTIONS CONFERENCE for 2013 & 2014:

Number of Congress Submissions 2013- 1 2014- 1 Number of Connections Conference Submissions 2013- 0 Number of Discussion Sessions 2013- 2014- Were any joint submissions? 2013 none Were any joint submissions? 2014 none Number of SIG-Sponsored sessions, actually presented: 2013 Congress - 1 Connections - 0 Number of SIG-Sponsored sessions, actually presented: 2014 Congress - 1 Number of submissions for other conferences AONN Annual Conference 2013 Abstract (Please indicate conference name) on Competencies submitted and selected for Poster Presentation ACCC Advisory Board presentation related to ONS Nav Competencies Dec 2013 SIG Poster 2013- 1 2014- 2

VI. LEADERSHIP COMMUNICATION: (3 time per year)

Please list dates of communication: Newsletters Communiques Jan 2013 Jan 2014 April 2013 March 2014-Joint with Survivorship SIG August 2013 Nov 2013

VII. SIG PROJECT FUNDING MONIES/SEED MONEY/GRANTED THIS YEAR:

Jointly submitted and awarded SIG Project Funding in 2013 with the Survivorship SIG. Successful completion of project in April 2014. PAGE4 of 6 VIII. LIST WORK GROUPS AND CHAIRS FORMED/ONGOING SINCE LAST ANNUAL REPORT AND THEIR PURPOSES AND ACCOMPLISHMENTS: International Workgroup: Jean Sellers/Lori McMullen – Collaborate with other nursing organizations to support the practice of ONN colleagues internationally. Contributed expert content to submission of ISNCC abstract with ONS.

Toolkit Workgroup: Juli Aistars, facilitator, 4 SIG members on workgroup – Identify and develop a resource toolkit to support the professional practice of the ONN. 5 workgroup members recruited, one initial phone planning conference, Group concensus as to product outcome and focus, multiple emails sharing resources in Spring 2014, second planning conference call to be held June 2014.

Core Competency Workgroup: Lori McMullen facilitator, 7 SIG members on workgroup -- Successful development, peer review and published ONS Core Competencies for the Oncology Nurse Navigator. Two abstract submissions which resulted in poster selections, one ONS Congress Session submission and two outside organization presentations as a result of this work.

ONS Oncology Nurse Navigator Position Statement update Workgroup: Carol Bush/Michele Galioto facilitate, 7 SIG members serve on workgroup (same team as ONS Competencies) -- Provide review and suggest updates to ONS Position Statement related to ONN for the ONS Board’s consideration.

LinkedIn Training and Networking Workgroup/Project in collaboration with ONS Survivorship SIG: Carol Bush/Jamie Myers/Ann Jones – Provide LinkedIn 101 training via webinar, record session as an archived resource, create private LinkedIn group for SIG members to jointly collaborate and network regarding survivorship and navigation resources. Currently 38 Survivorship and Navigator SIG members are part of the private LI group and actively engage in discussion and resource sharing in real time.

IX. LIST ANY RESEARCH PROJECTS THE SIG IS CURRENTLY INVOLVED WITH - INCLUDE BRIEF DESCRIPTION OF EACH PROJECT: NONE

X. PUBLISHED PLANNING MEETING MINUTES (year from last Congress): x YES NO PUBLISHED PLANNING MEETING AGENDA (year prior to last Congress): x YES NO

XI. LIST STRENGTHS OF SIG: Diverse and engaged group of leaders from across the country Energetic, collaborative-minded and willingness to share responsibility of action items Innovative risk-takers Willing to mentor new SIG members Supportive Professional & Personal Networking group

XII. LIST OPPORTUNITIES FOR IMPROVEMENT WITHIN SIG: (State how you are addressing these.) 1. Communication with members: Re-Vamping the Virtual Community and creating a content calendar for the rest of 2014 and 2015. 2.Communication with one another and ONS Corporate and Project staff: With ‘navigation’ being such a hot topic all over, the SIG leadership team was challenged to keep current with a couple initiatives in particular:

 ONS ONN textbook. The SIG team learned about the project well into the work and felt very much in the dark as to the content and proposed publication schedule. It is not our desire nor intent to micromanage…just to be informed so that we might plan for promotion of the product and be prepared when members ask questions.  ‘Official’ Release of ONS Core Competencies. We were not proactively informed ahead of time of the official release date, nor of plans to promote them….which are needed to properly inform our members and to leverage joint promotion with ONS. Thankfully….we did reach out to Carol DeMarco and she was extremely helpful connecting us to get the answer…and to secure our SIG a last minute opportunity to announce the release to our SIG members via a Communique prior to the ‘official’ ONS release.

of 6 XIII. SIG VIRTUAL COMMUNITY – LIST HOW YOU HAVE USED YOUR SITE

Our VC Coordinator had difficulty managing the site due to time constraints and what she felt were limitations to her technology expertise. We have re-organized the effort since Congress 2014 by reorganizing to a 3 person team, with a member as lead who has experience with editing and developing communication plans. (of note, 2 are existing VC Co-coordinators, one is a new member who expressed interest in the opportunity) One member of the team is designated specifically to be a VC discussion moderator, with the hopes of leveraging current higher discussion activity throughout the year.

Plans are being made by this new team to review the site, update and streamline the categories. Projected outcomes as noted in above report.

The SIG coordinator also has admin access and has completed the VC ‘how to’ webinar, to serve as backup to the team members for contingency.

XIV. COLLABORATIONS (ONS, SIGS, ETC.):

As mentioned in report above

XV. ADDITIONAL: COMMENTS, QUESTIONS, PROBLEMS, AND SOLUTIONS:

Completed by ONS Office

Membership Number of SIG Members as of MAY 31, 2014

Election in January 2013 NO Candidates: Election in January 2014 YES Candidates: Jean Sellers

SIG Leadership Workshop 2013 YES Attendee: Carol Bush/C Attendance

SIG Strategic Goals YES Last Revision date: 7/13

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