UN Women Southern Africa & Indian Ocean Islands

Terms of reference

Post Title: Events coordinator

Africa UNiTE-Kilimanjaro Climb initiative

Duration: August 2011 to March 2012

Reporting to: Regional Director (UN Women Southern Africa & Indian Ocean Islands Sub Regional Office) and Africa UNiTE Coordinator (UN Women Headquarters) Duty station Johannesburg, South Africa (with frequent travel within the Africa region) Application: CVs to be sent to [email protected] or +27 11 517 1551 by 20 July 2011

BACKGROUND

Over the last two decades, violence against women has become recognized worldwide as a major development concern, and a human rights violation. Quite a number of global, regional, sub-regional and national frameworks have been adopted to facilitate actions to prevent and eliminate violence against women, and to provide effective and adequate services to women who survive violence. In Africa, in spite of the absence of reliable data, it is widely accepted that violence against women is pervasive, and, as a result, millions of women continue to suffer in the home and in the community with devastating effects. In sub-Saharan Africa between 13% and 45% of women are assaulted by intimate partners during their lifetimes1 and recent studies in Africa2 demonstrate that between 16 and 47% of girls in primary or secondary school report sexual abuse or harassment from male teachers or classmates; over 70 million girls and women aged 15–49 years in Africa have undergone Female Genital Mutilation3. Violence against women takes different forms, such as physical, sexual, and psychological violence occurring in the family and in the community, including battering, sexual abuse of female children, dowry-related violence, marital rape; female genital mutilation and other practices harmful to women; violence related to economic exploitation, sexual harassment, and intimidation at work and in educational institutions; forced pregnancy, forced abortion, and forced sterilization; trafficking of women and forced prostitution. Launched in 2008, United Nations Secretary-General’s UNiTE to End Violence against Women Campaign is a multi-year effort aimed at raising public awareness and increasing political will and

1 UN SG’s Africa UNiTE Campaign factsheets. Available at http://africaunitecampaign.org/docs/africaunitefactsheets.pdf 2 World Bank, Addressing Violence Against Women Within the Education Sector. Available at http://siteresources.worldbank.org/INTGENDER/Resources/Education.pdf 3 UNICEF, www.childinfo.org

1 | P a g e resources for preventing and ending violence against women and girls around the world. The campaign, coordinated by UN Women, calls on governments, civil society, women’s organizations, young people, the private sector, the media and the entire UN system to join forces in addressing this global pandemic. The global vision of the UNiTE campaign is a world free from violence against all women and girls, which can be only realised through meaningful and ongoing political commitment by national governments, backed by action and adequate resources. The regional component of the Campaign in Africa was launched in 2010. Africa UNiTE is a continent- wide partnership to end all violence against women and girls, and to speak up and speak out in order to prevent violence, provide services to survivors and promote justice. It is an inter-UN Agency initiative bringing together over 11 UN organisations in support of the African Union and African countries to undertake coordinated substantial and sustained actions to eliminate violence against women and girls. The outcomes of the Campaign, to be achieved by 2015 by African countries are as follows: 1) National laws are in place and enforced to address and punish all forms of VAW and girls in line with international human rights standards. 2) National plans of action are adopted that are multi-sectoral and adequately resourced, with implementation underway. 3) Data collection and analysis systems are institutionalized and periodic surveys are undertaken on prevalence of various forms of violence against women and girls. 4) National and/or local campaigns are launched and social mobilization engages a diverse range of civil society actors in preventing violence and supporting abused women and girls. 5) Sexual violence in conflict situations is systematically addressed in all peace and security policy and funding frameworks and mechanisms for protection and prevention of systematic rape are implemented. 6) Safe public space for women and girls

THE CLIMB In order to increase the visibility of the campaign in the region and actively engage with its constituencies, in partnership with Kilimanjaro Initiative4 and the United Nations Federal Credit Union (UNFCU)5, Africa UNiTE is proposing to organize a Kilimanjaro Climb to end violence against women and girls (Kilimanjaro Climb) under the theme ‘Speak Out, Climb Up’. The climb will involve series of activities and events which will take place in March 2012. These include the regional launch of the Climb, a youth leadership training, the Climb itself, a bike ride and others. The Climb aims to raise African voices with the message “Break the Cycle, Speak out, Climb up: Africa UNiTE to end violence against women”, encouraging continent and worldwide response to take action to end violence against women and break the silence on this widespread human rights violation.

4 Kilimanjaro Initiative, founded in 2005, has as objective to encourage young women and men to have self-belief and help provide opportunities that will enable them to take on constructive roles in their communities, thereby reducing the risk of youth falling victim to crime – either as perpetrator or sufferer at the hands of others. 5 The United Nations Federal Credit Union (UNFCU) is a member-owned, not-for-profit cooperative institution that serves the financial needs of the United Nations staff, UN Specialized Agencies, former international civil servants and their families globally with the purpose of serving the people who serve the world®. . UNFCU has been sponsoring Kilimanjaro Initiative since 2006.

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The objectives of the Climb are as follows: 1. To raise awareness about the issue of violence against women and girls in Africa. 2. To seek specific national commitments from all African governments to be implemented by 2015 Objective of the consultancy

UN Women, as coordinator of the Africa UNiTE Campaign, will lead preparations for the Kilimanjaro Climb in coordination with the SAY NO-UNiTE platform6, Kilimanjaro Initiative, Global Bike and with support from UNFCU. The Kilimanjaro Climb will also be supported by the political leadership of the African Union.

To this end, the sub regional office in Johannesburg (UN Women SARO) seeks the services of an events manager to help coordinate all the activities pertaining to the Kilimanjaro Climb, as included in the final Kilimanjaro road map. The event manager is to ensure that all activities of the Kilimanjaro initiative run smoothly and effectively and will support coordination of all the partners and stakeholders engaged in the preparations and the actual Climb.

Specific tasks

The events manager will work under the direct supervision of UN Women sun-regional office for Southern Africa and Indian Ocean Islands, Programme Analyst and the Programme Associate for ending Violence against Women, coordinating with the rest of the partners and UN Women Africa UNiTE coordinator when necessary.

S/he will be located in UN Women Johannesburg Sub Regional Office.

Specific tasks of the events manager will be:

A. Technical and programmatic support 1. To ensure implementation of all activities planned for the joint Kilimanjaro Initiative in accordance with the established timeframe and in consultation with UN Women and other partners and stakeholders as necessary.

2. To assist in identifying potential climbers for the Kilimanjaro initiative and take care of the selection process

3. To assist in identifying African celebrities to participate in the Kilimanjaro initiative and take care of the selection process

B. Coordination:

6 www.saynotoviolence.org

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4. To participate in all the Africa UNiTE-Kilimanjaro teleconferences and meetings, take minutes and produce and update key documents accordingly.

5. To establish and maintain permanent communication with African Governments and institutions, civil society and donors as regards the initiative to ensure maximum engagement.

6. To share information on the Africa UNiTE-Kilimanjaro Climb with UN sister Agencies and ensure leadership and participation from the UN System.

C. Logistics

7. To manage all logistical aspects of the Climb, these including among others:

 To help identify possible tour operators for the initiative

 To coordinate all medical operations and risk mitigation

 Coordinate all travel for the event including the booking of flights and hotels

 others

8. To take care of all the payments related to the different elements of the initiative these including flight tickets, venue for the launch, climbing equipment among others.

9. Additionally the events management will be responsible for all procurement relating to the joint Kilimanjaro Initiative

D. Communication and Media

10. The events manager will also take responsibility for all branding materials, logo’s and advocacy materials that will be utilized to profile the joint Kilimanjaro Initiative and will support update of the Kilimanjaro Blog.

11. To ensure smooth and robust communication amongst all organizations involved in the joint Kilimanjaro Initiative

12. Maintain a database for working groups and participants (climbers)

13. To ensure visibility in all form of media (social media, community media, mainstream media, print and digital media) and that information relating to the climb will be coherently disseminated across an array of media institutions and networks.

E. Resource Mobilization

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The consultant will work closely with UN Women SARO Regional Programme Director and the Resource Mobilization officer (when s/he is on board).

14. To identify key opportunities to mobilize resources for the Climb and assist with preparations for meetings with potential donors

15. To maintain a database of potential and actual donors

16. To ensure adequate follow up with donors to realize the Kilimanjaro Climb resource mobilization targets

Outputs

1. Weekly updates and Monthly reports reflecting the implementation of the activities and tasks allocated within the established timeframe 2. Final report including all the results achieved throughout the consultancy period.

Requirements

1. Degree in administration and travel especially in areas concerning, travel management, events management or related field

2. Sound written and oral communication in English and preferably knowledge of one other UN language

3. 5-7 years experience in events management/mega conference organizer

4. Prior Experience in working with African governments and civil society organizations.

5. Previous experience within the UN System will be an asset.

6. Experience in organizing mountain expeditions or prior experience in organizing climbing trip to Kilimanjaro

7. Knowledge of insurance policy, medical aid plans and risk mitigation strategy

8. Knowledge of web design and blog management (or Information Communication Technology)

9. Ability to work under pressure and meet tight deadlines

10. Commitment to gender equality, the objectives and outcomes of the Africa UNiTE campaign and the values of UN Women

Applications

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Candidates are kindly requested to submit CV’s to [email protected] Tel. +27 (0) 11 517 1551 by July 20 2011. Note: the consultant will be based at UN Women sub-regional office for Southern Africa, 53 Merafe House, 11 Naivasha Road, Sunninghill, Johannesburg, South Africa

Duration of the Consultancy

The selected individual will sign a Special Services Agreement (SAA) with UN Women from 1 August- 31 March 2011

Disclaimer

The material arising from the consultancy team shall be the property of UN Women and cannot be used without the express consent of UN Women sub-regional office for Southern Africa.

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