Formal Meeting Agenda s1

I. II.

III. Student Government Association IV. Executive Board Meeting June 6, 2017

6:06 p.m.-6:29 p.m.

I. Call to order

II. Roll Call- Cal Jimenez, Sanjida Haque (teleconference), Messiah Gaymon, Julio Macias

III. Approval of Agenda – Messiah Gaymon motions, Julio Macias seconds

IV. Approval of Minutes – Julio Macias motions, Messiah Gaymon seconds

V. Officer Reports

a) Vice-President –

 Last week was the first Summer Senate Meeting. The meeting discussed the preliminaries of what the senate will be doing. The senate will be meeting every week forward into the summer. The major focus is the Process and Procedures Manual.

 The senate will continue to plan for the fall. SGA will need help to move to Conklin Hall.

 The SGA training dates are July 22th and 23rd.

 Messiah Gaymon spoke to Andrea, Title IX coordinator, about Title IX training for the SGA training. Andrea, herself, will be out of town but she will nominate Dr. Henry or someone else to supplement her absence. In the Senate, next week documents will be drafted.

b) Treasurer –  Sanjida Haque discussed her attendance at her finance meeting. The finance committee discussed the summer budget and guidelines for 2017-2018 Budget.

 Three main guidelines was discussed for club organizations. Criteria include to have clubs update their Ramcentral E-board, and have each organization have an attendance sheet for the money spent of their respective organization. This allows for easier justification of events.

 RHA and SGA may combine events such as the concert. Combining events hosted by both will save money in the budget.

 The finance committee meets every Tuesday at 12pm. Completion date of the budget is about two weeks. Tuesday 13, and the 20th are tentative due dates.

c) Secretary – No report

VI. Summer Senate Report – See Vice President Report above for details.

VII. Unfinished Business

a) Charging Stations – “They should be here tomorrow or Friday” – Messiah.

b) SGA Budget 2017-2018 – See Treasurer report above for details.

VIII. New Business

a) Summer Agenda – See below

1. 2017-2018 Budget – in progress

2. IRS Form 990 – in progress –

a. Consult with auditor – Eunice Ro scheduled appointment with auditor for near the end of month

b. EIN, file as a 501 C3 for incorporation – same as above

3. Formal response to internal audit – in progress

4. Preparation for the third party audit – in progress 5. Further define bookkeeper/accountant job – in progress

6. Create policies and procedures manual – in progress – Cal Jimenez and Messiah Gaymon will meet with Wagner Cepeda about it tomorrow.

7. RFP for auditor, legal, and insurance – in progress

8. Schedule training – complete

9. Schedule town hall meeting – complete

10. Schedule fee forum – complete

11. Schedule Fall Senate and Executive Board meetings - complete

b) Mandatory Executive Board Training – August 2nd Sanjida Haque and July 17th for Julio Macias.

IX. Calendar

a) SGA Executive Board Meeting

i. Tuesday, June 13th at 6pm

X. Adjournment