Florida Chapter Apwa

FLORIDA CHAPTER APWA Florida Chapter – APWA 2012-2013 Executive Committee Minutes Lido Beach, Fl President October 27, 2012 Christopher Evers Evers Infrastructure Group LLC 210 26th Ave. N. Call to Order: The meeting was called to order at 8:00 St. Pete, Fl 337704 a.m. by President Chris Evers. The Committee said the (C) 727-638-1699 E-mail: [email protected] Pledge of Allegiance. Secretary Althea Parrish called the roll. President-Elect Dale Haas President Chris Evers Present Retired 4731 Capri Avenue Sarasota, Fl 34235-4315 President-Elect Dale Haas Present (H) 941-351-1642 (C) 941-914-6228 Vice President Russell Ketchem Present Email: [email protected] Secretary Althea Parrish Present Vice-President Russell Ketchem City of Pompano Beach Treasurer Rick Keeney Present 11900 NE 3 Ave Pompano Beach, Fl 33437 (O) 954-545-7011 House Delegate Doug Layton Present (F) 954-786-4011 Email: [email protected] Immediate Past President Kim Kirby Excused Absence (Proxy to Robert Garland) Secretary Althea Parrish City of Sanford District Rep. 1 – Al Green Present P.O. Box 1788 Sanford, FL 32772 (O) 407-688-5107 District Rep. 2 – Alisha Wetherall Excused Absence (F) 407-688-5091 (Proxy to Joe Banta) E-mail: [email protected] District Rep. 3 – Thomas Frisbie Excused Absence Treasurer Rick Keeney (Proxy to Michael Fay) City of Punta Gorda Public Works 326 W. Marion Avenue District Rep. 4 – Lynn Westbrook Present Punta Gorda, FL 33950 (O) 941-575-5050 (F) 941-575-5044 District Rep. 5 – Dale Crosby Excused Absence E-mail: [email protected] (Proxy to Amy Blaida) Past President Kim Kirby, District Rep. 6 – Robert Nowak Present 2331 County Hwy, 280 E DeFuniak Springs, FL 32435 District Rep. 7 – John Dunton Present (C) 850-764-2262 E-mail: [email protected] District Rep. 8 – Thomas Wilcox Excused Absence House Delegate (Proxy to Tracy Quintana) Doug Layton 12535 Mission Hills Circle North District Rep. 9 – Nicole Monahan Present Jacksonville, FL 32225 (C) 904-646-9068 E-mail: [email protected] District Rep. 10 – Jamie Brown Present

(Atl. House Delegate – Mark Juliano) District Rep. 11 – Cheech DeCelles Excused Absence (Proxy to Tom Pugh) 1 OFFICER'S REPORTS:

1. Secretary – Althea Parrish –

MOTION: Treasurer Rick Keeney MOVED to accept the minutes of the Executive Committee Meeting, August 4, 2012. Vice President Russell Ketchem seconded the motion. MOTION PASSED UNANIMOUSLY.

Discussion: House Delegate Doug Layton discussed a budget adjustment/correction that needed to be fixed.

MOTION: House Delegate Doug Layton stated he wanted to propose an amendment to the standing operating procedures that allows for the annual show budget to contain an anticipated profit of $25,000 minimum or 10% of gross value of the annual meeting income, whichever is greater. Vice President Russell Ketchem MOVED to accept this motion. District Representative John Dunton seconded motion. MOTION PASSED UNANIMOUSLY.

2. Treasurer Rick Keeney - Rick indicated his report was on the website. Discussion on the budget was as follows:

MOTION: District Representative Al Green MOVED to accept the proposed budget with the follow amendments: 1) he profit from the annual show is $25,000 minimum or 10% of gross value of the annual meeting income; 2) $2000 be allocated to the marketing committee. Secretary Althea Parrish MOVED to accept this motion. Vice President Russell Ketchem seconded motion. MOTION PASSED UNANIMOUSLY.

MOTION: Tracy Quintana (had proxy from District Representative Tom Wilcox) MOVED to approve the Treasurer’s Reports as submitted. Vice President Russell Ketchem seconded the motion. MOTION PASSED UNANIMOUSLY.

3. President – Chris Evers

President Evers asked the executive committee questions concerning the budget. Discussion ensued regarding monies to be allocated for marketing. President Evers also discussed the APWA International Public Works Congress and Expo, the Strategic Plan and the Committee Chairs. (Written Report Attached)

4. President-Elect – Dale Haas

See #24 Chapter Annual Dinner

5. Vice President – Russell Ketchem

Russell Ketchem reported there was a lot of discussion occurring about the 2014 show, adding the steering committee and team decided to keep the show in Ft. Lauderdale, the date of this show is July 7, 2014. Russell confirmed it was going to be a traditional show with heavy equipment. He is interested to see, because the show will be in the summertime, if it will capture 2 more attendees. He also spoke of the strategic Plan and working on the APWA Conference Review Committee pertaining to various tradeshow elements. (Written Report Attached)

6. House of Delegate – Doug Layton

House Delegate Doug Layton stated he attended the HOD meeting that was held in conjunction with Congress on August 25, 2012. He also noted there was a need for legislative advocates. He also noted National wants liaison for this at the National level. He asked for names to be provided to him, adding he wanted people that were willing to do what needed to be done. (Written Report Attached)

7. Immediate Past President – Kim Kirby – Excused Absence – Proxy to Robert Garland – No Written Report

DISTRICT REPORTS:

8. District I Representative Al Green – He noted the branch report was posted on the website. He stated the next branch meeting will be December 6th in Crestview. (Written Report Attached)

9. District II Representative Alisha Wetherell - Excused Absence – Proxy to Branch Vice Chair Joe Banta - (Written Report Attached)

10. District III Thomas Frisbie – Excused Absence – Proxy to Michael Fay – (No Written Report)

11. District IV Representative Lynn Westbrook indicated the report was on the website. He spoke of their bi-monthly general membership meeting and the strategy to engage potential members. (Written Report Attached)

12. District V Representative Dale Crosby - Excused Absence – Proxy to Branch Chair Amy Blaida. She stated the report was posted on the website. The Central Florida Branch has many upcoming events that are also posted on the chapter website. (Written Report Attached)

13. District VI Representative Robert Nowak noted their next meeting would be a equipment rodeo in the Bartow area. (No Written Report)

14. District VII Representative John Dunton report is on the web. (Written Report Attached)

15. District VIII Representative Tom Wilcox - Excused Absence – Proxy to Tracy Quintana. President Elect Dale Haas reported on the Suncoast Branch report for the months of June, July, August and September. (Written Report Attached)

16. District IX Representative Nicole Monahan - She reported on the branches past and upcoming meetings. (Written Report Attached)

17. District X Representative Jamie Brown – He reported on the branches activities. (Written Report Attached)

3 18. District XI Representative Cheech DeCelles – Excused Absence (very sick) – Proxy to Tom Pugh. (No Report)

COMMITTEE REPORTS:

19. Annual Chapter Dinner (Congress) – Tim Mooney (Absent) – No Report

20. Association Alliance – Jim Myers – Jim spoke at our Friday meeting. (Written Report Attached)

21. Auditing/Insurance – Paul Moore noted he had no report as the committee meets only once a year.

22. Awards –Chapter & National – Don Jacobovitz, Chairman – Absent – In his report he indicated the deadline for award submittals was February 1, 2013 and wrote there are over 60 categories for statewide and national awards. (Written Report Attached)

23. By Laws – Tom Pugh, Chairman – Tom noted the report posted on the website. He announced the Chapter bylaws are current (last revised 4/20/12) No action required to address next update until 2015. (Written Report Attached)

24. & # 4 - President Elect and Chapter Annual Meeting – Dale Haas, Chairman stated he was pleased to work with Team Jacksonville and appreciated all the support and hard work for the 2013 show. He indicated his report was on the website. He stated due to conflicts in the past between technical sessions and golfing, the conference had been moved back a day, allowing for the Northeast Florida Branch to host the golf tournament on Monday. He clarified the conference would be Tuesday to Friday and there would not be a Past President’s Breakfast or a Farewell Reception. He explained by these changes, the Show will save money, stay in budget and have money for the Scholarship Program, adding these adjustments should be beneficial to everyone. (Written Report Attached)

25. Diversity – Maria Fernandez-Poratta, Chairman (Absent) - A Co- Chair is needed for this Committee. (No Written Report)

26. Education & Training – Rohland Bryant, Chairman a. Public Works Academies b. Public Works Institute c. Public Works Accreditations d. Education Outreach

Rohland Bryant spoke of the Public Works Academies and Institute; the Public Works Accreditation and Public Works Education committees. All these discussions are included in his written report which also includes his e-mail report from Victoria Stalls. (Written Report Attached)

27. Finance – Chad Shoultz, Chairman – Absent - His the report is on the website which included a financial report for a total portfolio value and quarter year-to-end money percentages. (Written Report Attached)

28. Government Affairs – George Recktenwald, Chairman – Absent - (Written Report Attached) 4 29. Historical – Robert Nowak – He spoke of his committee responsibility for this committee and has Branch Committee Chair Appointments in his written report. His report is on the web site. (Written Report Attached)

30. International Affairs Committee – Herb Raybourn, Chairman (Absent) - (Written Report Attached)

31. Marketing & Social Media – Chas Jordan, Chairman - He noted the report was on the website, adding he was working on Social Media, the Branding Initiative of the Strategic Plan and the Goals for the Year. (Written Report Attached)

32. Member of the Year – Cheech DeCelles, Chairman – Absent – (Sick)

33. Memberships – Amy Blaida, Chairman - (Also had presentation on Friday’s Meeting) a. Records – Carolyn Steves b. Recruitment/Retention – Matt LaChance c. Young Professionals – Amanda Millirons

Membership has increased since last quarter. She went over her written report. The i-Pad drawing was won by Sam May for signing up the most new members.

Discussion for monies to be allocated to the membership committee ensued.

MOTION: District Representative Bob Nowak made a motion to allocate money for the membership committee and also revamp the monies between the Chapter and Branch Rebates. Amy Blaida (Proxy from Dale Crosby) seconded motion. MOTION WAS TABLED AND DID NOT PASS.

Discussion: The money for the membership committee was allocated through the budget process as per Treasurer Rick Keeney. (Membership Written Report Attached)

34. Newsletter – Brandi Allegood, Chairman (Absent) – No Report

35. Nominating – Karen Johnson, Chairman - The slate of nominations for the Chapter will be presented at the January 26, 2013 Executive Committee Meeting. (Written Report Attached)

36. Past President's Council – Ron Ribaric, Chairman (Absent) - No Report

37. Public Works Week – Carsey Patrick, Chairman (Absent) - No Report

38. Scholarship – Russell Ketchem, Chairman - Russell noted the report was on the website. (Written Report Attached)

39. Scholarship Trust – Kim Kirby, Chairman - Absent - (Written Report Attached)

40. Strategic Plan – Jeff Wilson – Absent – No Report

41. Sustainability – Sam May, Chairman - Absent – (Written Report Attached)

5 42. Technical Committee Task Force – Robert Garland, Chairman a. Emergency Management – Gary Spraggins b. Leadership & Management – Tom Ruiz c. Water Resources – Alisha Wetherell d. Facilities & Grounds – Mike Jones e. Fleet Services – Jeff Pearson f. Engineering & Technology – David Feuer g. Solid Waste – Ray Lotito h. Transportation – Larry Mau i. Utility & Public Right-of-Ways – Gary Ferrante

Robert Garland indicated the report was posted to the website. He reported committee members participated in a conference call the previous week and received a good exchange of ideas and introduced Ray Lotito to the committee. (Written Report Attached)

42. Website/Insurance – Tracy Quintana, Chairman – She talked about the new Chapter template from National. Tracy is going back and forth with National as to whether the Florida Chapter will be working with National or not on their new template. Phone apps for the website have been discussed and the status is still unknown, however Tracy is going to keep everyone posted on the technology resources. Within a month the new template should be up and running. This is National’s website template, not the Florida Chapters. We are at their mercy.

Respectfully submitted, Althea Parrish Florida Chapter Secretary

Meeting adjourned at 11:30 a.m. Florida Chapter – APWA Executive Committee Agenda 2012/2013