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AIS Report Modification and Request Form

Type into this form in Word, save, and send as an attachment to [email protected] (or fax to 9-1608) to request an existing AIS report be modified or created.

First Name Last Name Unit / Dept.

Email Phone / Ext. Fax

Please answer all questions completely as possible. The more information you provide, the sooner we can respond to your request. (Type an x in the each box next to your answers).

1. Previous Report Did you previously receive the information you are requesting from another source other than AIS/Cognos (e.g., SIS)?

No (Proceed to next question).

Yes (Please enter the source – list from whom did you receive the information, which department/ unit provided the report, what was it called, in what format did you receive it, etc.)

Received from: Department from: Report commonly known as / Title: 2. VERY IMPORTANT FOR CLARITY: If some of the requested data is currently in AIS but not in a report, please indicate the breadcrumbs path(s):

3. Type of Request Is this a request for a New report or a Modification to an existing report?

New report (Continue on page 2.)

Modification to an Existing AIS/Cognos report (Continue on page 3.) Not sure (Continue under the following section “New Report” on page 2.)

4. Usage Is this report intended to become a feed to another system or shadow system (e.g., FileMaker, Oracle, mysql)? Yes No

5. What is your requested time frame for this New report or Modification to a report? Also please state reason.

4/5/2018 Page 1 of 6 Please allow 2 to 4 weeks for your request to be processed.

4/5/2018 Page 2 of 6 NEW REPORT

1. What is the purpose of the new report? Include as much description here as possible.

2. What is the business need this report will address? (For example, Federal regulation, Office of the President, etc.)

3. Who is the audience for the new report? (Check all that apply.)

Chancellor’s Office

Admissions Office Registrar’s Office Divisions / Departments Colleges Other (specify):

4. What data or column headers are needed in this new report? (This is about how would you word the column headers, not about what are the field names you need.)

4/5/2018 Page 3 of 6 5. Do you have a sample diagram or printout of the report? If Yes, please email it as a Word or Excel attachment along with this form (or fax to 9-1608).

Yes.

No.

The above is the last question for requesting a new report. Save this document and attach it to an email addressed to: [email protected] (or fax to 9-1608).

4/5/2018 Page 4 of 6 MODIFICATION TO EXISTING REPORT

1. For which report are you requesting a modification? (Please include the name of the report and the Cognos UpFront NewsBox from which you access it. Include the breadcrumbs path to get to it)

2. What is the business need this modification will address? (For example, Federal regulation, Office of the President, etc.)

3. What data or column headers are you requesting to add, change, or delete in the report? (This is about how would you word the column headers, not about what are the field names you need.)

4. Please describe the modification you are requesting in detail here.

4/5/2018 Page 5 of 6 The above is the last question for requesting a report modification. Save this document and attach it to an email addressed to: [email protected] (or fax to 9-1608).

Thank you. Your request will be recorded and submitted to the AIS Data Services Team at the next bi-weekly meeting. The team determines priority and responsibility for all requests. Afterward, you will be contacted by email with the results of the determination. Note, in some cases, the recommendation may include appointing a Report Writer from your unit to complete your request.

4/5/2018 Page 6 of 6