Minutes of Council Meeting - 1 August 2016

MINUTES

of the ORDINARY MEETING of the STONNINGTON CITY COUNCIL held in the COUNCIL CHAMBER, MALVERN TOWN HALL (CORNER GLENFERRIE ROAD & HIGH STREET, MALVERN)

1 August 2016 COUNCIL MINUTES

MONDAY 1 AUGUST 2016

COUNCIL MINUTES

A. READING OF THE RECONCILIATION STATEMENT AND PRAYER

B. APOLOGIES

C. ADOPTION AND CONFIRMATION OF MINUTES OF PREVIOUS MEETING(S) IN ACCORDANCE WITH SECTION 63 OF THE ACT AND CLAUSE 423 OF GENERAL LOCAL LAW 2008 (NO 1)

1. MINUTES OF THE COUNCIL MEETING HELD ON 18 JULY 2016...... 5

D. DISCLOSURE BY COUNCILLORS OF ANY CONFLICTS OF INTEREST IN ACCORDANCE WITH SECTION 79 OF THE ACT1

E. QUESTIONS TO COUNCIL FROM MEMBERS OF THE PUBLIC

F. CORRESPONDENCE – (ONLY IF RELATED TO COUNCIL BUSINESS)

G. QUESTIONS TO COUNCIL OFFICERS FROM COUNCILLORS

H. TABLING OF PETITIONS AND JOINT LETTERS

I. NOTICES OF MOTION

J. REPORTS OF SPECIAL AND OTHER COMMITTEES

K. REPORTS BY DELEGATES

L. GENERAL BUSINESS

1. PLANNING APPLICATION 977/15 - 1161-1163 MALVERN ROAD, MALVERN - MULTI DWELLING DEVELOPMENT AND REDUCTION IN CAR PARKING ...... 9

2. PLANNING APPLICATION 741/14 - 35A EMO ROAD, MALVERN EAST - PART DEMOLITION, ALTERATIONS AND ADDITIONS TO AN EXISTING DWELLING ...... 9

3. HAWKSBURN VILLAGE STRUCTURE PLAN...... 9

4. TIVOLI ROAD, SOUTH YARRA - PROPOSAL TO EXTEND PERMIT ZONE RESTRICTION...... 10

5. LLANEAST STREET SURVEY IN RESPONSE TO A RESIDENT PETITION REQUESTING THE REMOVAL AND REPLACEMENT OF EXISTING STREET TREES ...... 10

6. GRATTAN GARDENS REDEVELOPMENT, GREVILLE STREET PRAHRAN- PLAQUE DESIGN...... 10

7. PRAHRAN MISSION UPDATE...... 11

8. COMMUNITY GRANT 2016-2017: PHOENIX PARK COMMUNITY HOUSE...... 11

M. OTHER GENERAL BUSINESS

N. URGENT BUSINESS

O. CONFIDENTIAL BUSINESS

1 Note that s.79(1)(a) of the Act requires Councillors to disclose the nature of a conflict of interest immediately before the relevant consideration or discussion.

COUNCIL MINUTES

PRESENT : CR CLAUDE ULLIN, MAYOR

: CR TINI ATHANASOPOULOS

: CR JIM ATHANASOPOULOS

: CR JOHN CHANDLER

: CR ERIN DAVIE

: CR JAMI KLISARIS

: CR MATTHEW KOCE

: CR JOHN MCMORROW

COUNCIL OFFICERS PRESENT

: GEOFF COCKRAM, ACTING CEO

: SIMON THOMAS

: KAREN WATSON

: STUART DRAFFIN

: GARETH GALE

: FABIENNE THEWLIS

COUNCIL MINUTES

1. Reading Of The Reconciliation Statement And Prayer Fabienne Thewlis, Manager Governance & Corporate Support, read the following reconciliation statement: We acknowledge that we are meeting on the traditional land of the Boonwurrung and Wurundjeri people and offer our respects to the elders past and present. We recognise and respect the cultural heritage of this land.

The meeting began with a prayer at 7.00pm. The Mayor, Cr Ullin, introduced Councillors and the Acting Chief Executive, Geoff Cockram. The Acting Chief Executive introduced Council Officers. The Mayor welcomed Sue Pennicuik, MLC for Southern Metropolitan, to the meeting.

2. Apologies

PROCEDURAL MOTION: MOVED CR ERIN DAVIE SECONDED CR JOHN MCMORROW That the apology received from Cr Sehr be accepted and she be granted Leave of Absence for the Council Meeting of 1 August 2016. Carried

PROCEDURAL MOTION: MOVED CR ERIN DAVIE SECONDED CR MATTHEW KOCE That Cr McMorrow be granted Leave of Absence for the Council Meeting of 22 August 2016. Carried

3. Adoption And Confirmation Of Minutes Of Previous Meeting(S) In Accordance With Section 63 Of The Act And Clause 423 Of General Local Law 2008 (No 1)

1. Council Meeting - 18 July 2016

MOTION: MOVED CR JIM ATHANASOPOULOS SECONDED CR TINI ATHANASOPOULOS That the Council confirms the Minutes of the Council Meeting of the Stonnington City Council held on 18 July 2016 and the Confidential Minutes of the Council Meeting of the Stonnington City Council held on 18 July 2016 as an accurate record of the proceedings subject to the following: - on page 30, Item M, last paragraph: “Cr Koce advised it is National Tree Day on (deleted ‘32’, inserted) 31 July and outlined a number of events that Council will be conducting at the TH King Reserve on the day.” Carried

4. Disclosure by Councillors of any conflicts of interest in accordance with Section 79 of the Act Nil

COUNCIL MINUTES

5. Questions to Council from Members of the Public The Mayor Cr Ullin, read the following statement: During Council’s previous Ordinary Meeting no set of questions to Council was received from members of the public. For tonight’s Ordinary Meeting of Council no set of Questions to Council has been received for response.

6. Correspondence – (only if related to council business) Cr McMorrow tabled the following correspondence:

 An email (26.7.16) from a resident of Mary Street, Windsor, objecting to Planning Permit 0374/16 – White Street, Windsor, and Planning Permit 0451/16 – James Street, Windsor, on grounds including: destruction of a heritage area; creation of traffic and parking chaos; and excessive height. The email suggests that Council purchase part of the area for a park.

 An application for a planning permit (24.9.15) and a series of emails (20.11, 14 & 15.12.15 & 30.7.16) between Council Officers and Land Use Town Planning Service, acting on behalf of the applicants for Item 2 - 35A Emo Road, Malvern East, in relation to the application giving information including: details of the application; background and explanation; and other comments about communication with Council Officers.

Cr Chandler tabled the following correspondence:

 An email (1.8.16) from the Secretary, Owners Corporation Committee, Copelen Complex, on behalf of the Committee asking Council to consider closing Victoria Terrace to east-bound traffic between River Street and Tivoli Road, and giving reasons for that request. Cr Chandler asked that Council Officers consider the request.

 An email (29.7.16) from residents of Malvern Road, whose property adjoins the development, objecting to Item 1: 1161-1163 Malvern Road, Malvern, on grounds including: excessive overdevelopment; criticisms from VCAT in relation to excessive site coverage and proximity to the rear laneway; overlooking; parking issues; and residential amenity issues.

Cr Ullin tabled the following correspondence:

 Correspondence already tabled in relation to Item 2 - 35A Emo Road, Malvern East.

 An email already tabled in relation to Item 1: 1161-1163 Malvern Road, Malvern, with a further email (31.7.16) noting that they have asked Cr Koce to request a deferral.

 An email already tabled in relation to Planning Permit 0374/16 – White Street, Windsor, and Planning Permit 0451/16 – James Street, Windsor.

 An email (26.7.16) from a resident of Greville Street opposing and asking Council to ignore a petition seeking changes to Greville Street including one-way traffic; increased planting; outdoor seating; and general walkability.

 An email (25.7.16) from a resident expressing disappointment that Cr Ullin decided to support the proposed changes at Gardiner Park and seeking reasons for his decision.

COUNCIL MINUTES

7. Questions to Council Officers from Councillors

A STATE OF RAILWAY CORRIDORS AND SIDINGS IN THE CITY OF STONNINGTON Cr Matthew Koce said he had been approached by residents in relation to the state of railway corridors and sidings in the City of Stonnington and the missed opportunity to landscape them. He asked that Council Officers bring a report to a Councillor Briefing about including railway corridors and sidings in Council’s Open Space Strategy and advocating more effectively with VicTrack, Metro Rail and the State Government to get better outcomes for those corridors, as often occurs in rural areas.

B DOG FAECES IN TOORAK VILLAGE AND HAWKSBURN VILLAGE Cr Matthew Koce referred to an email from a resident who is very concerned about dog faeces in Toorak Village and Hawksburn Village. He asked that Council’s local laws and animal control units follow this up further and Council also consider installing CCTV in Hawksburn Village.

C INSTALLATION OF A TAXI RANK IN COMMERCIAL ROAD Cr Jami Klisaris said that some months ago she had asked a question in relation to the installation of a taxi rank in Commercial Road in front of bars and hotels to deal with the problem of queuing taxis. She asked for an update on the status of that matter. The General Manager Assets and Services, Simon Thomas, said that Council Officers had recently carried out data analysis which showed that there was very strong evidence for the question put by Cr Klisaris. He said that a report would soon come to a Councillor Briefing.

D WATER SEEPAGE ONTO A PROPERTY FROM BUILDING CONSTRUCTION WORKS Cr John McMorrow referred to an email from a resident in Martin Crescent Glen Iris who has expressed concerns about water seepage in the road way in Erica Avenue that has not been responded to and issues with water on property from building construction works as well. He asked Council Officers to review the correspondence and investigate if this was an issue.

E MECWACARE UNITS: AVAILABILITY OF STREET PARKING Cr John McMorrow said the following may not be a City of Stonnington issue. He referred to an email from a resident of the Mecwacare Units in Elm Road Glen Iris in relation to the availability of street parking which is safe for residents and near the units where they live rather than a long walk.. Cr McMorrow noted that many cars park on part of the park area causing damage to the park and native vegetation.

F PROTECTION OF RESIDENTS' AMENITY IN RELATION TO THE STONNINGTON PLANNING SCHEME Cr John McMorrow referred to an email regarding a property development at 1226-1230 Malvern Road where there were a number of issues despite VCAT and Stamped plans and the residents who wanted to protect their amenity with relation to the Stonnington Planning Scheme. The residents consider that some developers were doing what they wanted to do without reference to decisions made by Council.

COUNCIL MINUTES

G ISSUE IN RELATION TO TIVOLI ROAD Cr John Chandler said that, at a previous Council Meeting, he had asked Council Officers to look into an issue in relation to tree planting Tivoli Road. He asked if they were getting anywhere. The General Manager Assets and Services, Simon Thomas, took the question on notice.

H PARKLAND IN OSBORNE STREET, SOUTH YARRA Cr John Chandler raised the issue of parkland in Osborne Street, South Yarra, where development has occurred and the need to re-establish parkland to the south of the development. Council was advised that this was the responsibility of the developer, but nothing has happened to date. He asked how Council Officers were following up this matter. The General Manager, Planning and Amenity, Stuart Draffin, said this matter involved a combination of the planning permit application and the parks area. Work has been done to review the matter. He took the matter on notice and will follow it up.

I REPAIR OF DOG PENS AT THE CITY POUND Cr John Chandler said he had the pleasure of representing the Mayor at the Council Pound (SADS) when the Minister for Agriculture launched a Responsible Cat Ownership online course. As Cr Chandler toured the facility he noted a number of dog pens closed because they were in need of repair. He said this was on Council’s Budget for works to be done and asked when it would be done. The General Manager Community and Culture, Karen Watson, said that Council Officers had followed up the matter a number of times. The contractor has listed the work. The matter will be followed up again.

J 87TH BIRTHDAY - PHYLLIS MCCRAE Cr John Chandler informed the meeting that Phyllis McCrae, a long time watcher of Council affairs, had just had her 87th birthday. A round of acclamation followed.

8. Tabling of Petitions and Joint Letters Nil

9. Notices of Motion Nil

10. Reports of Special and Other Committees The Acting Chief Executive, Geoff Cockram, tabled the following Assembly of Councillors Records:  Sustainability Advisory Committee meeting held on 5 July 2016  Steering Committee for the Feasibility Study for the future use of the Prahran Town Hall and Northbrook meeting held on 11 July 2016  Chapel Street Revitalisation Working Group meeting held on 18 July 2016

COUNCIL MINUTES

 Prahran Town Hall Upgrade Steering Committee Meeting No. 4 held on 25 July 2016  Councillor Briefing held on 25 July 2016  Economic Development and Culture Advisory Committee meeting held on 1 August 2016  Summary of Planning Consultative meetings held in July 2016

11. Reports of Delegates Nil

12. General Business

1 PLANNING APPLICATION 977/15 - 1161-1163 MALVERN ROAD, MALVERN - MULTI DWELLING DEVELOPMENT AND REDUCTION IN CAR PARKING

PROCEDURAL MOTION: MOVED CR MATTHEW KOCE SECONDED CR JOHN CHANDLER

That consideration of Planning Permit No 977/15 for the land located at 1161 – 1163 Malvern Road, Malvern for the construction of a multi dwelling development in a General Residential Zone and a reduction in the car parking requirements be deferred for one Council cycle. Carried

2 PLANNING APPLICATION 741/14 - 35A EMO ROAD, MALVERN EAST - PART DEMOLITION, ALTERATIONS AND ADDITIONS TO AN EXISTING DWELLING

MOTION: MOVED CR JIM ATHANASOPOULOS SECONDED CR JOHN MCMORROW

That consideration of Planning Permit No 741/14 for the land located at 35A Emo Road Malvern for part demolition, alterations and additions to a dwelling on a lot less than 500sqm in a Neighbourhood Residential Zone and Heritage Overlay be deferred for one Council cycle. Carried

3 HAWKSBURN VILLAGE STRUCTURE PLAN

MOTION: MOVED CR JOHN CHANDLER SECONDED CR MATTHEW KOCE That consideration of the Hawksburn Village Structure Plan be deferred for one Council cycle. Carried

COUNCIL MINUTES

4 TIVOLI ROAD, SOUTH YARRA - PROPOSAL TO EXTEND PERMIT ZONE RESTRICTION

MOTION: MOVED CR JOHN CHANDLER SECONDED CR JAMI KLISARIS That Council: 1. Extend the operating hours of the existing “Permit Zone” restrictions on the west side of Tivoli Road, South Yarra, between property #73 and property #59, and the east side of Tivoli Road, South Yarra from the south of the driveway of property #74 to the southern boundary of property #56A, to operate until midnight, as per Attachment A 2. Notify those previously consulted of the decision Carried

5 LLANEAST STREET SURVEY IN RESPONSE TO A RESIDENT PETITION REQUESTING THE REMOVAL AND REPLACEMENT OF EXISTING STREET TREES

MOTION: MOVED CR TINI ATHANASOPOULOS SECONDED CR JIM ATHANASOPOULOS That Council: 1. Note the survey results and that 85% of respondent’s supported the removal of the existing paperbark street trees in Llaneast Street. 2. Endorse the removal of the existing Paperbark Trees. 3. Note that residents and owners are informed of the replacement of the trees with Crepe Myrtle’s as proposed by the Council Arborist. 4. Notification of Council decision be given to:  Llaneast Street Residents and Owners  Abutting Street Residents Carried

6 GRATTAN GARDENS REDEVELOPMENT, GREVILLE STREET PRAHRAN- PLAQUE DESIGN

MOTION: MOVED CR TINI ATHANASOPOULOS SECONDED CR JIM ATHANASOPOULOS That Council: 1. Approves the content and design of the plaque detailed in Attachment A to recognise the completion Grattan Gardens Redevelopment– including the following words: Grattan Gardens Redevelopment Greville Street, Prahran

Opened by His Worship the Mayor, Cr Claude Ullin, On 9th August 2016

Cr Jim Athanasopoulos Cr Tini Athanasopoulos Cr John Chandler, OAM Cr Erin Davie Cr Jami Klisaris Cr Matthew Koce Cr John McMorrow Cr Melina Sehr

Chief Executive Officer, Warren Roberts Carried

COUNCIL MINUTES

7 PRAHRAN MISSION UPDATE

MOTION: MOVED CR JAMI KLISARIS SECONDED CR JOHN MCMORROW

That Council note the report on Prahran Mission and implications of Client Directed Care reforms. Carried

Cr Klisaris asked for an update to Council in relation to the loss of funding for the Prahran Mission drop in centre. The Mayor, Cr Ullin, said he would ask the Prahran Mission CEO to attend a Councillor Briefing in the near future.

8 COMMUNITY GRANT 2016-2017: PHOENIX PARK COMMUNITY HOUSE

MOTION: MOVED CR ERIN DAVIE SECONDED CR TINI ATHANASOPOULOS That the Phoenix Park Community House Community Grant Application No 13 for Chair based exercise classes be granted $2,140 cash (GST exclusive) and $620 in- kind funding through the Community Grants 2016/2017 Program. Carried

13. Other General Business Cr Tini Athanasopoulos thanked the Mayor, Cr Ullin, for a wonderful night on Saturday night at the Viennese Christmas fundraising event for Glenloch Homes.. Although Viennese opera singing was not her forte, she enjoyed the evening. Cr Athanasopoulos said it was a great initiative to raise money for Glenloch Homes.

Cr Ullin tabled the Mayor’s Report for July 2016: DATE EVENT 5 July 2016  Meeting with Chapel Street Precinct Association Inc.  Herald Sun interview re Glow Festival  Economic Development & Culture Advisory Committee meeting 6 July 2016  Promotion – Viennese Christmas Concert 11 July 2016  Steering Committee for the Feasibility Study for the future of the Prahran Town Hall & Northbrook  Councillor Briefing Session 13 July 2016  Glenloch Board Meeting  Prahran Mission Xmas Lunch Meeting 14 June 2016  Mainstreet Meeting  Meeting with Infrastructure Australia CEO – Melbourne Metro Rail Project Advocacy 18 July 2016  Council Meeting 19 July 2016  Business Roundtable Luncheon  Pozieres & Fromelles Centenary Commemoration Service 20 July 2016  Viennese Christmas Concert meeting

COUNCIL MINUTES

 Mainstreet Australia Dinner 21 July 2016  Business Network Breakfast Launch  Opening of Art Exhibition – Regis McKinley House 25 July 2016  Steering Committee for the Feasibility Study for the future of the Prahran Town Hall & Northbrook  Councillor Briefing Session 26 July 2016  Meet with representatives of Beatty Avenue traders 27 July 2016  Graffiti Removal Advocacy meeting  Viennese Christmas Concert meeting  2016 Higgins Community Christmas in July Thank You 28 July 2016  Citizenship Ceremony 29 July 2016  Local Government Act Review Forum  Promotion – Viennese Christmas Concert 30 July 2016  Viennese Christmas Concert 1 August 2016  Promotion – Glow Winter Arts Festival  Economic Development & Culture Advisory Committee meeting  Council Meeting

14. Urgent Business Nil

15. Confidential Business

PROCEDURAL MOTION: MOVED CR JAMI KLISARIS SECONDED CR TINI ATHANASOPOULOS That the meeting be closed to the public to consider the following matters that are confidential in accordance with Section 89 (2) of the Local Government Act 1989 for the reasons specified: (7.27pm) Confidential Matter Reason for Confidentiality 1. Strategies for Creating Open Space - 89 (2)(h) a matter which the Council Year 3 Update or special committee considers would prejudice the Council or any person

Carried

PROCEDURAL MOTION: MOVED CR JOHN CHANDLER SECONDED CR TINI ATHANASOPOULOS That the meeting be opened to the public.(7.29pm) Carried

COUNCIL MINUTES

There being no further business the meeting closed at 7.29pm.

Confirmed on Monday 22 August 2016

...... CR CLAUDE ULLIN, MAYOR

COUNCIL MINUTES

ASSEMBLY OF COUNCILLORS RECORD

This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer

ASSEMBLY DETAILS:

Date: 20th June 2016 Name of Meeting: Sustainability Advisory Committee Meeting

Time: 5pm Assembly Location: 311 Glenferrie Rd, Malvern - Meeting Room 1.1

IN ATTENDANCE:

Councillors:

Cr Matthew Koce (Chair), Cr Tini Athanasopoulos, Cr Jim Athanasopoulos, Cr Erin Davie

Council Officers: Simon Thomas, Simon Holloway, Sarah Buckley, Melissa Semken; Rachel Ducker

Matter/s Discussed: Matters arising and outstanding from previous meeting 2.1 Overshadowing of solar panels 2.2 Plastic waste General business 3.1 Energy conservation 3.1.1 EAGA update 3.2.1.2 Stonnington Climate Action Network 3.1.3 Energy efficiency implementation update 3.1.4 Compact of Mayors 3.2 Biodiversity 3.2.1 Yarra River Biodiversity Project update 3.2.2 UN Association of Australia World Environment Day Local Government Award 3.2.3 Upcoming biodiversity projects 3.3 Sustainable business 3.3.1 Green Business Case Studies

CONFLICT OF INTEREST DISCLOSURES : including time left and returned to meeting

Councillors:

Council Officers:

Form completed by: Abbey Marie

COUNCIL MINUTES

ASSEMBLY OF COUNCILLORS RECORD This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer

ASSEMBLY DETAILS:

Date:11th July 2016

Name of Meeting: Steering Committee for the Feasibility Study for the future use of the Prahran Town Hall and Northbrook

Time: 4pm

Assembly Location: Council Chambers, Malvern Town Hall IN ATTENDANCE:

Councillors:

Claude Ullin; (Chair) John Chandler; John McMorrow; Jim Athanasopoulos Tini Athanasopoulos

Council Officers: Warren Roberts; Karen Watson Steve Relf Katherine O’Connell Dianne Panjari

External Consultant: Michelle Read from Michelle Read Consulting

Matter/s Discussed: Project Update Project Steering Group - Terms of Reference Next Steps - Discussion Other Business

Councillors:

Council Officers:

COUNCIL MINUTES

ASSEMBLY DETAILS:

Date:18th July 2016 Name of Meeting: Chapel Street Revitalisation Working Group

Time: 4.30pm

Assembly Location: 311 Glenferrie Road, Malvern - Meeting Room 2.1 & 2.2 IN ATTENDANCE:

Councillors:

The Mayor, Cr Claude Ullin Meeting Chair Cr John Chandler Cr John McMorrow

Council Officers: Warren Roberts – CEO Rick Kwasek – Manager, Public Spaces and Capital Works Steve Relf Michelle Cobb

Chapel Street Traders Assoc Representative John Lotton

Matter/s Discussed: As per Agenda

. Chapel Street Works and Update . Trial for Greville, Porter and King Street . Chapel Street Traders Update . Other Business

Councillors:

Council Officers:

COUNCIL MINUTES

ASSEMBLY DETAILS:

Date:25th July 2016 Name of Meeting: Prahran Town Hall Upgrade Steering Committee Meeting No. 4 Time: 4pm Assembly Location: Council Chambers – Malvern Town Hall

IN ATTENDANCE:

Councillors: Cr Claude Ullin (Mayor) Cr John McMorrow Cr Melina Sehr

Council Officers: CEO – Warren Roberts Karen Watson Tony Oulton Katherine O’Connell

Consultant Michelle Read from Michelle Read Consulting.

Matter/s Discussed:  Expression of Interest

 Other business

Councillors:

Council Officers:

COUNCIL MINUTES

ASSEMBLY DETAILS

Date: Monday 25 July 2016 Councillor Briefing

Time: 6pm

Assembly Location: Committee Room, Level 2, 311 Glenferrie Road, Malvern

IN ATTENDANCE

Councillors: Cr C Ullin (Mayor) Cr E Davie Cr J Klisaris Cr J Athanasopoulos Cr J Chandler (apology) Cr J McMorrow Cr M Koce Cr M Sehr (6.40pm) Cr T Athanasopoulos

Council Officers: Warren Roberts (CEO) Stuart Draffin Rick Kwasek Karen Watson Geoff Cockram Fabienne Thewlis Rachel Ducker Gareth Gale Tracy Limpens

Matter/s Discussed: 1. 6PM PRAHRAN MARKET PTY LTD - PRESENTATION OF THREE YEAR ROLLING BUSINESS PLAN 2. HAWKSBURN VILLAGE STRUCTURE PLAN 3. STRATEGIES FOR CREATING OPEN SPACE - YEAR 3 UPDATE - CONFIDENTIAL 4. PRAHRAN MISSION UPDATE 5. TIVOLI ROAD, SOUTH YARRA - PROPOSAL TO EXTEND PERMIT ZONE RESTRICTION 6. LLANEAST STREET SURVEY IN RESPONSE TO A RESIDENT PETITION REQUESTING THE REMOVAL AND REPLACEMENT OF EXISTING STREET TREES 7. REVIEW OF THE LOCAL GOVERNMENT ACT 1989 8. COMMUNITY GRANT 2016-2017: PHOENIX PARK COMMUNITY HOUSE 9. PLANNING APPLICATION 977/15 - 1161-1163 MALVERN ROAD, MALVERN - MULTI DWELLING DEVELOPMENT AND REDUCTION IN CAR PARKING 10. PLANNING APPLICATION 741/14 - 35A EMO ROAD, MALVERN EAST - PART DEMOLITION, ALTERATIONS AND ADDITIONS TO AN EXISTING DWELLING 11. RECORD OF INCOMING VCAT APPEALS 12. GRATTAN GARDENS REDEVELOPMENT- GREVILLE STREET PRAHRAN – PLAQUE DESIGN

CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting

Councillors: Nil

Council Officers: Nil

Form completed by: Fabienne Thewlis

COUNCIL MINUTES

ASSEMBLY DETAILS: Date:Monday 1 August 2016 Name of Meeting: Economic Development and Culture Advisory Committee Time: 4.00pm – 5.00pm

Assembly Location: Meeting Room M.1, Malvern Town Hall - Stonnington City Centre

IN ATTENDANCE:

Councillors: Cr McMorrow Cr Ullin

Council Officers: Karen Watson, General Manager Community and Culture Cath Harrod, Manager Children and Family Services Nicole Warren, Acting Coordinator Cultural Development Michelle Cobb, Coordinator Economic Development Hannah Morton, Executive Assistant

Matter/s Discussed:

1. Roola Boola – Attendee Research Results 2. Glow Winter Arts Festival 3. Melbourne Festival 4. Melborune Fringe 5. VAMFF 6. Hall of Fame 7. ED Strategy – Consultation 8. Business Breakfast Feedback/Survey Results 9. Other Business

Councillors: None Council Officers: None Form completed by: Karen Watson

COUNCIL MINUTES

Tabled at Council Meeting

ASSEMBLY OF COUNCILLORS REPORT JULY 2016  A planned or scheduled meeting that includes at least half the Councillors and a member of Council staff, and the matter/s considered are intended or likely to be subject of a future decision of the Council; or subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee;

 An Advisory Committee of the Council where one or more Councillors are present – eg:-on-site inspections/meetings; planning or other consultative meetings;

DATE OF MEETING NAME WARD COUNCILLORS OFFICERS CONFLICT OF INTEREST DISCLOSURES MATTER/S DISCUSSED MEETING ATTENDANCE ATTENDANCE AND IF LEFT MEETING

COUNCILLORS OFFICERS

20/7/16 Planning South Cr Sehr Margaret Nil Nil Planning Application 0171/16 – Consultative Meeting Commane 171 Wattletree Road Malvern Cr T Athanasopoulos 28/7/16 Planning East Cr J Athanasopoulos Robyn Hay Nil Nil Planning Application 0933/15 – Consultative Meeting 1538-1540 High Street Glen Iris Cr McMorrow