California Department of Education

Child Nutrition Information and Payment System

Point of Service (POS) File Layout Specification

Summer Food Service Program (SFSP)

V2.1 California Department of Education CNIPS SFSP Point of Service File Layout Specification ______

July 26, 2017

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DOCUMENT REVISION HISTORY

Version Date Change Description V0.1 05/15/2009 Initial Draft V1.0 05/15/2009 Final V2.0 01/02/2013 Changed title from “Point of Sale” to “Point of Service” V2.1 07/26/2017 Added new Total Number of Days Food Served Fields per CR-444

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Importing SFSP claim information from your Point of Service (POS) system into the California Department of Education’s (CDE) Child Nutrition Information and Payment System (CNIPS) is fast and easy. Importing the file saves the time and effort of keying in your claim data manually. The CNIPS can accept your agency’s site-specific data and aggregate it for claiming purposes.

To import claim information into the CNIPS, your claim file must be formatted as fixed width ASCII text according to the layout specification below. Some sponsors may need to work with their POS vendor to develop a method of creating this file.

To import claim data in the CNIPS, follow these five simple steps:

1. Create your claim file and save it. The CNIPS does not capture the file name information, so you can give the file any name that meets your needs. 2. Log into the CNIPS and access the Claim Month Details screen for the selected claim month. 3. Select the Upload Data button on the CNIPS screen to upload the file. 4. When the File Open dialogue box appears, navigate to the location where you save your claim files, and select the file you want to import. 5. Select the Import button, and the CNIPS will import and save your claim data.

After the file has been imported, the CNIPS will display a results screen that will advise you if any records need to be corrected. If there are errors in the data, you can either correct them manually in the CNIPS (just like you would an agency or site-specific claim you entered manually); or you can correct the errors in the POS system and re-import the entire corrected file. The file can be imported as many times as necessary. Until the claim is accepted, each new imported file will completely replace the prior claim information with the new claim information. Once the imported claim for the month is approved, subsequent imported files for the same month will result in the creation of a revised claim.

Additional information and updates are also available on the CDE CNIPS Project Web page at http://www.cde.ca.gov/ls/nu/cn/. Please contact the CNIPS Help Desk by phone at 800-952-5609 Option 06, or by e-mail at [email protected] for additional information.

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From POS Fiel Field Position Position d Field Require Seq. From To Description Size Type d Fields Notes 1 1 3 Upload Form ID 3 N(3,0) Y Value = 801 for every record 801 = SFSP Claim Upload 2 4 9 Serial Number 6 N(6,0) Y Sequential Record Number (1, 2, 3, etc.) Left 0 fill (ex 000001, 000002 etc) 3 10 17 Process Date 8 N(8,0) N MMDDYYYY - Date the Sponsor processed the data 4 18 23 Vendor Number 6 C(6) Y Sponsor Vendor Number Example (B26600), Do not include dashes 5 24 39 CDS Number 16 C(16) N CDS Code (County, District, School) 6 40 48 For Future Use 9 C(9) N Leave blank 7 49 112 Sponsor Name 64 C(64) Y Name of Sponsor 8 113 117 CNIPS ID Number 5 C(5) Y Unique sponsor agreement number Do not include dashes. Left 0 fill (ex 000001, 000002 etc) 9 118 181 Site Name 64 C(64) Y Name of Site 10 182 187 Site ID 6 C(6) Y Unique Site Number. This is the key identifier for each Site as displayed on the screen. Left 0 fill (ex 000001, 000002 etc). Use Site Number from CNIPS system. 11 188 189 Claim Month 2 N(2,0) Y Enter the month the claim is being submitted for: Calendar month number (01, 02, …. 11, 12)

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From POS Fiel Field Position Position d Field Require Seq. From To Description Size Type d Fields Notes 12 190 193 Claim Year 4 N(4,0) Y Enter the year the claim is being submitted for: YYYY of the calendar year (i.e. 2008) 13 194 200 Lunch - First Meals Served 7 N(7,0) N If not claiming Self-Prep and/or Vended- Self-Prep and/or Vended- Rural lunch meals, leave blank Rural 14 201 207 Lunch - Second Meals 7 N(7,0) N If not claiming Self-Prep and/or Vended- Served Rural lunch meals, leave blank Self-Prep and/or Vended- Rural 15 208 214 Lunch - Camp Meals Served 7 N(7,0) N If not claiming Self-Prep and/or Vended- Self-Prep and/or Vended- Rural lunch meals, leave blank Rural 16 215 221 Breakfast - First Meals 7 N(7,0) N If not claiming Self-Prep and/or Vended- Served Rural regular breakfast meals, leave blank Self-Prep and/or Vended- Rural 17 222 228 Breakfast - Second Meals 7 N(7,0) N If not claiming Self-Prep and/or Vended- Served Rural regular breakfast meals, leave blank Self-Prep and/or Vended- Rural 18 229 235 Breakfast - Camp Meals 7 N(7,0) N If not claiming Self-Prep and/or Vended- Served Rural regular breakfast meals, leave blank Self-Prep and/or Vended- Rural

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From POS Fiel Field Position Position d Field Require Seq. From To Description Size Type d Fields Notes 19 236 242 Supper - First Meals Served 7 N(7,0) N If not claiming Self-Prep and/or Vended- Self-Prep and/or Vended- Rural Supper meals, leave blank Rural 20 243 249 Supper - Second Meals 7 N(7,0) N If not claiming Self-Prep and/or Vended- Served Rural Supper meals, leave blank Self-Prep and/or Vended- Rural 21 250 256 Supper - Camp Meals 7 N(7,0) N If not claiming Self-Prep and/or Vended- Served Rural Supper meals, leave blank Self-Prep and/or Vended- Rural 22 257 263 AM Snack - First 7 N(7,0) N If not claiming Self-Prep and/or Vended- Supplements Served Rural AM Snack, leave blank Self-Prep and/or Vended- Rural 23 264 270 AM Snack - Second 7 N(7,0) N If not claiming Self-Prep and/or Vended- Supplements Served Rural AM Snack, leave blank Self-Prep and/or Vended- Rural 24 271 277 AM Snack - Camp 7 N(7,0) N If not claiming Self-Prep and/or Vended- Supplements Served Rural AM Snack, leave blank Self-Prep and/or Vended- Rural

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From POS Fiel Field Position Position d Field Require Seq. From To Description Size Type d Fields Notes 25 278 284 PM Snack - First 7 N(7,0) N If not claiming Self-Prep and/or Vended- Supplements Served Rural PM Snack, leave blank Self-Prep and/or Vended- Rural 26 285 291 PM Snack - Second 7 N(7,0) N If not claiming Self-Prep and/or Vended- Supplements Served Rural PM Snack, leave blank Self-Prep and/or Vended- Rural 27 292 298 PM Snack - Camp 7 N(7,0) N If not claiming Self-Prep and/or Vended- Supplements Served Rural PM Snack, leave blank Self-Prep and/or Vended- Rural 28 299 305 CCNSP Snack - First 7 N(7,0) N If not claiming Self-Prep and/or Vended- Supplements Served Rural CCNSP Snack, leave blank Self-Prep and/or Vended- Rural 29 306 312 CCNSP Snack - Second 7 N(7,0) N If not claiming Self-Prep and/or Vended- Supplements Served Rural CCNSP Snack, leave blank Self-Prep and/or Vended- Rural 30 313 319 Lunch - First Meals Served 7 N(7,0) N If not claiming Vended-Urban lunch meals, Vended-Urban leave blank 31 320 326 Lunch - Second Meals 7 N(7,0) N If not claiming Vended-Urban lunch meals, Served leave blank Vended-Urban

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From POS Fiel Field Position Position d Field Require Seq. From To Description Size Type d Fields Notes 32 327 333 Lunch - Camp Meals Served 7 N(7,0) N If not claiming Vended-Urban lunch meals, Vended-Urban leave blank 33 334 340 Breakfast - First Meals 7 N(7,0) N If not claiming Vended-Urban regular Served breakfast meals, leave blank Vended-Urban 34 341 347 Breakfast - Second Meals 7 N(7,0) N If not claiming Vended-Urban regular Served breakfast meals, leave blank Vended-Urban 35 348 354 Breakfast - Camp Meals 7 N(7,0) N If not claiming Vended-Urban regular Served breakfast meals, leave blank Vended-Urban 36 355 361 Supper - First Meals Served 7 N(7,0) N If not claiming Vended-Urban Supper Vended-Urban meals, leave blank 37 362 368 Supper - Second Meals 7 N(7,0) N If not claiming Vended-Urban Supper Served meals, leave blank Vended-Urban 38 369 375 Supper - Camp Meals 7 N(7,0) N If not claiming Vended-Urban Supper Served meals, leave blank Vended-Urban 39 376 382 AM Snack - First 7 N(7,0) N If not claiming Vended-Urban AM Snack, Supplements Served leave blank Vended-Urban 40 383 389 AM Snack - Second 7 N(7,0) N If not claiming Vended-Urban AM Snack, Supplements Served leave blank Vended-Urban

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From POS Fiel Field Position Position d Field Require Seq. From To Description Size Type d Fields Notes 41 390 396 AM Snack - Camp 7 N(7,0) N If not claiming Vended-Urban AM Snack, Supplements Served leave blank Vended-Urban 42 397 403 PM Snack - First 7 N(7,0) N If not claiming Vended-Urban PM Snack, Supplements Served leave blank Vended-Urban 43 404 410 PM Snack - Second 7 N(7,0) N If not claiming Vended-Urban PM Snack, Supplements Served leave blank Vended-Urban 44 411 417 PM Snack - Camp 7 N(7,0) N If not claiming Vended-Urban PM Snack, Supplements Served leave blank Vended-Urban 45 418 424 CCNSP Snack - First 7 N(7,0) N If not claiming Vended-Urban CCNSP Supplements Served Snack, leave blank Vended-Urban 46 425 431 CCNSP Snack - Second 7 N(7,0) N If not claiming Vended-Urban CCNSP Supplements Served Snack, leave blank Vended-Urban 47 432 433 Breakfast - Total Number of 2 N(2,0) N Breakfast - Total Number of Days Food Days Food Served Served If not claiming Breakfast meals leave blank 48 434 435 AM Snack - Total Number 2 N(2,0) N AM Snack - Total Number of Days Food of Days Food Served Served If not claiming AM Snack meals leave blank

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From POS Fiel Field Position Position d Field Require Seq. From To Description Size Type d Fields Notes 49 436 437 Lunch - Total Number of 2 N(2,0) N Lunch- Total Number of Days Food Served Days Food Served If not claiming Lunch meals leave blank 50 438 439 PM Snack - Total Number of 2 N(2,0) N PM Snack - Total Number of Days Food Days Food Served Served If not claiming PM Snack meals leave blank 51 440 441 Supper - Total Number of 2 N(2,0) N Supper - Total Number of Days Food Days Food Served Served If not claiming Supper meals leave blank 52 442 443 CCNSP Snack - Total 2 N(2,0) N CCNSP Snack - Total Number of Days Number of Days Food Food Served Served If not claiming CCNSP Snack meals leave blank

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