Held: Hunter Elementary Café Presiding Officer: Gerry Loucks, Pres
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Board Minutes – Reorganization Mtg. July 8, 2010
Date: July 8, 2010 Type of Meeting: Reorganization Mtg. Held: Hunter Elementary Café’ Presiding Officer: Gerry Loucks, Pres.
Gerry Loucks, Brian Byrne, Eric Thorpe & Rachel Tripsas Members Present
Penny Fromer Member(s) To Be Sworn In
Dr. Patrick Darfler-Sweeney, Simon Williams, Melinda McCool & Administration Present Brook Van Fleet
At 7:30 p.m., the meeting was called to order by Gerry Loucks and the Call To Order & Pledge Pledge of Allegiance was recited.
At 7:32 p.m., Norita Johannessen, outgoing District Clerk, swore in New Board Member Penny Fromer as the new board member.
On a Motion from Brian Byrne, seconded by Eric Thorpe, Gerry Loucks Vote on Board President Was nominated as the Board President. Carried Unanimously 5-0
On a Motion from Rachel Tripsas, seconded by Penny Fromer, Brian Byrne Vote on Board V.P. Was nominated as the Board Vice-President. Carried Unanimously 5-0
Norita Johannessen swore in Gerry Loucks (President) and Brian Byrne, Swearing In/Oath Vice-President. APPOINTMENTS:
On a Motion from Brian Byrne, seconded by Penny Fromer, Denise District Clerk Appointment Abrahamsen will serve as the District Clerk at a stipend of $11,410. Carried Unanimously 5-0
On a motion from Rachel Tripsas, seconded by Brian Byrne, Marianne District Treasurer Appt. Romito shall be reappointed as the District Treasurer from 7/1/10- 6/30/11. Carried Unanimously 5-0
On a motion from Eric Thorpe, seconded by Penny Fromer, Central Treasurer Appt. Mrs. Marianne Romito will appointed as a Central Treasurer from 7/1/10 – 6/30/11. Mr. Simon Williams shall be appointed as Internal Fund Treasurer for the second signature on student accounts. Mr. Darfler-Sweeney shall sign checks in the absence of Mr. Williams. Carried Unanimously 5-0
On a motion from Brian Byrne, seconded by Rachel Tripsas, at a stipend of School Tax Collector Appt. $7,142.00 for 2010-2011, Mrs. Rose Williams will assume the school tax collector position. Carried Unanimously 5-0 Board Minutes – Reorganization Mtg. July 8, 2010
On a motion from Eric Thorpe, seconded by Brian Byrne, School Attorneys Appt. Hogan, Sarzynski, Lynch, Surowaka and DeWind, LLP are reappointed as the School attorneys and Squire, Sanders & Dempsey, LLP (Bonds) are experienced and knowledgeable with HTC affairs. Carried Unanimously 5-0
On a motion from Rachel Tripsas, seconded by Penny Fromer, Dr. Robert School Physician Schneider is appointed as the school physician. Dr. William Browne will be an alternate school physician. Carried Unanimously 5-0
On a motion from Penny Fromer, seconded by Brian Byrne, Mr. Sweeney Attendance Officers Mr. Williams, Mrs. McCool and Mrs. Goodrich are qualified as the attendance officers. Carried Unanimously 5-0
On a motion from Brian Byrne, seconded by Eric Thorpe, The Bank of Greene Depository & County has been designated as the depository for district funds. Wilbur Bank, Investment of Funds Oneonta; National Bank and Trust Company of Norwich, Grand Gorge branch; First Niagara Bank, Catskill Branch; and Key Bank, N.A., Tannersville Branch have been approved previously for investments. The investment policy may be reaffirmed. Key Trust and M&T Investment Group back up the collateral for the banks that hold our cash deposits. Carried Unanimously 5-0
On a motion from Rachel Tripsas, seconded by Penny Fromer, The Kingston Official Newspapers Freeman, Catskill Daily Mail and Windham Journal may be designated as the official newspapers for the District. Carried Unanimously 5-0
On a motion from Eric Thorpe, seconded by Penny Fromer, the Treasurer, Bonding of Treasurer, Tax Collector and Superintendent shall be covered under the District’s Liability Tax Collector & Policy. Superintendent Carried Unanimously 5-0
On a motion from Penny Fromer, seconded by Rachel Tripsas, Regular board Regular Board Mtgs. meetings and workshops shall take place on the first and third Thursday of every month except for April when they will be held on the first and fourth Monday. Carried Unanimously 5-0
On a motion from Brian Byrne, seconded by Eric Thorpe, Mr. Darfler-Sweeney Purchasing Agent may be designated as the Purchasing Agent and the purchasing policy may be reaffirmed. Carried Unanimously 5-0 Board Minutes – Reorganization Mtg. July 8, 2010
On a motion from Rachel Tripsas, seconded by Penny Fromer, membership has Organizations been approved in the following organizations for the Board: New York State School Boards Association, Rural Schools Association, Association for Flat Grant Districts, Catskill Area School Study Council, Greene County School Boards Association and Capital Area School Development Association. Carried Unanimously 5-0
On a motion from Eric Thorpe, seconded by Penny Fromer, the Supt. Budget Transfers has been approved to make budget transfers between and within functional unit appropriations. All budget transfers shall be approved by the Board of Education. Carried Unanimously 5-0
On a motion from Eric Thorpe, seconded by Rachel Tripsas, the following list of Special Education people has been approved by the Board for Committees on Special Education, Pre- Committees School Education and Sub Committee Function. Carried Unanimously 5-0
CSE MEMBERS ROLE
Brook Van Fleet Chairperson Simon Williams MS/HS Principal Melinda McCool Elementary Principal Donna Bonville School Psychologist/Substitute CSE Chairperson Emily Krause County Child & Adolescent Therapist Christina Faccini HS Guidance Wesley Zavrel MS Guidance Kathy Lenz Elementary Guidance Jodie Murphy Parent Member Susan Graham Parent Member Dr. Robert Schneider School Physician Corinne Tracy MS/HS Nurse Diane Davis Elementary School Nurse
Special Ed Teachers: Rose Petrella-Wilson MS/HS Consultant Teacher/Resource Room Catherine Farrell MS Academy KathiAnn Wyatt MS AIS/Special Education Teacher Jean Kerr HS AIS Jennifer Van Alstine HS Academy TBD Elementary Consultant Teacher/Resource Room TBD Intermediate Learning Program Nancy Van Dean Primary Learning Program
Related Service Providers: Meredith Brennan Speech and Language Diana Swanson Occupational Therapy Allison Hyer Physical Therapy Board Minutes – Reorganization Mtg. July 8, 2010 Service Coordinators are invited to attend meetings for students on their caseload
Additional professionals involved with evaluation or who provide services may be invited at the request of the district or parent.
Regular Education Teachers are selected to attend if they are the teacher of record, the receiving teacher or if they have pertinent knowledge of student performance/curriculum content at the student’s grade level. Any regular education teacher may be invited to attend a CSE meeting.
504 Members Role Brook Van Fleet Chairperson Simon Williams MS/HS Principal Melinda McCool Elementary Principal Donna Bonville School Psychologist/Substitute CSE Chairperson Emily Krause County Child & Adolescent Therapist Christina Faccini HS Guidance Wesley Zavrel MS Guidance Kathy Lenz Elementary Guidance Jodie Murphy Parent Member Susan Graham Parent Member Dr. Robert Schneider School Physician Corinne Tracy MS/HS Nurse Diane Davis Elementary School Nurse
Related Service Providers: Meredith Brennan Speech and Language Diana Swanson Occupational Therapy Allison Hyer Physical Therapy
Service Providers attend meetings for students on their caseload
Additional professionals involved with the evaluation or who provide services may be invited at the request of the district or parent.
Regular Education Teachers are selected to attend if they are the teacher of record, the receiving teacher or if they have pertinent knowledge of student performance/curriculum content at the student’s grade level. Any regular education teacher may be invited to attend a 504 meeting.
CPSE Members Role Brook Van Fleet Chairperson Melinda McCool Elementary Principal Donna Bonville School Psychologist/Substitute CSE Chairperson Emily Krause County Child & Adolescent Therapist Jodie Murphy Parent Member Susan Graham Parent Member Dr. Robert Schneider School Physician Diane Davis Elementary School Nurse Board Minutes – Reorganization Mtg. July 8, 2010 Teacher Representatives from the district may vary Elementary (K-3) Special Education Teacher PreK/K Regular Education Teacher
The following members vary depending on student placement and services needed:
Early Intervention Representative Preschool Related Service Providers Preschool Itinerant Special Education Teacher (if student receives home-based services) Preschool Special Education Teacher (if student is enrolled in a center-based program) Service Coordinator
Additional professionals involved with evaluation or who provide services may be invited at the request of the district of parent.
On a motion from Brian Byrne, seconded by Eric Thorpe, the Board of Registration Board of Registration has been appointed as follows: The fee has been established at $100 per diem for the machine operators and $50 and $75 (voting day) for the registrants. Ada Curran, Bette Knapp, Marilyn Siatkowski, and Sherry Hommel have served (Carol Barbary as alternate). Berna Showers and Lillian Barr have previously served as Inspectors. Leon Goodrich and Walter Allen have previously served as Machine Inspectors/Custodians. Carried Unanimously 5-0
On a motion from Penny Fromer, seconded by Brian Byrne, the district mileage District Mileage Rate rate has been set at .50 cents for the 2010-2011 school year. Carried Unanimously 5-0
On a motion from Rachel Tripsas, seconded by Eric Thorpe, The record should Suspension of Students reflect that the Middle/High School Principal and the Elementary Principal may be designated to suspend students from instruction for up to five days. Carried Unanimously 5-0
On a motion from Penny Fromer, seconded by Eric Thorpe, the Board will accept Hearing Officers the list provided by NYSED. Carried Unanimously 5-0
On a motion from Penny Fromer, seconded by Rachel Tripsas, Carol Barbary has Records Mgmt. Officer been designated as the Records Management Officer at an annual stipend of $5,356. Carried Unanimously 5-0 Board Minutes – Reorganization Mtg. July 8, 2010 On a motion from Penny Fromer, seconded by Eric Thorpe, and as per Policy Public Officers Law Manual, Public Officers Law #18 should be promulgated at this meeting, along #18 with a recommitment to all policies and codes of ethics. Carried Unanimously 5-0
On a motion from Brian Byrne, seconded by Penny Fromer, Mr. Darfler-Sweeney Certification of Payroll is authorized to certify all payrolls. Carried Unanimously 5-0
On a motion from Eric Thorpe, seconded by Rachel Tripsas, Mr. Outtrim is Asbestos Designee authorized to be our Asbestos Designee and Inspector. Carried Unanimously 5-0
On a motion from Brian Byrne, seconded by Rachel Tripsas, Lynn Byrne shall be Continuing Ed Coord. appointed as the Continuing Education Coordinator at an annual stipend of $5,013. Carried Unanimously 5-0
On a motion from Eric Thorpe, seconded by Penny Fromer, Brook Van Fleet has CSE/CPSE/504 Coord. been designated as the Coordinator of CES/CPSE/504. Carried Unanimously 5-0
On a motion from Eric Thorpe, seconded by Rachel Tripsas, Management Advisory Internal Claims Auditor Group has been designated as the Internal Claims Auditor. Carried Unanimously 5-0
On a motion from Rachel Tripsas, seconded by Penny Fromer, Cwynar & Company Internal Auditor has been designated as the Internal Auditor for the District. Carried Unanimously 5-0
On a motion from Penny Fromer, seconded by Eric Thorpe, Alexander Varga & Co. Independent Auditor is approved as the District’s Independent Auditor. Carried Unanimously 5-0
On a motion from Brian Byrne seconded by Rachel Tripsas, Brent Dearing is Athletic Director approved as the Athletic Director for 7/1/10 – 6/30/11 with a stipend of $5,650. Carried Unanimously 5-0
On a motion from Brian Byrne, seconded by Eric Thorpe, Mrs. Marianne Romito Petty Cash Custodians shall be approved as the Petty Cash Custodian at Tannersville School and Mrs. Ada Curran at the Hunter School. Petty cash accounts are set at $100. Carried Unanimously 5-0 Board Minutes – Reorganization Mtg. July 8, 2010
On a motion from Penny Fromer, seconded by Eric Thorpe, the Superintendent of Records Access Officer Schools shall be approved as the District’s Record Access Officer. Carried Unanimously 5-0
On a motion from Rachel Tripsas, seconded by Brian Byrne, The Superintendent Approval - Conferences of Schools shall approve all conferences, conventions and workshops for & Workshops faculty and staff and the Board of Education shall approve the Superintendent’s requests to attend conferences, conventions and workshops. Carried Unanimously 5-0
On a motion from Eric Thorpe, seconded by Brian Byrne, the following lease Lease Agreements Agreements have been approved:
Agreement for Copiers:
The District has entered into a State and Local Government Master Agreement with Ikon Office Solutions, Inc., 1612 NY Route 7, Troy, NY 12180-9766, for six (6) copiers (2 Ricoh 8000’s; 2 Ricoh 3350’s; 1 Ricoh 2550 and 1 Ricoh C3500) for $3,079.00 per month, and 118,000 copies monthly. The Master Agreement Number is 397913-1009456ML.
Agreement for Pitney Bowes Equipment:
The District has entered into a State and Local Government Term Rental Agreement with Pitney Bowes, Inc., 27 Waterview Drive, Shelton, CT 06484-4361 for:
Account #44169120209 (District Office) $145.00 per month, billed quarterly. 51-month lease agreement effective 3/30/04
Account #18472840869 (MS/HS Office) $104.46 per month, billed quarterly. 48-month rental agreement effective 4/18/05
Account #16602261865 (Hunter Office) $35.90 per month, billed quarterly. Open-ended rental agreement since 1997
In accordance with Education Law §1725, these Agreements contain an annual non-appropriation clause which allows the School District to opt out of the Agreement.
Agreement for Automobiles:
The District has entered into a Lease Agreement with Saratoga Honda, P.O. Box 797, South Broadway, Saratoga Springs, NY 12866 for the lease of two (2) 2009 Honda CR-Vs, Vin #5J6RE48319L019015 and #JHLRE48369C007483 for a three year period from 1/2/2009 through 1/2/2012. The monthly payment on each Honda is $378.70 and the annual mileage allowance is 20,000 miles.
Carried Unanimously 5-0 Board Minutes – Reorganization Mtg. July 8, 2010 On a motion from Rachel Tripsas, seconded by Penny Fromer, Mrs. Kim Blain Census Taker has been approved as the Census Taker for the District at an annual stipend of $3,767. Carried Unanimously 5-0
On a motion from Brian Byrne, seconded by Eric Thorpe, Mrs. Marianne Romito Signature on Checks shall be approved to sign district checks in her role as Treasurer. Mr. Darfler-Sweeney and Mr. Williams shall be approved to sign district checks for the extra classroom activity accounts. Carried Unanimously 5-0
On a motion from Eric Thorpe, seconded by Rachel Tripsas, the Superintendent of Grants in Aid Schools shall be authorized to apply for grants in aid on the District’s behalf. Carried Unanimously 5-0
On a motion from Brian Byrne, seconded by Rachel Tripsas, the board approves the Tax-Free Health Care Tax Free Health Care Account Plan as specified: The Hunter-Tannersville Account Plan C.S.D. currently offers a Tax-Free Health Care Plan through the Catskill Area Schools Employee Benefit Plan (CASEBP), under Section 125 of IRS Code for nondiscriminatory cafeteria plans. The plan provides for reimbursement of unreimbursed medical, dental and vision care expenses ($2,000/participant/year) incurred within the plan year of July 1 – June 30 as permitted under Section 105(b) of the Code. No premiums (ie COBRA) may be paid through this account. Carried Unanimously 5-0
On a motion from Brian Byrne, seconded by Eric Thorpe, the board approves Dependent Care Acct the Dependent Care Account Plan as follows: Hunter-Tannersville Central School Plan District currently offers a Dependent Care Account Plan through the Catskill Area Schools Employee Benefit Plan (CASEBP), under Section 125 of the IRS Code for nondiscriminatory cafeteria plans. The plan is an optional fringe benefit through salary reduction agreement. The plan provides for reimbursement of qualifying Dependent Care Expenses ($5,000 max, $2,500 if single or married and filing separately) incurred within the plan year of July 1 – June 30 as permitted under Section 105(b) of the Code. No kindergarten tuition may be paid through this account. Carried Unanimously 5-0
On a motion from Rachel Tripsas, seconded by Penny Fromer, Richard Outtrim Emergency Mgmt. will serve as the Emergency Management Coordinator at a stipend of Coordinator $4,128 for the 2010-2011 school year. Carried Unanimously 5-0 Board Minutes – Reorganization Mtg. July 8, 2010 On a motion from Rachel Tripsas, seconded by Eric Thorpe, the following Board Committees Committees have been established for the 2010-2011 school year for board members:
Staff Development Brian Byrne, Penny Fromer Policies Rachel Tripsas, Penny Fromer
Audit Rachel Tripsas, Eric Thorpe, Gerry Loucks Negotiations Rachel Tripsas, Brian Byrne Transportation Eric Thorpe, Brian Byrne Facilities Planning Brian Byrne, Eric Thorpe Technology Eric Thorpe Greene Cty Schools Boards (Executive Committee) Eric Thorpe Management Penny Fromer, Brian Byrne
Carried Unanimously 5-0
On a motion from Penny Fromer, seconded by Rachel Tripsas, Bob Mazon shall Yearbook Photographer be appointed as the Yearbook Photographer for the 2010-2011 school year. Carried Unanimously 5-0
On a Motion from Brian Byrne, seconded by Eric Thorpe, the Minutes Board Minutes of the June 17th Board Meeting were approved. Carried Unanimously 5-0
On a Motion from Rachel Tripsas, seconded by Penny Fromer, the Warrant Warrant Reports Reports were approved. Carried Unanimously 5-0
On a Motion from Penny Fromer, seconded by Eric Thorpe, the Internal Claims Internal Claims Auditor Auditor’s Report was approved. Carried Unanimously 5-0
On a Motion from Rachel Tripsas, seconded by Penny Fromer, the Treasurer’s Treasurer’s Report(s) Reports were approved. Carried Unanimously 5-0
On a motion from Penny Fromer, seconded by Brian Byrne, the Budget Budget Transfers Transfers were approved as presented. Carried Unanimously 5-0
On a motion from Eric Thorpe, seconded by Brian Byrne, the board approved Advertise for Groceries the Clerk to advertise for milk, bread, ice cream, groceries and paper goods. Carried Unanimously 5-0 Board Minutes – Reorganization Mtg. July 8, 2010
On a motion from Rachel Tripsas, seconded by Penny Fromer, the board approved Free & Reduced the District to participate in the Government’s Free & Reduced Breakfast/Lunch Meal Program Program. Carried Unanimously 5-0
On a motion from Penny Fromer, seconded by Rachel Tripsas, the board approved Meal Prices the meal prices for the 2010-2011 school year as per the recommendation by the Cafeteria Manager, Marilyn Siatkowski. School lunch prices will remain the same in both buildings ($1.50 elementary and $1.80 for the MS/HS). Adult lunches will increase by $.36 to $3.00 plus tax. Breakfast prices will increase by $.25 to $1.00. Ice cream prices will increase by $.25 to $1.00. No changes to the Free and Reduced. Carried Unanimously 5-0
On a motion by Penny Fromer, seconded by Rachel Tripsas, the board approved Health Svcs. Contract health services contracts for student(s) attending private schools in the City School District of Albany, Kingston City School District and the Saugerties Central School District. Carried Unanimously 5-0
On a motion from Brian Byrne, seconded by Rachel Tripsas, the Board of Education Student Employees approves the request by Rich Outtrim, Director of Facilities, to have the following for summer months students work for the District this summer between July 9th – September 3rd under his direction, and with the custodial staff. These students will alternate days/weeks to accommodate their summer schedules and will be paid at the prevailing minimum wage ($7.25/hr). They are: Jesse Conklin Returning Dylan Outtrim Returning Marino Romito Returning
Kevin Yager First Time Corey Mitchell First Time Eric Buczek First Time William Garrison, Jr. First Time Carried Unanimously 5-0
On a motion from Brian Byrne, seconded by Rachel Tripsas, the Board of Education Unpaid Leave approves an Unpaid Leave of Absence for Lee Herchenroder, the school’s Earth of Absence Science & Physics Instructor, for a one year period, effective July 1, 2010 through (Earth Science Teacher) July 1, 2011. Mr. Herchenroder would also like the option, if necessary, to petition The board for a second year of leave. Carried Unanimously 5-0
On a motion from Eric Thorpe, seconded by Penny Fromer, the Board of Education Building Condition approved a Building Condition Survey by Ashley McGraw Architects. Survey Carried Unanimously 5-0 Board Minutes – Reorganization Mtg. July 8, 2010 On a motion from Rachel Tripsas, seconded by Brian Byrne, the Board of Education Rollover: Vacation Days moved to table the request by Marianne Romito to roll-over her unused vacation Tabled days from the 2009-10 school year. Carried Unanimously 5-0
On a motion by Eric Thorpe, seconded by Brian Byrne, the Board of Education Leave of Absence approves Amanda Schoepflin to fill a leave of absence (maternity) teaching position (Amanda Schoepflin) at the Elementary School for the 2010-2011 School Year in the 1st Grade Classroom through approximately January 24, 2011. Carried Unanimously 5-0
On a motion from Penny Fromer, seconded by Eric Thorpe, the Board of Education Disposal of Old Equip. approves the disposal of miscellaneous equipment (old computers, printers, misc). Carried Unanimously 5-0
At 8:20 p.m., on a motion from Rachel Tripsas, seconded by Eric Thorpe, the Board Executive Session Of Education moved to go into Executive Session to discuss CSE Placements and a Specific personnel issue. Carried Unanimously 5-0
Respectfully Submitted,
Denise Abrahamsen District Clerk
At 10:21 p.m., on a Motion from Rachel Tripsas, seconded by Eric Regular Session Thorpe, the Board of Education returned to Regular Session. Carried Unanimously 5-0
At 10:22 p.m., on a motion from Penny Fromer, seconded by Brian Adjournment Byrne, the meeting adjourned. Carried Unanimously 5-0
Submitted by Patrick Darfler-Sweeney