Academic Technology Advisory Council Minutes Monday, November 28, 2016 Barge 304, 1:00-2:00

Attendees: Natalie Lupton, Chris Schedler, Sean Reichert, Tina Short, Zebulin Evelhoch, Doug Ryder, Yvonne Chueh, Lindsey Brown, Mark Samples, Justin Carroll, Greg Harvill, Julie Bonner, Bill Thelen Absent: Anne Cubilie, Coco Wu Guests: Cindy Carlton, Mike Gimlin 1) Review of 11/14/16 meeting minutes a) D. Ryder moved to approve minutes, C. Schedler seconded, minutes approved.

2) Curriculog software review presentation a) Discussed business drivers for the project, curriculum was a paper process without tracking options, issues of lost papers, and forms were open to interpretation. b) Curriculog was purchased in 2013, in Summer 2015 Registrar Services took over maintenance and implementation, then went live September 2015. c) Discussed goals of transparent curriculum process. Now, anyone can see a proposal anywhere in the process and who has signed off on it. d) Largest constraint was a lack of dedicated support, training and support were absorbed by three others staff members as duties as assigned. e) Need a better notification system for department changes at CWU to make sure it is communicated to other departments that may need that information. f) Curriculum process is entirely online now. g) Don’t foresee being able to fully integrate with majors due to electives and other variables, though there is the possibility of fully integrating with courses. h) Issues with implementation were the team changing mid-process and needing additional training, a lack of beta testing, and being locked into hierarchy configuration mid-way through approval process. Hierarchy has now been fixed through a patch. i) Possibility of Curriculog being able to be used for other approval processes in the future, such as policy approval. j) Discussed the approval process for curriculum, Curriculog doesn’t change approval process, just makes implementation process faster. k) Discussed how narratives are listed in Curriculog.

3) Information items a) Discussed meeting times for next quarter, will be keeping it at the same time and place. b) 1/9 will be nominations for the new ATAC chair, and the vote will be 1/23. c) Task force updates c.i) A. Alder from Academic Scheduling will be part of Classroom Technology workgroup. d) EISC Update d.i) Updated on CAPS+ project, 4-year graduation planning. 90% of programs have 4-year plan in place. Plan is to go live in April. Will allow predicting demand for courses and for students to see progress towards their degree and graduation. (d.i.1) May be a change in executive sponsor, either provost or one of the deans. d.ii) G. Harvill gave an update about conference room and video conferencing, move will be to be web-based conference rooms using computers and webcams, with a standard to be identified. d.iii) Student Tech Fee has a quorum with 2 faculty and 3 students, got a request from the Library and MEC about additional laptops for checkout. Also looking at 24-hour lab. d.iv) BTAC had business case for tutor track scheduling system to schedule tutoring through learning support services, which was approved. d.v) Discussed printer kiosks that were in dorms for students, hasn’t been business case brought forward for the piloted system. Possibility students or the STF would forward a business case for that e) IS Update e.i) Communication that goes out to Faculty Senate about FERPA issue with courses that have been combined in Canvas with the same instructor. Courses can’t be combined in Canvas now due to students being able to see other students’ names from separate sections. (e.i.1) New feed was built, and was pushed into production instead of test, was corrected within a few hours. e.ii) Working I: drive conversion, will be going away at the end of the quarter. Data will not be deleted, just access removed. e.iii) Single sign on is being upgraded to version 3.0, very minimal visible differences, will take place over Winter Break. e.iv) 25Live will switch to cloud-based software as service system, will take place over Winter Break. Action: J. Carroll will schedule Winter ATAC meetings. Action: G. Harvill will inform C. Schedler when the single sign on upgrade will take place. 4) ATAC Student Member Recruitment a) Z. Evelhoch emailed ITAM and CS department chairs, T. Short emailed S. Wenger in the Book Store. Action: G. Harvill will notify Service Desk about the new student position on ATAC.

Next Meeting: Monday, January 9, 2016 Barge 304, 1:00-2:00