Western Riverside County Regional Wastewater Authority

MINUTES OF THE SPECIAL EXECUTIVE COMMITTEE MEETING OF THE WESTERN RIVERSIDE COUNTY REGIONAL WASTEWATER AUTHORITY

Held on October 20, 2011

COMMITTEE MEMBERS PRESENT REPRESENTING Robert Tock (Alternate) Jurupa Community Services District Bill Thompson City of Norco Janey Gress Home Gardens Sanitary District Steve Schultz (Alternate) Western Municipal Water District

COMMITTEE MEMBERS ABSENT REPRESENTING John Rossi Western Municipal Water District Celeste Cantu SAWPA

OTHERS PRESENT Jeff Sims Western Municipal Water District Joe Bernosky Western Municipal Water District Bill Beam Western Municipal Water District BJ Carroll Western Municipal Water District Brenda Meyer Western Municipal Water District Lisa Dougherty Western Municipal Water District David Wysocki WRCRWA Legal Counsel John Dahlke WRCRWA Consultant Norm Thomas WRCRWA Consultant Robert Tock Jurupa Community Services District Tom Moody City of Corona Justin Logan Aqua Brian Knoll A.A. Webb Associates

The Western Riverside County Regional Wastewater Authority (WRCRWA) Regular Executive Committee meeting was called to order at 9:30 a.m. by Vice- Chairman Bill Thompson at Western Municipal Water District, 14205 Meridian Parkway, Riverside, CA.

Vice-Chairman Thompson then invited members of the public to address the Executive Committee on matters within its jurisdiction. There were no public comments.

3. Consent Calendar 3A) Receive and File Minutes from August 9, 2011 Executive Committee Meeting WRCRWA Executive Committee Meeting Minutes October 20, 2011 Page 3

Recommendation: Executive Committee member Janey Gress motioned to approve, receive and file the minutes, seconded by alternate committee member Steve Schultz – motion carried.

4. Action Agenda 4A) Consider Award of Construction Management Contract for 8 MGD Upgrade Project (Memorandum No. 586)

Administrator Sims advised the committee that Western staff solicited proposals by direct notification to three engineering firms; CDM, Krieger & Stewart and CH2M Hill for construction management services for the subject project. However, only two of the three firms submitted proposals, CDM being the only firm who did not. Mr. Sims went on to say that staff reviewed the two proposals evaluating them based on certain established criteria, and determined that Krieger & Stewart’s proposal was the best. Then each agency’s fee proposal was opened (after the ranking scores were assigned) and staff entered into negotiations with Krieger & Stewart. Mr. Sims then informed the committee that, in order to keep the project on schedule a $14,296 contract to Krieger & Stewart for pre-bid services (which was part of the proposed services for the construction management contract), was authorized under the Administrator’s purchasing authority, and this amount would be deducted from the main construction management contract of $312,402 once the Authority authorizes award of contract. In closing, Sims reported the amount for the project was already approved within the FY 2010/11 budget. Vice-Chairman Thompson asked if the member agencies would be billed for this all at once or spread out over time. Administrator Sims said a cash projection would be prepared prior to the contract award so an agreed upon amount could be collected from each agency before the work started.

Mr. Sims asked legal counsel about the recently approved AB293 decreasing retention amounts, and when would it become effective. Counsel Wysocki stated it will take effect January 1, 2012 and as long as this contract is awarded prior to that date it would not apply. Steve Schultz then motioned to approve presenting this item to the Board of Directors for approval, seconded by Committee Member Janey Gress – motion carried.

Recommendation: Prepare to submit to Board of Directors for approval of a Construction Management Services contract to Krieger & Stewart in the amount of $312,402.

4B) Consider Opening a New Work Order for Petition for Change Activities and Award a Contract for a Programmatic CEQA/NEPA Document for 8 MGD Flow Diversion (Memorandum No. 587) WRCRWA Executive Committee Meeting Minutes October 20, 2011 Page 3

Administrator Sims explained that before diverting flows from the WRCRWA Plant for beneficial recycled water uses, the State Water Resources Control Board requires that treatment plant owners receive approval through the Petition for Change process. With the potential for beneficial use of the recycled water produced by the WRCRWA treatment plant by member agencies, staff determined it would be appropriate to submit a Petition for Change to allow diversion of all current and future WRCRWA flow being discharged to the Santa Ana River. However, before a petition can be filed, compliance with CEQA is required. So in August 2011 Western staff solicited bids from select environmental consulting firms and received five proposals. After reviewing these proposals K.S. Dunbar was selected based on the Scope of Work as well as having the lowest cost for the proposed services. Mr. Sims also stated this process could take up to one year to complete. Committee Member Janey Gress expressed that she didn’t feel that as a member agency Home Gardens Sanitary District should participate in this project since HGSD does not use recycled water. The committee and staff discussed her concerns and legal counsel suggested that if the committee moves forward with taking this item to the Board that it do so with the stipulation that if HGSD opts out of participating in this flow diversion project

that HGSD does not contribute any funds. It was motioned by Committee Member Gress to proceed to the Board with this stipulation, seconded by Steve Schultz. Motion carried.

Recommendation: Prepare to submit to Board of Directors for approval with the stipulation that if HGSD opts out then HGSD does not contribute any funds.

4C) Consider Contract for Design of WRCRWA Redundant Force Main Crossing the Santa Ana River (Memorandum No. 588)

Administrator Sims briefed the committee regarding his last meeting with representatives from the County of Riverside and discussions with regard to the County participating with WRCRWA in constructing a redundant force main pipeline under the bridge in the event the existing pipe in the bridge ever begins to leak. Steve Schultz motioned to approve staff’s recommendation, seconded by Vice- Chairman Thompson – motion carried.

Recommendation: Prepare to submit to Board of Directors for approval of a design contract with Willdan Engineering in the amount of $53,085.

5. Staff Reports 5A) WRCRWA Plant Expansion Cost Allocation Methodology

Staff member Joe Bernosky gave the committee a brief overview on current status of the plant expansion project. He then deferred this report over to Brian Knoll from A.A. Webb Associates and Justin Logan from Aqua who gave the committee a detailed presentation on the cost allocation methodology their firms WRCRWA Executive Committee Meeting Minutes October 20, 2011 Page 3 developed for this project. Mr. Knoll explained the four basic options within the cost allocation methodology; 10 MGD (with and without primary clarifiers) and 12 MGD (with and without primary clarifiers). Mr. Knoll and Mr. Logan gave the committee spreadsheets to refer to during their presentation and are attached as a part of these minutes. The committee discussed the methodology and options presented and the costs relative to each option. After this discussion the committee asked Mr.

Knoll and Mr. Logan to come back to a future meeting with a new methodology based on annual costs rather than daily costs.

6. Closed Session - NONE

7. Adjournment There being no further business to come before the Executive Committee, the meeting was adjourned at 10:45 a.m.

APPROVED:______, 2011 ______Jeffrey D. Sims, Administrator

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