Finance Officer PD Worland Aviation

Position Description

Position: Finance Officer

Location: Aviex Hangar, Townsville Airport

Department: Finance & Administration

Reports to: Operations Manager

Status: Permanent Full Time

Agreement/ Award: Airline Operations – Ground Staff Award

Remuneration: Salary Position

Purpose of the role

The Finance Officer will provide a broad range of financial services in support of the MRO operations. The Finance Officer will also be responsible for the day to day financial operations of the company and its associated functions and will undertake a range of financial and administrative duties.

Payroll is one of the key elements in this role. The Finance Officer will ensure fortnightly payroll (and associated transactions) are processed in a timely, competent and accurate manner and all employee records are kept up to date.

End of month financial reporting is the other key element of this role. The Finance Officer is responsible for entering transactions and preparing end of month reports to be submitted to QAL for review. This will require a thorough understanding of accounting practices and principles.

The Finance Officer is also responsible for overseeing the Administration Assistant and any Administration Support staff as required. This is to ensure the administration function of the MRO Operation is functioning efficiently and practically.

Other tasks performed by the Finance Administrator include:

 Monthly Business Activity Statement preparation Page 1 of 4  Monthly Payroll Tax calculations  Quarterly Superannuation reconciliations and remittance  Daily Accounts Receivable/Payable reconciliations  Debtor & Creditor management  Bank Reconciliations for multiple accounts  Monthly WIP calculations  General ledger maintenance  Budgeting and forecasting  Completion of Monthly Board Reports  Completion of Monthly HR Reports  Completion of weekly and monthly productivity reports  Annual FBT Calculations  Asset Register management

Key Result Areas (KRAs)

 Oversee Office Administration  Finance Administration  Customer Service/Relationships  Ad hoc assistance to the Operations Manager  Payroll and employee records  Quality and WH&S

Staffing responsibility Administration & Support Services

Duties and Responsibilities

General office administration duties such as:  Collation and distribution of materials as appropriate  Producing and maintaining policy and procedure documentation  Oversee the Administration Assistant  Assist in the preparation of invoices and perform checks prior to issuing

Finance Administration duties including:  Monthly Business Activity Statement preparation  Monthly Payroll Tax calculations  Quarterly Superannuation reconciliations and remittance  Daily Accounts Receivable/Payable reconciliations  Debtor & Creditor management  Bank Reconciliations for multiple accounts

of 4  Monthly WIP calculations  General ledger maintenance  Budgeting and forecasting  Completion of Monthly Board Reports  Completion of Monthly HR Reports  Completion of weekly and monthly productivity reports  Asset Register management  Annual FBT Calculations

Customer Service/Relationships  Provide efficient and friendly services to customers (both internal and external)  Answering main phone  Responding in a timely manner to customer needs (internal and external customers

 Organizing travel arrangements

 Quality and WH&S - Adhere to stated policies and procedures relating to health and safety, and quality management.

Person Specifications

Knowledge, qualifications and experience:  Completion of a Bachelor of Business or Commerce Degree from a tertiary institution  Current Drivers License  Demonstrated high level of interpersonal communication skills including the ability to liaise and interact with individuals and groups at varying levels of authority  High level of organisational skills that enable deadlines to be met and multiple functions to be managed at any one time  Demonstrated ability to use initiative, be self-directed and work under minimal supervision  Manage a support team and provide necessary training and assistance when required  Commitment to the provision of quality service and a commitment to contributing to a positive team environment

Skills and competencies:  Excellent time management skills  MYOB Experience  Demonstrated high level of computer literacy including skills and knowledge of the Microsoft Office suite of programs, including Microsoft Word and Excel  Arrange and participate in meetings, conferences, and project team activities

of 4  Manage, organise, and update relevant data using database applications

Personal attributes:  Level headed mature person  Calm disposition and able to work under pressure  High level inter-personal skills used to dealing with people on all levels, internally within the business and externally

Acknowledgement

I acknowledge that I have read and understood the key result areas described in this Position Description and agree to carry out my duties and responsibilities to the best of my ability. I also understand that at times I may be required to undertake other duties relevant to the position that are not listed in this statement. I acknowledge my employer’s right to alter this Position Description from time to time.

Name: ………………………………………………

Signed: ……………………………………………… Date: ….../..…./…...