The Meeting Was Called to Order at 6:33 by President Max Hutchinson

Agenda

Meeting date: August 28, 2013

Call to Order  The meeting was called to order at 6:33 by President Max Hutchinson.  Present: Max Hutchison, Lauren Schwanke, Kirstin Meyers, Sarah Hall, Cody Leach, Patrick Brinson, Connor Cooney, Wes Deibner, Cody Hendricks, Colton Lott, Sam Parks, Aaron Pearlman, Ella Stewart, Brooke Campbell, and Hannah Buckland  Absent: None Approval of Agenda  Sarah Hall moved to approve the agenda.  Lauren Schwanke seconded the motion.  Motion carries to approve the agenda. Approval of Minutes  Ella Stewart moved to approve the minutes with revisions  Aaron Pearlman seconded the motion  Motion carries to approve the minutes. Guests  Eileen Bollinger and Jaclyn Nauracy of EC C.A.R.E.S. (Cancer. Awareness. Responsive. Empowering. Students.) o Reorganization of Up ‘Til Dawn (UTD) o UTD reorganized nationwide regarding their signature event, starting at later hours, regulations with group sizing and participation, and letter sending. o The following are changes from the former UTD constitution and bylaws: . Moral Chair has been removed and replaced by Assistant Recruitment. . A GPA of 2.25 instead of 2.5 to be on the executive board. . Board applications are available in March and reviewed in April instead of February and March, respectively. . St. Jude’s Liaison instead of a direct representative. . Added a TKE Representative. o Questions from the Senate: . Sarah Hall asked what the changes meant for the organization. The response was more freedom, and that letter sending and the finale will be the same. . Cody Hendricks asked if St. Jude’s knows about the change. The response was that St. Jude’s has been kept in communication regarding this change. . Cody Hendricks asked why the GPA for a board position was changed. The response was that it had actually changed a few years ago to become more like other organizations. . Cody Hendricks asked if other sororities or fraternities could also get a representative’s spot. The response was yes, but Lauren Schwanke reminded the Senate that TKE’s national charity organization is St. Jude’s. . Sam asked how membership is obtained. The response was through the application. Executive Reports President  Lauren Schwanke will be resigning as Student Body Vice President effective at the election of the next Student Body Vice President.  Introduced Hannah Buckland as our Faculty Representative.  Max Hutchison will be visiting with Dr. Thurwanger, president of the faculty, to see what role a faculty member should perform, and if that should be an advisor or a representative. o There was conversation that the faculty should be a person of communication to the senate, not just a figurehead. o Max Hutchison brought up that a envisioning of the new role could be that the faculty rep stays once a month after the faculty meeting. o There was a question about who could select the faculty representative. That is done by the faculty cabinet. o Lauren Schwanke suggested that as Brooke is the primary advisor of the senate, the faculty representative is only needed once a month. o The faculty are wanting a definition in place soon, particularly between a more involved role (advisor) or more of a relaxed role (representative). o The question of weekly versus monthly commitment was resumed. Some senators feel that weekly is better to produced solid communication and relationship while others recognize that the number one complaint with the role is the amount of time it requires. o Ella Stewart motioned to: “Limit debate to five minutes.”  Cody Hendricks seconded  Motion carried. o After more debate, Cody Hendricks motioned: “To refer this issue to the Committee of the Liaison to Senior Staff”  Ella seconded  Rational from Cody Hendricks was that the Provost is on Senior Staff  Motion carried. o The Committee of the Liaison to Senior Staff will include Cody Leach and Connor Cooney.  Marc Pasteris will be in attendance next week (7/4/13). Please send questions for Marc to Max Hutchison by Friday (8/30/13).  Kathy Moore should also be in attendance, Max Hutchison will follow up.  Due to Lauren Schwanke stepping down and other vacancies, representatives are needed to the trustee committees of Educational Policies and Facilities. o Cody Leach motioned to: “Post-pone until a full Senate is in place”  Aaron Pearlman seconded  Motion carries  Burgoo opening and ribbon cutting on Thursday (8/29/2013). It is priority event. Please wear business casual.  Class presidents should begin to think of when they will hold their class meetings. Vice President  No report Secretary  No report Parliamentarian  Due to Lauren Schwanke’s resignation, there is a need to change the slate of elections as passed by the senate on August 21, 2013: o September 11th- Election for Student Body Vice President and Freshman Class President o September 16th- Election for Sophomore Class President and Freshman Class Vice President o September 18th- Election of two Senators at Large o Cody Hendricks motioned to: “Reconsider the motion” . Sarah Hall seconded the motion. . Motion carries. o Cody Hendricks motioned to: “Repeal prior election times” . Lauren Schwanke seconded the motion . Motion carries. o Cody Hendricks motioned to: “Approve new election times.” . Lauren Schwanke seconded the motion. . Motion carries.

Treasurer  Senate should have the amount of the budget minus the costs of the retreat.  Sarah Hall asked if each class had a budget. Cody Leach responded by saying that it is flexible, but will know more when he has possession of the budget.

Public Affairs  Rights to the Facebook page were requested.

Student Organizations Officer  Everyone should consider attending Catalyst, hosted by the Leadership Ambassadors. It is at Maple Lawn on Saturday, September 14, 2013 from 9:00AM-4:30PM  Student organizations turn in their forms on Friday (8/30/13).  Terrance Hopson has student academic policies.  EC C.A.R.E.S. did a wonderful job of restructuring their organization.  Cody Hendricks asked if Student Organizations could first go to Sarah Hall and after achieving the S.O.O.’s approval, come to Senate for final approval. o This will be the effective procedure of the student senate.

Unfinished Business . Committee on Campus Life and Facilities Report o Committee Chair Lauren Schwanke met with members Cody Hendricks and Aaron Pearlman to discuss the first of four surveys. o With the internet having been greatly improved, they decided to focus on costs. o Lauren Schwanke stated that the SPS Laptops would be used in the burgoo. Senators would need to volunteer their computers for survey collection in the commons. o The survey was reviewed. After some discussion about the wording and implications concerning the questions, Cody Leach motioned to: “Add ‘and assistance’ after services on question two.”  Aaron Pearlman seconded the motion.  Motion was adopted. o Cody Leach motioned to: “Approve survey with amendments.”  Aaron Pearlman seconded the motion.  Motion carried. o The survey will be administrated next week (9/1/2013-9/7/2013) and S.A.A. will be utilized. Sign up for times will be online.

New Business . The Lincoln Bowl will be here next weekend (9/7/2013). This is also parent’s weekend. It will be a large event and Student Senate should attend. Senate members should think of ways for the senate to be involved. Decision will be made next at next week’s meeting (9/4/2013).

Staff Advisor . Emergency Manuals. o In the event of emergency, we are eligible for federal aid through FEMA, as we are now in line with their requirements. o All classrooms and offices have an emergency guide in the room. o Still finalizing the last details. . Policy Change Regarding Concealed Carry Laws o Criminal justice majors or interested and qualified parties are invited to help. o Eureka College must have a policy by January 5, 2014. o This process will start in mid-October.

Faculty Advisor . Hannah Buckland introduced herself and is ready to fulfill responsibilities.

Announcements . None

Adjournment  Cody Leach moved to adjourn  Cody Hendricks seconded the motion to adjourn  Motion to adjourn carries and meeting was adjourned at 7:47PM.