AGASSIZ THEATRE Final Application Form/ Spring 1999

FARKAS HALL/AGASSIZ THEATER/LOEB MAINSTAGE VENUE APPLICATION

NAME OF PLAY/PRODUCTION:

DIRECTOR(S):

PRODUCER(S):

SCHEDULING PREFERENCES Please carefully check with your key production personnel in considering all of your scheduling possibilities. Please rank venues in your order of preference. You may apply to one, two, or all three. Please seriously consider how your vision can adapt to difference spaces and speak to that in your director’s statement.

Location: ___ Loeb Mainstage ___ Farkas Hall ___ Agassiz Theater

For details about the specifications of each space, see “Considering the Right Venue” section in the “Apply for a Space” portion of the OFA website (ofa.fas.harvard.edu/theatre/apply).

CALENDAR NOTES for Fall 2017: Wednesday, August 30th: Fall term classes begin Tues, Aug. 29 – Sat, Sept. 2: Common Casting Sun, Sept 3 – Mon, Sept 4: Common Casting callbacks Sat, Nov 18: Harvard-Yale @ Yale Wed, Nov. 22 – Sun, Nov. 26: Thanksgiving Break Sat, Dec. 2 – Fri, Dec 8: Reading Period Sat, Dec 9 – Tues, Dec 19: Exams

SCHEDULING: Theatrical productions in Farkas Hall and Agassiz Theater are typically required to have an entire week dedicated to load in/tech prior to any scheduled performance. That is, a performance schedule spanning one week requires a two-week residency and a performance schedule spanning two weeks requires a three-week residency. The latter will be entertained only under special circumstances. In some circumstances, a one-week residency inclusive of load in, tech and performances will be granted. This alternative is reserved for productions of a smaller scope with little to no set or technical requirements. Note these scheduling scenarios for Farkas Hall and Agassiz Theater: ONE-WEEK RESIDENCY (for a smaller scope project) Week 1: Sun - Changeover/Strike (evening) Mon - Load-In/LX & Sound Focus (evening) Tue - First Tech (evening) Wed - Second Tech/Run Through (evening) Thu - Opening Night (evening) Fri - Second Performance (evening) Sat - Third/Fourth Performance (matinee & evening) Sun - Fifth Performance/Changeover/Strike (matinee & evening) TWO-WEEK RESIDENCY Week 1: Sun - Changeover/Strike (evening) Mon - Load-In (evening) Tue - Load-In (evening) Wed - Load-In (evening) Thu - Load-In/Paper Tech/Sound Focus (evening) Fri - Load-in/ LX Focus (evening) Sat - First Tech (all day) Week 2: Sun - Second Tech w/Costumes (all day) Mon - Third Tech w/Costumes and Run Through (evening) Tue - Forth Tech/ Second Run Through (evening) Wed - Opening Night (evening) Thu - Second Performance (evening) Fri - Third Performance (evening) Sat - Fourth/Fifth Performance (matinee & evening) Sun - Sixth Performance/Changeover/Strike (matinee & evening) THREE-WEEK RESIDENCY Week 1: Same as two week residency Week 2: Same as two week residency minus strike Week 3: Mon, Tue – Dark, Wed-Sun - Performances/Changeover/Strike

WORKSHOPS Applications may be considered for workshop productions of original student works, and only require a minimal core staff (ex. Author, Composer, Director, Music Director, Producer(s), Stage Manager, Tech Liaison) LOEB MAINSTAGE Residencies on the Loeb Mainstage are set three-week blocks and cannot be separated. Scheduling on the Loeb Mainstage closely resembles three-week residencies in OFA spaces.

Time Frame: Please check the scenario (insert an "X") that applies to your project. If more than one scenario is feasible, please number by order of preference: ___ One-week residency for small scope project ___ Two-week residency for a one-week performance schedule ___ Three-week residency for a two-week performance schedule Below, please use numbers to indicate all possible residency weeks, in order of preference. Note that shaded weeks are unavailable, as they have scheduled activity. 1 If you are interested in two or three venues, be sure your numbered priorities include both space and scheduling factors, e.g. if your priority is to request Nov. 26 - Dec. 9, mark “1” next to those weeks for your first choice venue and “2” next to that weeks for your second choice venue. 2 For multi-week residency, use the same ranking number on all weeks. (For example, if you are interested in Apr. 3- 9 and Apr. 10-16 as your first choice, place a “1” next to both of those weeks.) 3 Place an “X” next to any production week for which the production should NOT to be considered. If you are not interested in a certain venue, place an “X” next to all weeks for that venue.

Farkas Hall Agassiz Theatre Loeb Mainstage

Aug 28 – Sept 3 Aug 28 – Sept 3 Aug 27 – Sept 2 (Common Casting) (Common Casting) (Common Casting) Sept 4 – 10 Sept 4 – 10 Sept 3 - 9 Sept 11 - 17 Sept 11 - 17 Sept 10 - 16

Sept 18 - 24 Sept 18 - 24 Sept 17 - 23

Sept 25 – Oct 1 Sept 25 – Oct 1 Sept 24 – 30 Oct 2 – 8 Oct 2 – 8 Oct 1 – 7 Oct 9 - 15 Oct 9 - 15 Oct 8 - 14 Oct 16 - 22 Oct 16 - 22 Oct 15 - 21 (HRGSP) Oct 23 - 29 Oct 23 – 29 Oct 22 - 28 (HRGSP) Oct 30 – Nov 5 Oct 30 – Nov 5 Oct 29 –Nov 4 (HRGSP) Nov 6 - 12 Nov 6 - 12 Nov 5 - 11 Nov 13 -19 Nov 13 -19 Nov 12 – 18 (Harvard – Yale @ Yale) (Harvard – Yale @ Yale) (Harvard – Yale @ Yale) Nov 20 -26 Nov 20 -26 Nov 19 – 25 (Thanksgiving) (Thanksgiving) (Thanksgiving) Nov 27 – Dec 3 Nov 27 – Dec 3 Nov 26 – Dec 2 *Note: no Mainstage Jan 8 – Feb 4 performances the week of (J-Term) Thanksgiving

Please note the slight difference in dates between OFA Residencies & Loeb Mainstage. PROPOSED BUDGET

Fill out the template below. If your budget differs depending on which space you are granted, feel free to copy and paste the below template for more than one scenario.

Production Expenses Set supplies Props/Paint Costume construction/rental Dry Cleaning Royalties (N/A for Loeb Mainstage) Script and/or Music rental (N/A for Loeb Mainstage) Fees for Guest Artists/ Directors/ Professional Training* (e.g. choreographer, combat coach, music director, guest designers) Lighting Sound Publicity: Ads Posters/Flyers Photography Other publicity: Copying Programs Other expenses (please describe):

TOTAL PRODUCTION EXPENSES

* Proposals for Farkas/Agassiz Guest Artist funding should be sent in advance, under separate cover, to Dana Knox, Production Coordinator for College Theater, ([email protected]). Highlights of the proposal should be included in the “Summary” section of the application form. FUNDING/INCOME SOURCES

Mainstage shows are automatically granted a $6500 budget from the HRDC. They may supplement this with outside sources of funding such that total funding does not exceed $8,000. Please note this marks a change in a previous policy.

Farkas Hall and Agassiz Theater should fill out the below information regarding funding:

Funding Sources Confirmed Itemize confirmed income sources:

(for example, grants or funding provided by Harvard Foundation for Intercultural and Race Relations, Undergraduate Council, Ann Radcliffe Trust, etc.) Confirmed Source 1: Confirmed Source 2: Confirmed Source 3:

TOTAL of Funding Sources Confirmed (A)

Funding Sources Expected but Unconfirmed (Do not include requests for OFA Funding, Grants or Production Subsidies, in this section) Itemize unconfirmed income sources:

Expected Source 1: Expected Source 2: Expected Source 3:

TOTAL of funding sources Expected but Unconfirmed (B)

Estimated Ticket Income

# ______of audience members X

# ______of performances X

$ ______average price per ticket

(Consult with Jason Govostes at Harvard Box Office; be sure to account for HBO handling fees.)

TOTAL of Estimated Ticket Income (C) BUDGET SUMMARY

Confirmed Funding Sources (A)

Expected, But Unconfirmed Funding Sources (B)

Estimated Ticket Income (C)

TOTAL FUNDING/INCOME SOURCES: add three entries above (A, B, C)

TOTAL PRODUCTION EXPENSES from above list

OFA PRODUCTION SUBSIDY REQUEST (ONLY FOR SHOWS IN FARKAS HALL AND AGASSIZ THEATER: Subtract your Total Funding/Income Sources from your Total Production Expenses, and this will give you the dollar amount you are requesting as a Production Subsidy.

- Profits from Harvard Student Group shows are to be used to first repay the production subsidy, then any remaining profits go to the group’s account. - All profits from Independently Produced shows are returned to the Production Subsidy fund. - Individual students are not allowed to retain ANY profits from a show. - Shows receiving an OFA Production Subsidy are NOT eligible to also receive an OFA Grant. APPLICATION SUPPLEMENT CHECKLIST

For the full application, all of the following supplemental application information should be submitted with an updated Application Cover Page. All pieces of the application should be submitted as one PDF document.

FULL APPLICATION DEADLINE: 11:59pm on Sunday, April 23rd, 2017

FULL APPLICATION REQUIREMENTS o Cover Sheet (first page of this document; updated from Pre-Application) o Updated Staff List including all lead staff positions (name, position, class year, email address, and phone number) o NOTE: Shows may not include any assistant positions you may have or plan on having in your application o Statements, resumes, and potential conflicts for the semester from: o Director: (1500-word maximum for statement) o Music Director (if applicable): (1000-word maximum for statement) o Producer(s): (500-word maximum for each statement) o Resumes, potential conflicts, and optional design plans (if applicable) from: [NOTE: NO STATEMENTS] o Stage Manager o Set Designer o Lighting Designer o Costume Designer o Sound Designer o Props Designer o Technical Director o Any other relevant major staff position (choreographer, puppet designer, etc.) o NOTE: Please place design plans underneath the resume and conflicts of the relevant staff member. o Preliminary Production Calendar o Copy of the script (only for original or highly obscure plays) o Slot preferences o Loeb Drama Center Agreement (Loeb Shows Only)

NOTE: All prospective Loeb shows are required to attend an interview with the HRDC Board, and encouraged to attend office hours between submitting a pre-application and submitting the full application.

 Shows applying to the Loeb Mainstage must email their pre-applications and full applications to [email protected] and [email protected].  Shows applying to OFA spaces must email their pre-applications and full applications to [email protected] and [email protected]. LOEB DRAMA CENTER AGREEMENT

All applications for residency in the Loeb Mainstage must contain this agreement, signed by the director(s) and producer(s) listed on the application. Typing your name in the “Signature” fields provided acknowledges your acceptance of this agreement.

By signing below, I/we, ______(director(s)), and I/we

______(producer(s)) agree that, if granted space in the Loeb Drama Center, we and all members of our production will adhere to the following guidelines:

1) We will be respectful to the facilities and conscientious of the many others who share the space. 2) We will adhere to any deadlines stipulated by HRDC Production Associate, Kat Nakaji in a timely manner. 3) We will meet with and be responsive to our HRDC Board Liaison. 4) Our show will cast through Common Casting (the first week of classes), unless we are one of the earliest slots and are given explicit permission to precast. 5) If granted a two-week residency, we will hold a full two weekends of shows. 6) The director, producer(s), and stage manager will attend the entire Producer/Director/Stage Manager meeting before the semester begins. 7) We will send the required number of volunteers (2 per slot for Ex shows; 4 per slot for Mainstage) to Workbee, which occurs shortly before Common Casting. 8) We will submit all reimbursement forms to the Treasurer and 3 copies of our poster and program to the Historian within one week of strike. 9) We will fulfill all caveats mandated by the HRDC Board, or we will risk penalties in future applications.

Director’s Signature: ______Date: ______

Producer’s Signature: ______Date: ______