Morgan Elementary PTA Board Meeting Minutes 11/1/16

Morgan Elementary PTA Board Meeting Minutes 11/1/16 Morgan Media Center

The meeting was called to order at 6:30pm by Jim Smith following the Pledge of Allegiance. In attendance were Jim Smith, Keysha Macklin, Lynette Fox, Bryanna O'Sullivan, Wende Powell, Bunny Coates, Mrs. Ingram, Brenda Grabowski and Janette Jones. The minutes from 10/4/16 will need to be approved at the next board meeting as there were not enough in attendance tonight to vote.

Keysha Macklin gave the Financial Report reviewing the funds that have been brought in such as the Belk sale and Boosterthon, and also explained the monies paid out for school support (IReady) and Boosterthon. To date, there is $70,507.59 in the PTA checking account.

Old Business:  The official nominating committee as of 11/1/16 consists of Lynette Fox, Jenny Harper, and Allyson Shulz. Hopefully we can add two more members to bounce ideas off of and still meet the odd number requirement .  PTA Leadership training took place on 10/20/16, Jim Smith, Holly Lee, Brenda Grabowski and Bryanna O'Sullivan attended. A good overview was provided and we will try to utilize the webinars (15-20 min) in future board meetings.  Talk of inviting room parents to our January meeting but decide it would be best to wait until the February meeting.  The Bulletin Board is up and this is a chance to brag on ourselves. See Bryanna if you have items to post.

Boosterthon Update: We are at 91% collection for Boosterton so far (94% total last year), Around $28,000 in online payments. November 7 is the next due date. Need to aim to have the fun run on a half day in 2017.

New Business:  Communication has been improved this year through the website and Flyer. Mrs. Warren has also put out her own newsletter.  Advocacy- need to help get the bond referendum passed. Mrs. Warren still has signs.  The next PAC meeting will be in December.  The General PTA meeting will be held 20 minutes before the Winter Musical on 12/6/16 with a probable start time of 6:40pm.  The next Board Meeting will be January 3 at 6:30pm.

Principal Report: Mrs. Ingram relayed a thank you from Mrs. Warren to the PTA for our handling of Boosterthon.

Teacher Report: Looking forward to dessert day on Thursday.

Committee Reports: Merchandise- all of the merchandise is in. The goal is to meet, organize and distribute on 11/15. Janette needs 3-4 helpers. Better communication to parents and teachers next year that there is one big order that goes in so it takes time to get them back. Family Fun- The Sweetheart Dance dates need to be confirmed already and DJ Bart booked. Mrs. Warren will be contacted about February 10 with a snow date of February 17th (Lynette). Audit- all balanced. Volunteers- 247 cleared volunteers. Still need 5 room parents to be cleared. Book Fair/ Family Fun- Jenny Harper is all set f or November's Buccaneer themed book fair. Membership- 285 members so far. A Honey Baked Ham gift card will be given out as incentive to join next. Still missing 1 teacher. PTA Thursdays- teachers are taking advantage of this and it's very busy. Staff Appreciation- Gift wrapping is coming up soon and Lynette will need volunteers to donate wrapping paper and wrap gifts. Try and coordinate with Mrs. Trinkle and Angel Tree wrapping.

The meeting was adjourned at 7:20pm after a motion by Bryanna O'Sullivan and a second by Wende Powell.