The Fairland Local Board of Education Held Its Regular Meeting on April 7, 1997 with The

The Fairland Local Board of Education held its regular meeting on December 12, 2011 with the following members present at roll call: Mr. Sowards, Mr. Gorby, Mr. Lewis, Mr. Ward, and Mr. Appleton.

333-11 CONSENT AGENDA #1 ITEMS APPROVED

Mr. Sowards moved second by Mr. Gorby to approve the following consent agenda #1 items:

A) Hire the following substitutes:

 Lisa Sullivan – Teacher – 7-12 Integrated Social Studies, Intervention Sp. K-12  Misty Bruton – Aide  Troy Donahoe – janitor, maintenance

B) Approve the request of Darah Snyder for maternity leave with an expected due date of March 1, 2012. She will remain on leave thru the last day of school, May 24, 2012.

C) Approve a Contract and Memorandum of Understanding with the Ironton-Lawrence CAO Head Start Program to provide a preschool program for Fairland School District 3 and 4 year old children for the 2011-2012 school year.

D) Approve a Natural Gas Sales Agreement with Volunteer Energy Services, Inc. for the period January 1, 2012 thru December 31, 2012.

E) Approve the following disaster recovery plan:

The Fairland Local School District is a member of the South Central Ohio Computer Association (SCOCA). SCOCA is a Class "A" site in the Ohio Educational Computer Network providing time-critical data processing services to public school districts of Ohio. Records used and obtained through the state-supported software applications through SCOCA are maintained via on-site storage at the Vern Riffe/Pike County Area Joint Vocational School located in Piketon, Ohio, for all Calendar and Fiscal Year-ending tape copies, System (VMS, executable, etc.) tape copies, and all historical tapes to be used for future district audit purposes. SCOCA provides off- site storage of data and system media at the First National Bank, 101 Thornton Dr., Piketon, Ohio 45661. SCOCA already has a disaster recovery plan in place.

If a disaster prevents the Fairland Local School District from operating the computer systems for any length of time, the district has established a reciprocal agreement with the Symmes Valley Local School District (see Reciprocal Disaster Services Agreement). The district could also conduct operations at the SCOCA office in Piketon, Ohio.

If the Fairland LSD fiscal office is unable to perform critical fiscal operations, such as payroll, issuance of purchase orders, or issuance of vendor checks, all necessary and available records would be transported to the Symmes Valley Local School District or to the SCOCA office in Piketon. In the event of blank check or blank direct deposit destruction, a supply of blank checks and blank direct deposits have been placed in a safe deposit box at City National Bank. In the event those cannot be accessed, the vendor could be contacted for overnight delivery of replacements. The current vendor is ABS Money Systems, Inc., 2105 Riverside Drive, Columbus, OH 43221. The phone number is 800.227.5700.

F) Approve an increase in budgeted revenues and in appropriations in Fund 516 in the amount of $191,860.

G) Approve the minutes of the November 14, 2011 regular board meeting.

H) Approve the bank reconciliation, SM2 report, FUNDSUMM, and FINSUM reports for November 2011 as presented by the Treasurer.

I) Approve the CHEKPY report for November 2011 presented by the Treasurer.

J) Accept the resignation of Eva Stillpass as FMS Girls Track Assistant Coach.

K) Award the bids for the advertised items to the highest bidders as follows:  Bus #25 – 1990 Chevy Carpenter bus – David Walters $1,100  Bus #26 – 1990 Chevy Carpenter bus – David Walters $1,100  Bus #27 – 1985 Ford Bluebird short bus – David Walters $1,100  2001 Ferris riding mower – Bernie White $2,153  Husqvarna riding mower – no bids received. Mower will be retained by the district to mow the baseball fields  One man lift – trailer pull – Jack Nelson $1,750

The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.

334-11 COMPENSATION SET FOR BOARD MEMBERS

Mr. Sowards moved second by Mr. Appleton to keep compensation for board members at $80 per meeting.

335-11 ORGANIZATIONAL MEETING FOR 2012 SCHEDULED

Mr. Gorby moved second by Mr. Appleton to schedule the 2012 Organizational Meeting of the Fairland Local Board of Education for Monday, January 9, 2012 at 6:00 p.m. The Organizational Meeting will be held at Fairland High School.

336-11 CERTIFICATE OF COMPLETION OF THE PROJECT AGREEMENT APPROVED

Mr. Appleton moved second by Mr. Lewis to approve the Certificate of Completion of the Project Agreement with the Ohio School Facilities Commission for the project that was approved in 1998. Total co-funded expenditures from the project construction fund were $36,165,883.63.

The vote was: Mr. Sowards, yea; Mr. Gorby, no; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.

337-11 EXECUTIVE SESSION

Mr. Sowards moved second by Mr. Gorby to go into executive session to discuss personnel matters.

Out 6:30 p.m. Back 9:15 p.m.

Upon roll call, Mr. Sowards, Mr. Gorby, Mr. Lewis, Mr. Ward, and Mr. Appleton were present when the regular session reconvened.

338-11 CONSENT AGENDA #2 ITEMS APPROVED

Mr. Sowards moved second by Mr. Gorby to approve the following consent agenda #2 items:

A) Approve the transfer of Gerald Malavenda to bus #41 as per his request.

B) Approve Paul Dillon as an unpaid FHS Boys Basketball Assistant Coach

C) Approve Joseph Eldridge as FMS Wrestling Head Coach.

D) Approve an agreement regarding contract modification dated December 12, 2011.

E) Approve Jonathan Buchanan to coach FHS boys and girls track for this school year since Darah Snyder will be on maternity leave.

339-11 ADJOURN

Mr. Sowards moved second by Mr. Gorby to adjourn the meeting. The vote was: Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis, yea; Mr. Ward, yea; Mr. Appleton, yea. Motion carried.

______PRESIDENT TREASURER