Request for Quotation s25

REQUEST FOR QUOTATION Submit Bid To UNIVERSITY OF KANSAS, on behalf of the MEDICAL CENTER DEPARTMENT OF PURCHASING Mail Stop 2034 3901 Rainbow Blvd., Kansas City, KS 66160

IF ADDITIONAL INFORMATION IS DESIRED CONTACT BRYAN THOMAS, 913-588-1115, or [email protected]

Quotation No.683F18-17 Date Mailed 10/31/2017 Closing 2:00 pm 11/10/17

This space for bidders name and address:

THIS IS NOT AN ORDER If Given an Order, Bidder Agrees to Furnish the Items Enumerated Hereon at the Price(s) and under the Conditions Indicated

1. In communicating always refer to the quotation number above. 2. In order to receive consideration for award, one copy of this “Request for Quotation” properly completed and signed must be returned to, and received by the Department of Purchasing, not later than the specified central time. 3. All prices, items and conditions must be shown. Any prices, terms and conditions not shown, and presented after the specified closing time will not be considered in the bid evaluating process. 4. Purchase orders or contracts resulting from this quotation may not be assigned without written prior approval from the Director of Purchasing. 5. The seller agrees to protect the purchaser from all damage arising out of alleged infringements of patents. 6. Unless otherwise specified, the Director of Purchasing reserves the right to accept or reject all or any part of this quotation. 7. All offered discounts will be considered in determining the low bid, and taken when payment is made. 8. Bids and performance guarantee, when required, will be outlined in the specifications below. 9. All prices quoted are to be less federal excise and state sales taxes. 10. E-mail bids are acceptable. 11. It is hereby agreed that the bidder will, if required by law, comply with the Kansas Act Against Discrimination, K.S.A. 44-1030 et seq.

Items and Specifications KUMC seeks Security for Traffic and Pedestrian Control, per the attached specifications. KUMC reserves the right to negotiate with selected finalists should it be deemed necessary.

Delivery will be made ______days after receipt of order Signed By ______FOB Destination Title ______Date ______Phone ______

of 5 KUMC, Request for Quotation No. 683F18-17

GENERAL TERMS AND CONDITIONS

1. It is the intent of KUMC to permit competitive bidding. It is the bidder’s responsibility to advise KUMC Purchasing, in writing no later than three (3) days prior to the closing date, if any specification or requirement limits bidding to a single source. 2. Unless otherwise specified, KUMC reserves the right to accept or reject all or any part of a quotation, and to waive technicalities. 3. Except as otherwise indicated, the merchandise quoted shall be in new condition. 4. KUMC reserves the right to award purchases by item, by group, or by lot, whichever is deemed to be in its best interest. 5. In the event of a tie for low bid, the award shall be made to a Kansas bidder. 6. Unit price shall prevail in the event of extension errors. 7. When brand names or trade names and model numbers are used in the bid request, it is for quality, style and features. Bids on equivalent items of substantially the same quality, style and features are invited, unless otherwise indicated. However, to receive consideration, such equivalent bids must be accompanied by sufficient literature and/or specifications to clearly identify the items and allow for functional evaluation. If a bid indicates that an item quoted is functionally equivalent and is purchased and found to not be comparable, KUMC reserves the right to return the item at the bidder’s expense, and the bidder will be charged back for any difference in cost for the specified item. 8. If any portion of this bid is provided by a vendor other than the bidder, the bidder remains the prime contractor responsible for fulfilling all requirements of this bid. 9. Samples of items, when required, shall be furnished at no expense to KUMC, and, if not destroyed in the evaluation process, will be returned at the bidder’s expense if requested. 10. Partial payments shall not be made unless otherwise specified. 11. Any conviction for a criminal or civil offense that indicates a lack of business integrity or honesty must be disclosed. This includes 1) conviction of a criminal offense incidental to obtaining or trying to obtain a public or private contract or subcontract or in the performance of such contract or subcontract; 2) conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of documents, receiving stolen property; 3) conviction under state or federal antitrust statutes; and 4) any other offense to be serious and compelling as to affect responsibility as a state contractor. Failure to disclose an offense may result in disqualification of the bid or termination of the contract. 12. Qualified contractors and sub-contractors must develop and maintain a written Affirmative Action plan. 13. For similar KUMC requests: http://www2.kumc.edu/finance/purchasing/bids.html

of 5 Contract Documents:

This RFQ, any amendments, the response and any response amendments of the Contractor, and the University of Kansas Medical Center KU-146a (Contractual Provision Attachment) and the University of Kansas Medical Center General Terms and Conditions shall be incorporated into the written contract, which shall compose the complete understanding of the parties.

In the event of a conflict in terms of language among the documents, the following order of precedence shall govern: • Form KU-146a; http://www.kumc.edu/finance/purchasing/terms-and-conditions.html • University of Kanas Medical Center General Terms and Conditions; http://www.kumc.edu/finance/purchasing/terms-and-conditions.html • written modifications to the executed contract; • written contract signed by the parties; • the RFQ, including any and all amendments; • and Contractor's written proposal submitted in response to the RFQ as finalized.

CONTRACTOR: Company Name ______Address ______Telephone: ______FEIN: ______E-Mail: ______Contract Person and Title: ______

Administrative Fee: No Administrative Fee will be assessed against purchases from this contract

Term The University of Kansas Medical Center is requesting a (1) one-year contract with (4) four, one-year renewals if mutually agreed upon by both parties and subject to annual appropriations by the governing body.

Payment Payment Terms are 2%/15 Net 60 days. If the 60th calendar day noted above falls on a Saturday, Sunday, or legal holiday, the following workday will become the required payment date.

Submittal Requirements RFP responses can be emailed to Bryan Thomas at [email protected]

Proposals must be submitted by the date and time specified. Proposals not received by this time will be rejected and not considered for award.

of 5 Specifications

The mission of the Contractor and the assigned security guards shall be to:

Staff two security traffic and pedestrian control points on private property between the hours of 6:00 a.m. and 8:30 p.m. where they will over watch direct and control vehicle and pedestrian traffic at a crosswalk.

The Contractor is assigned security guard will report all instances of trouble that requires immediate law enforcement intervention first to the University Police Dispatcher via radio.

Work Schedule:

One security guard shall be on duty fourteen and one-half hours a day at each site approximately eight weeks.

The security guard may leave for breaks when relieved by University staff.

The University reserves the right to request additional guards at the contracted hourly rate with 5 days’ notice to the Contractor to cover special events.

Security Guard Service Requirements:

The successful Contractor must be in compliance with all City ordinances governing private security services. The Contractor must provide documentation for each assigned employee of a law enforcement background check prior to beginning a duty assignment at the University. 1. Security guards will be courteous at all times to the State workforce, customers and visitors to the building. 2. If the University finds any guard unsatisfactory, for any reason, the Contractor shall immediately provide a replacement that is determined by the University to be satisfactory. No guard shall be assigned to this site without an orientation/training of the traffic and pedestrian control basic functions and the specific responsibilities of their shift.

Guard Requirements: Each assigned guard must meet the following to the extent permitted by law:

1. Shall be an employee of the security guard service to which the final contract is awarded 2. Shall be at least 21 years of age and must be either a citizen or a legal resident of the United States (INS regulations) 3. Shall have a high school diploma, and six (6) months of experience in providing security guard/customer services. 4. Shall be licensed and trained by the security guard service. 5. Shall have passed a law enforcement background check including but not limited to the following requirements: a. Have no felony convictions b. Have no convictions of a crime for moral charges c. Have no convictions of a crime for illegal use, carrying or possession of a dangerous weapon d. Possess no past or present history of a mental or emotional impairment e. Have no convictions of crimes of violence or the use of physical force or threat f. Have no convictions of crimes against property or theft of property g. Have no convictions for stalking

of 5 Equipment:

The Contractor shall provide each security guard, and each guard shall wear, a standard uniform, which identifies his or her position as a security guard and the company for which they work (insignia and badge).

Each security guard shall present a clean, pressed and professional appearance at all times during the workday. Guards not meeting these requirements will be rejected and the Contractor will be obligated and responsible to provide an immediate replacement within one hour.

Each security guard shall carry a two-way radio provided by the University and must have wear a traffic vest and use traffic wands provided by the University. The purpose of the two-way radio is to be in immediate contact with University Police dispatch and only be used for official business. The two-way radio will be checked out and in each shift by the guard on duty and will not leave the premises. The Contractor will be responsible for this equipment if it is lost or damaged. Optionally, the Contractor may also provide a cellular telephone, a beeper or other communications device to stay in close contact to and from a central dispatch station.

Guards shall be unarmed and may not carry any weapons including firearms, chemical sprays, batons, knives, knuckles, stun guns, or other devices.

Guards will be responsible for inclement weather attire.

For purposes of this section, “moral changes” includes changes involving prostitution, pimping, indecent exposure, other sex offences, illegal use, possession or sale of narcotic or non-narcotic drugs, sodomy, incest gambling, bigamy and crimes against nature.

Special Requirements:

The Contractor shall designate a single point of contact or Supervisor and the University will likewise designate a Coordinator.

Communications regarding the performance of or specifications in this contract shall be between the Supervisor and Coordinator.

All security guards shall receive specialized training before assuming their duties at the University. This training will cover the traffic and pedestrian control. A weekly schedule will be delivered by the Supervisor to the Coordinator.

Consistency in staffing and minimizing the turnover of guards will result in better service and is extremely important during the shift which includes regular business hours, Sunday through Saturday. PRICING SHEET

Security Guard Services as specified herein for the sum of:

Per Hour from 6:00 AM to 8:30 PM Sunday through $ Saturday excluding Holidays

Overtime Rate Per Hour (emergency) $