Lakeland Village Community Club

LAKELAND VILLAGE COMMUNITY CLUB

Board of Trustees Monthly Board Meeting June 25, 2014

The meeting was called to order at 5:30pm by Janet Wright, Board President. Board Members present: Anne Beste, Ed Serra, Mary Minnis, Stephanie Shumaker, Teri Camus and Board of Trustee Nominee Diane Wilcox. Dale Cummings was present to observe the Board Meeting as a possible future Board Member nominee.

A. MINUTES: – It was moved, seconded and unanimously approved to accept, as written, the minutes from May 28, 2014 Board meeting, June 4, 2014 Special meeting, and June 4, 2014 Annual Town meeting.

B. CASH FLOW: – The Financial Report shows we have taken in $143,744.58 which puts us ahead of our budgeted $142,000.00.

Total Current Assets: $187,574.52 Total Current Liabilities: $1,108.29 Total Liabilities & Equity $264,480.74 Accounts Receivable: $19,517.50

C. COMMITTEE REPORTS:

MAINTENANCE: Jim Halter our Maintenance Manager reported we have two bids for replacing the roof on the bathroom and storage shed. Southgate $3,490.00 and Tim Crocker $2782.05. It was moved, seconded, and unanimously approved to accept Tim Crocker’s bid to replace the roof of the bathroom and storage shed at the cost of $2,782.05, plus, any addition costs for removing and replacing the insulation and securing the building from rodents. Maureen Allen will resume responsibilities as the Maintenance Chair.

SECURITY: Anne Beste Security Chair is planning on a ride along with Audrey Douglas, security employee. Anne’s goals are to meet face to face with the Sheriff and his personal. Anne will continue to be the Committee Chair for Security.

BUDGETS: Teri Camus – Met with outgoing Treasurer Alex Watt to go over the duties of the Treasurers role. Teri’s goals are to continue the safe guards and well-run thought out process that are currently in place.

HEARINGS: – Jan Wright – It has been a number of years since a hearing. The Hearing position has guidelines to follow which can be found in Resolution sixteen (16).

LAKE MANAGEMENT: Jan Wright – A date has been scheduled to take water samples from several area of the lake to test for the presence of fecal Coliform. Maintenance is researching a way to stabilize the dam outlet valve. Rachel Scott will resume responsibilities as the Lake Management Chair.

ARCHITECTURAL CONTROL COMMITTEE: Ed Serra - The ACC reviews any of the Project Permit Application that come into the board for modifications to property. During the last month there have been many requests for repainting homes, deck repairs, and tree removals. It has been brought to the ACC’s attention there have been two (2) or three (3) projects done without permit; the ACC will be looking at these. When reporting ACC violations to the board the property owner name will be omitted, this will provide privacy to the owner. Ed Serra will continue to be the Committee Chair for the ACC. RECREATION: Stephanie Shumaker - The Recreation Chairperson(s) are responsible for the Easter Egg Hunt, Fishing Derby, Community Picnic and the Christmas Party. There are procedures for each of these events in the office. Mary Minnis will be happy to continue helping with the fishing derby. Stephanie would like to be an administrator to the Facebook page to post updates on the events.

PUBLIC AFFAIRS: This chairperson acts as a liaison with the community through attendance at the monthly Sheriff meetings. The chairperson then reports back to the board with anything that may be an interest to LakeLand Village. Rachel Scott will continue as Public Affairs Chair.

NOMINATING: Janet Wright explained the Nominating Committee. This is an “all board members” responsibility to seek out nominees for the board. Tonight we will be voting for Diane Wilcox to rejoin the board, taking over Keith Nelson’s term. Diane was nominated, seconded, and unanimously voted onto the board.

D. PRESIDENT’S REPORT: Janet Wright – will be selling her home and moving in August. The July meeting will be Jan’s last meeting.

E. NEW BUSINESS:

Check Signer – The Board of Trustee’s check signer for June 2014 through June 2015 will be: Teri Camus, Ed Serra, Mary Minnis, Diane Wilcox and Stephanie Shumaker.

Community Chairs - for June 2014 through June 2015 Architectural Control Committee – Ed Serra Security – Anne Beste Maintenance – Maureen Allen Public Affairs – Rachel Scott Lake Management – Rachel Scott Recreation – Stephanie Shumaker Hearings – All Board Members – to be determined as needed Nominations – All Board Members

Officer Nominations –for June 2014 through June 2015: Diane Wilcox, Mary Minnis and Teri Camus were nominated, seconded and unanimously voted in to the following Officer’s positions: President – Diane Wilcox Vice President – Mary Minnis Sec-Treasurer/Budget Com. – Teri Camus

F. OLD BUSINESS: Rules and Regulation Revision – Vote to adopt. We did an email vote already on the revisions. Motion to adopt the June 14th revision of the Rules and Regulation, seconded, and unanimously approved. The Rules and regulations will not be recorded.

A motion was made to adjourn the meeting, seconded, and unanimously approved. The meeting was adjourned at 6:30pm. The next Board Meeting will be Wednesday, July 23, 2014 at 5:30 pm.

Respectfully submitted,

Laurie Swetkovich