Minutes of Regular City Council Meeting

MINUTES OF REGULAR CITY COUNCIL MEETING 6:30 P.M. MYTON CITY HALL April 3, 2014

Council Present: Wayne Gingell, Larry Dye, Wendy Chase, Vickie Stanley, Dawnetta Haskins Absent: Mayor Present: Kathleen Cooper Recorder Present: Kalecia Fowler Visitors: See attached list.

Meeting was called to order at 6:36 P.M. Minutes from March 13, 2014 were approved as read. MOTION: VICKIE STANLEY MOTIONED TO APPROVE THE MARCH 13, 2014 MINUTES AS READ. WENDY CHASE SECONDED. DAWNETTA HASKINS VOTED AYE. WAYNE GINGELL VOTED AYE. LARRY DYE VOTED AYE.

AMMON BURGI – EAGLE SCOUT PROJECT PROPOSAL FOR BLOCK M2803 Mayor Cooper turned the time over to Ammon Burgi. Ammon Burgi stated he plans to rebuild the Escalante Monument on M2803, the triangular piece of property that we bought west of Ute Petroleum. Ammon Burgi presented his proposal to the City Council. Larry Dye suggested putting in the basic monument then let another eagle scout finish the project. Dawnetta Haskins suggested Ammon Burgi complete 1-8 on his list. MOTION: WAYNE GINGELL SUGGESTED MYTON CITY SUPPORT AMMON BURGI’S ESCALANTE MONUMENT EAGLE SCOUT PROJECT ON M2803. DAWNETTA HASKINS SECONDED. LARRY DYE VOTED AYE. WENDY CHASE VOTED AYE. VICKIE STANLEY VOTED AYE.

BRODY MONKS – EAGLE SCOUT PROJECT UPDATE Brody Monks stated the property northwest of the cemetery is zoned as agricultural and would be okay to put in a rodeo arena. If the city started charging for events, it would need to be rezoned to commercial. Brody Monks stated he is in the process of getting donations. His next step would be to start prepping the site. Mayor Cooper stated she would like Kalecia to contact Gary Hadden to let him know that Myton City will not be renewing the lease for the property.

DISCUSSION AND ACTION ON THE FORMATION OF A POLICE DEPARTMENT FOR MYTON CITY – WADE BUTTERFIELD Mayor Cooper stated she has met with Wade Butterfield, Duchesne County, Central Dispatch and Roosevelt City. Wade Butterfield reported on the status of all their meetings. The summary of those meetings was presented to the council and attached for the minutes. Council would like an email for the costs of a police department from Fountain Green and Fairview City. Council would like a work session scheduled for April 16, 2014 from 6:00 to 7:00 p.m. Council would like an initial start-up cost list presented to them at that meeting.

OPEN AND AMEND 2013-2014 BUDGET FOR THE FORMATION OF A POLICE DEPARTMENT Tabled until a complete department budget can be formed. CITY MAINTENANCE REPORT ON THE LAST MONTH’S ACTIVITIES RONNIE YOUNG MAINTENANCE Ronnie Young stated he has put in 3 meters and burned ditches. Ronnie Young reported that number 1 sewer lagoon appears to be full. Ronnie Young stated we should consider diverting the flow to the number 2 lagoon. Josh Bean presented a proposal to survey lagoon 1 to see if the lagoon is full. MOTION: WAYNE GINGELL MOTIONED TO HAVE EPIC ENGINEERING PERFORM A SURVEY ON LAGOON 1 FOR $7,246. LARRY DYE SECONDED. WENDY CHASE VOTED AYE. DAWNETTA HASKINS VOTED AYE. VICKIE STANLEY VOTED AYE. Ronnie Young stated he has received one bid for the sewer project on 350 North and Center Street. Council would like to see more bids before a decision is made. Ronnie reported that Morgan Paving quoted $83,875 to crack fill all the roads in town; Precision Asphalt quoted $73,710 and Utah Corrections quoted $28,485. MOTION: LARRY DYE MOTIONED TO HAVE UTAH CORRECTIONS CRACK FILL THE ROADS FOR THE ENTIRE TOWN FOR $28,485. VICKIE STANLEY SECONDED. WENDY CHASE VOTED AYE. DAWNETTA HASKINS VOTED AYE. WAYNE GINGELL VOTED AYE. FEE SCHEDULE REVISION TO ADD DEPOSITS FOR TABLES & CHAIRS – RESOLUTION 040314- 001 Larry Dye suggested a flat rental rate for these items rather than a refunded rate. Dawnetta Haskins suggested $10 per table and $1 per chair. MOTION: DAWNETTA HASKINS MOTIONED TO CHARGE $10 PER TABLE AND $1 PER CHAIR AS A RENTAL RATE FOR THE TABLES AND CHAIRS FROM THE LEGION HALL. LARRY DYE SECONDED. WAYNE GINGELL VOTED AYE. VICKIE STANLEY VOTED AYE. WENDY CHASE VOTED AYE. AARON DAVIS – FIRE DEPARTMENT Rob Williams is here tonight on behalf of Chief Aaron Davis. Chief Davis would like to improve response times by purchasing three Tom-Tom GPS units. Dawnetta Haskins stated they will not work in the oilfield. David Chase agreed it would be better to use a service rather than Tom-Tom’s. Mayor Cooper requested that the Fire Department get prices from National Locators and report back next month on the costs. 1. New Member Application for Review and Approval MOTION: VICKIE STANLEY MOTIONED TO APPROVE GARRETT DEJONG AS A VOLUNTEER FIREFIGHTER. WENDY CHASE SECONDED. LARRY DYE VOTED AYE. DAWNETTA HASKINS VOTED AYE. WAYNE GINGELL VOTED AYE. PLANNING COMMISSION APPOINTMENTS AND FORMAL RECOMMENDATIONS FROM PLANNING COMMISSION MEETING. Kalecia read the planning commission recommendations from their meeting. The first recommendation to the council would be to require 100 foot road frontage; a corner lot will require 200 foot road frontage with front doors facing the frontage street. The second recommendation is to require a $750 monetary bond for a percentage of completion on a landscaping plan that will be required when they apply for a building permit. This $750 bond will be refundable upon receiving a permanent occupancy permit. The third item would be to adopt Duchesne City’s manufactured housing definition to include a minimum of 1,050 square feet and a layout plan of the manufactured home. The fourth recommendation was to recommend appointing Brad Gingell to the planning and zoning board. MOTION: DAWNETTA HASKINS MOTIONED TO APPROVE THE RECOMMENDATION TO REQUIRE 100 FOOT OF ROAD FRONTAGE; A CORNER LOT WILL REQUIRE 200 FEET OF ROAD FRONTAGE WITH FRONT DOORS FACING THE FRONTAGE STREET. WENDY CHASE SECONDED. LARRY DYE VOTED AYE. WAYNE GINGELL VOTED AYE. VICKIE STANLEY VOTED AYE. MOTION: WENDY CHASE MOTIONED TO REQUIRE $750 MONETARY BOND FOR A PERCENTAGE OF COMPLETION ON A LANDSCAPING PLAN THAT WILL BE REQUIRED WHEN AN APPLICANT APPLIES FOR A BUILDING PERMIT. THE $750 BOND WILL BE REFUNDABLE UPON RECEIVING A PERMANENT OCCUPANCY PERMIT. WAYNE GINGELL SECONDED. LARRY DYE VOTED AYE. DAWNETTA HASKINS VOTED AYE. VICKIE STANLEY VOTED AYE. MOTION: VICKIE STANLEY MOTIONED TO ADOPT DUCHESNE CITY’S DEFINITION OF A MANUFACTURED HOME THAT INCLUDES A MINIMUM 1,050 SQUARE FEET OF LIVING SPACE WITH A LAYOUT PLAN OF THE MANUFACTURED HOME. WENDY CHASE SECONDED. LARRY DYE VOTED AYE. WAYNE GINGELL VOTED AYE. DAWNETTA HASKINS VOTED AYE. MOTION: WENDY CHASE MOTIONED TO ACCEPT THE RECOMMENDATION THAT BRAD GINGELL BE APPOINTED TO THE PLANNING AND ZONING BOARD. DAWNETTA HASKINS SECONDED. LARRY DYE VOTED AYE. WAYNE GINGELL VOTED AYE. VICKIE STANLEY VOTED AYE. EPIC ENGINEERING 1. Bid Results of Water Tank Project and Award Contract There were only two bidders for the project. Gerber Construction bid $744,388.80 and ProBuild Construction bid $822,705. These bids exceed Myton City’s PCIB loan amount. Council instructed Josh Bean from Epic Engineering to negotiate with Gerber Construction. MOTION: DAWNETTA HASKINS MOTIONED FOR JOSH BEAN AND EPIC ENGINEERING NEGOTIATE WITH GERBER CONSTRUCTION TO WORK WITH US ON THIS PROJECT, IF IT IS NOT FEASIBLE WE WILL REBID THE PROJECT. WENDY CHASE SECONDED. WAYNE GINGELL VOTED AYE. LARRY DYE VOTED AYE. VICKIE STANLEY VOTED AYE. 2. Culinary Water Master Plan Project Update and General Plan Consideration Discussion Tabled.

CLOSED EXECUTIVE SESSION ONGOING LITIGATION AND A STRATEGY SESSION TO DISCUSS THE PURCHASE, EXCHANGE, OR LEASE OF REAL PROPERTY, INCLUDING ANY FORM OF WATER RIGHT OR WATER SHARES.

MOTION: WAYNE GINGELL MOTIONED TO ENTER EXECUTIVE SESSION TO DISCUSS ONGOING LITIGATION AND A STRATEGY SESSION TO DISCUSS THE PURCHASE, EXCHANGE, OR LEASE OF REAL PROPERTY, INCLUDING ANY FORM OF WATER RIGHT OR WATER SHARES AT 9:30 P.M. DAWNETTA HASKINS SECONDED. WENDY CHASE VOTED AYE. VICKIE STANLEY VOTED AYE. LARRY DYE VOTED AYE.

MOTION: LARRY DYE MOTIONED TO EXIT EXECUTIVE SESSION AT 9:53 P.M. WENDY CHASE SECONDED. WAYNE GINGELL VOTED AYE. VICKIE STANLEY VOTED AYE. DAWNETTA HASKINS VOTED AYE.

No motions made while in executive session. MOTION: DAWNETTA HASKINS MOTIONED TO ALLOW EPIC ENGINEERING TO PROCEED WITH A WATER DEVELOPMENT PROJECT. WENDY CHASE SECONDED. LARRY DYE VOTED AYE. WAYNE GINGELL VOTED AYE. VICKIE STANLEY VOTED AYE.

ADJOURNMENT MOTION: WAYNE GINGELL MOTIONED TO ADJOURN AT 9:55 P.M. LARRY DYE SECONDED. DAWNETTA HASKINS VOTED AYE. WENDY CHASE VOTED AYE. VICKIE STANLEY VOTED AYE.