Commissioners Present: Blake Hildreth, Chair s1

THE ANSON COUNTY BOARD OF COMMISSIONERS convened for a “Special Meeting” on Wednesday, June 30, 2004 at 8:00 A.M. in Room 31 located in the Anson County Courthouse.

Commissioners present: Blake Hildreth, Chair Jarvis Woodburn, Vice Chair Neil Jones Steve Lear Ross Streater

Staff members present: Chris Wease, County Manager James Bennett, Assistant County Manager Bonnie M. Huntley, CMC, Clerk to the Board Rita James, Data Processing Shelley Maness, Interim Finance Officer

Chairman Hildreth called the Special Meeting to Order, welcoming those present. He extended a special welcome to Bobby Sikes.

Chairman Hildreth read the Special Meeting notice, asking if each Commissioner had received a copy. SPECIAL MEETING NOTICE The Chairman of the Anson County Board of Commissioners has scheduled a Special Meeting for the purpose of considering budget amendments for FY 2003-2004 and consideration of a resolution requesting the Department of Transportation to install traffic calming features at the intersection of North Carolina Highway 742 and Olive Branch and Wightman Church Roads. The meeting will be held at 8 am on Wednesday, June 20, 2004 at the Anson County Courthouse, Room 31 in Wadesboro, North Carolina. Chairman Hildreth asked if any member had a problem with the two subjects for discussion. No one voiced a problem.

Chairman Hildreth called on County Manager Wease to explain the budget amendments presented for consideration. County Manager Wease noted the first amendment provides a portion of the Progress Energy reimbursement in the savings program. County Manager Wease noted the project ran behind schedule, as it was to end in March and is just now being completed. County Manager Wease noted he had talked with them asking for help with a portion of the debt service and they agreed to the $15,000. County Manager Wease noted this will not fully fund the impact of the project but is a great help. County Manager Wease noted there were several reasons for the delay, one being problems with a pump and one being installation devises by a third party. Commissioner Jones asked for further explanation as the amounts shown totaled more than $15,000. County Manager Wease offered that they shifted money from 4160 to 4260 and they had excess money in a building line item they used to help defray the cost. County Manager Wease further explained that it does not come back to the general fund as water and wastewater share in the cost of the project. County Manager Wease noted the general fund would be overstated by $3,000. County Manager Wease explained that the next amendment for Sections 15 and 16 is the water fund portion of these changes with sections 17 and 18 being wastewater’s portion. Commissioner Jones asked if Progress Energy was giving us the money because the project ran behind schedule with County Manager Wease answering that it was late and they were not taking responsibility for that but they are saying that it was beyond our control and they want us to be satisfied. Vice Chair Woodburn asked the status of the project with County Manager Wease answering that we now should begin to realize the savings from the project. County Manager Wease offered that the next amendment for $11,126 helps cover a number of expenses with miscellaneous revenue that was over budget. County Manager Wease noted we are using this to cover overages in the line item for the old board of education building. County Manager Wease reported that we had hoped to sell that building but he understands from the County Attorney that the person presently holding the bid is considering withdrawing their bid. Commissioner Jones was of the opinion that a bid was a bid. County Manager Wease noted we have a bid deposit in the amount of $6,300 and the bidder is talking with the County Attorney to see if we would relinquish the deposit. Chairman Hildreth asked Board members to think about this as at some point the matter will come before the Board for consideration. Commissioner Jones asked the amount of the sale price with Mr. Bennett answering $63,000. County Manager Wease noted the next amendment in the amount of $11,530 is new revenue from the Department of Corrections that helps us off set expenses associated with housing some of their prisoners. County Manager Wease noted we ran over in food and medical and juvenile doc detention and this will offset the additional cost. County Manager Wease noted these cost were difficult to project, as once the prisoner walks in our jail they become the responsibility of the county. Commissioner Jones noted that he checked with the jail before the meeting and found our average jail population to be in the low 60’s with us feeding 84 breakfast this morning. Chairman Hildreth voiced that Sheriff Allen is just before implementing a program where we will get our jail food from the prison and it should prove to be a substantial saving. Commissioner Streater asked who was currently preparing the food with Mr. Bennett answering Brad who used to have the steak house. Mr. Bennett noted Sheriff Allen has terminated that contract and as of tomorrow, will be moving to Lanesboro Prison for preparation of the jail food. County Manager Wease noted that even after we send someone to pick up the food, it will still be cheaper than it is now as it will be around $6.00 a day for three meals. Commissioner Jones asked who would be going for the meals with County Manager Wease answering the Sheriff will send whomever he can find. Commissioner Jones felt that transportation of the meals should not be a public safety issue but rather a transportation issue and should be handled by ACTS. Commissioner Streater asked where Brad was cooking the meals with County Manager Wease not sure but thought perhaps Harvest Ministries. Vice Chair Woodburn asked if this money was coming from the Department of Corrections. County Manager Wease noted this was above and beyond what we budgeted as far as reimbursements for DOC. County Manager Wease noted we actually started out with about a $50,000 estimate and then mid year we increased that by $40,000 and this is another $11,000 which puts us just over $100,000 in reimbursements for housing DOC individuals. County Manager Wease noted the next amendment in the amount of $48,300 is adjusting fire district collections. County Manager Wease explained that we had $48,000 flow through this account, which is more than we had thought so we’ve adjusted this to make our budget match up with the actual revenue and expenditures. The last amendment is additional foster care at DSS and explained that the amendment was misplaced earlier in the year. Motion by Commissioner Jones, seconded by Commissioner Lear, to adopt the budget amendments as offered. Motion carried unanimously. AMENDMENT Anson County Budget Ordinance FY 2003/04 BE IT ORDAINED by the Anson County Board of Commissioners that the 2003/04 FY Ordinance be amended as follows; Section 1. Expenditures: Increase: 11-4260 $ 10,300 Decrease: 11-4160 3,000 Increase: 11-6110 2,066 Increase: 11-4265 1,789 Total Increase $ 11,155 Section 2. Revenues: Increase: 11-4110 $ 6,846 Increase: 11-4110 (Fund Bal Approp.) 4,309 Total Increase $ 11,155 Adopted this 30th of June, 2004.

AMENDMENT Anson County Budget Ordinance FY 2003/04 BE IT ORDAINED by the Anson County Board of Commissioners that the 2003/04 FY Budget Ordinance be amended as follows; Section 15. Expenditures: Increase: Administration $ 5,265 Total Increase: $ 5,265 Section 16. Revenues: Increase Other Miscellaneous Revenues $ 5,265 Total Increase $ 5,265 Adopted this 30th day of June, 2004.

AMENDMENT Anson County Budget Ordinance FY 2003/04 BE IT ORDAINED by the Anson County Board of Commissioners that the 2003/04 FY Budget Ordinance be amended as follows: Section 17. Expenditures: Increase: Administration $ 8,592 Total Increase $ 8,592 Section 18. Revenues: Increase: Other Miscellaneous Revenues $ 2,889 Increase: Fund Balance Appropriated $ 5,703 Total Increase $ 8,592 Adopted this 30th day of June, 2004.

AMENDMENT Anson County Budget Ordinance FY 2003/04 BE IT ORDAINED by the Anson County Board of Commissioners that the 2003/04 FY Budget Ordinance be amended as follows: Section 1. Expenditures: Increase: 11-4110 $ 11,126 Total Increase: $ 11,126 Section 2. Revenues: Increase: 11-4110 $ 11,126 Total Increase: $ 11,126

Adopted this 30th day of June, 2004.

AMENDMENT Anson County Budget Ordinance FY 2003/04 BE IT ORDAINED by the Anson County Board of Commissioners that the 2003/04 FY Budget Ordinance be amended as follows: Section 1. Expenditures: Increase: 11-4320 $ 11,530 Total Increase $ 11,530 Section 2. Revenues: Increase: 11-4320 $ 11,530 Total Increase $ 11,530 Adopted this 30th day of June, 2004

AMENDMENT Anson County Budget Ordinance FY 2003/04 BE IT ORDAINED by the Anson County Board of Commissioners that the 2003/04 FY Budget Ordinance be amended as follows: Section 19. Expenditures: Increase: Fire District Tax Fund $ 48,300 Total Increase $ 48,300 Section 20. Revenues: Increase: Ansonville Fire District $ 9,900 Increase: Burnsville Fire District $ 4,000 Increase: Wadesboro Fire District $ 11,700 Increase: Lanesboro Fire District $ 7,000 Increase: Lilesville Fire District $ 8,000 Increase: Morven Fire District $ 1,300 Increase: Gulledge Fire District $ 3,500 Increase: Miscellaneous $ 2,900 Total Increase: $ 48,300 Adopted this 30th day of June, 2004.

AMENDMENT Anson County Budget Ordinance FY 2003/04 BE IT ORDAINED by the Anson County Board of Commissioners that the 2003/04 FY Budget Ordinance be amended as follows: Section 1. Expenditures: Increase: 11-5310-5580 $ 6,195 Total Increase $ 6,195 Section 2. Revenues: Increase: 11-5310 $ 6,195 Total Increase: $ 6,195 Adopted this 30th day of June, 2004.

Chairman Hildreth stated that he asked that the next item be included in the meeting notice. Chairman Hildreth explained that coming into Burnsville on highway 742 from Oakboro is a pretty long road and you come over a hill and all of a sudden there is Burnsville. Chairman Hildreth noted that on the left is the fire department, a convenience center on the right along with the Burnsville Learning Center, a fast shop on the left and Burnsville Grocery in the fork of the road along with Tommy’s Tire Service. Chairman Hildreth noted about the only way out of Tommy’s is to back into the road. Chairman Hildreth explained that a couple of Sunday’s ago, a trailer truck came over the hill and hit a car pulling into the highway. Chairman Hildreth said the truck was carrying textile fibers and after hitting the car, stopped very close to the gas pumps of the Burnsville Grocery. Chairman Hildreth stated that the citizens have asked for some sort of traffic calming measures in this area. Chairman Hildreth has talked with our local representative on the State Highway Commission, Larry Helms, and Mr. Helms agreed that this was something that should be pursued and asked the Board put together a Resolution and send the request to the Department of Transportation. Chairman Hildreth noted that Mr. Helms suggested we fax copies of the resolution to Benton Payne, Scott Cole and others. Motion by Commissioner Lear, seconded by Commissioner Streater, to approve the Resolution as presented. Commissioner Jones asked if anyone from the public was here that would like to comment on the situation. Mr. Bobby Sikes stated he would like to see this done and added that he would also like to see something done at the Sugartown crossroads. Mr. Sikes noted it was not as congested but has lots of accidents. Chairman Hildreth offered that there were actually more accidents at Sugartown than Burnsville. Mr. Sikes offered that one reason for accidents at Sugartown is the fact that people are not paying attention while in Burnsville it is hard to see both ways. Chairman Hildreth stated he did not have a problem with including the Sugartown crossroads in this Resolution. Chairman Hildreth stated that technically this was Commissioner Sims’ area but feels he would have no objection. At this time, Commissioner Jones offered a substitute motion to include “and the intersection of Highway 742 and the Ansonville Polkton road and that the Chairman have the authority to sign the amended Resolution”. Commissioner Lear offered a second to the substitute motion. Motion carried unanimously. Resolution Supporting Traffic Calming Measures on NC Highway 742 WHEREAS North Carolina Highway 742 traverses Anson County and dissects several communities including the community of Burnsville and Sugartown; an WHEREAS the transient highway traffic is not always aware of and alert to the local community traffic; and WHEREAS a community recreational center, a fire department, residences, churches and a few small community stores are located on this highway in these communities of Anson County; and WHEREAS several accidents have occurred on NC Highway 742 in Burnsville and at its intersection with Olive Branch Road and Wrightman Church Road; and WHEREAS several accidents have occurred on NC Highway 742 at its intersection with Ansonville Polkton Road; and WHEREAS traffic calming measures have proven effective in alerting the traveling public to small community intersections; NOW THEREFORE BE IT RESOLVED that the Anson County Board of Commissioners respectfully request that the North Carolina Department of Transportation consider the installation of appropriate traffic calming measures on NC Highway 742 in the Burnsville Community (Olive Branch Road SR 1456 and Wrightman Church Road SR 1610) and in the Sugartown Community (at the intersection of NC 742 and Ansonville Polkton Road SR 1418) including the installation of a blinking caution light and warning signs.

Commissioner Streater asked when the public hearing on the road paving issue would be held with Chairman Hildreth noting it was up to the Board to decide the date. Chairman Hildreth reminded Board members that it would be a public hearing to review the priority list submitted by the Department of Transportation on paving roads in the county and giving consideration to Galilee Church Road as well as all roads on the list. Vice Chair Woodburn was of the opinion it had been scheduled. Commissioner Lear suggested holding the public hearing at the August meeting to which all agreed.

Commissioner Lear asked County Manager Wease when the Board would know the actual ending fund balance. County Manager Wease noted it would probably be October. Commissioner Lear asked if he would have a pretty accurate projection at any time before then with County Manager Wease noting he might be able to make an educated guess sometime in July. Commissioner Lear asked County Manager Wease to provide this information to the Board at the July meeting.

Motion by Commissioner Jones, seconded by Commissioner Streater, to adjourn. Motion carried unanimously.

Respectfully submitted:

Bonnie M. Huntley, CMC Clerk to the Board

Meeting time: 35 minutes.