Connecticut Library Association (CLA)

Connecticut Library Association (CLA) Connecticut Library Consortium (CLC) A Partnership

Background:  CLA, an all-volunteer organization, has a contract with CLC to use CLC’s office, staff and infrastructure to help run CLA.  CLC is responsible for providing physical address to send mail, store CLA files and other materials.  CLC staff answers incoming calls and emails on behalf of CLA and receives/distributes CLC mail. CLA uses CLC’s fax machine and copy machine.  CLC’s Coordinator, Office & Finances handles all of CLA’s finances; which includes making sure the Star Chapter invoices are properly imported/handled and accounted for in QuickBooks (CLA’s accounting software), balancing the books, running reports, coordinating and assisting the CLA auditor, cutting checks, paying bills etc.  CLC staff assist with CLA’s annual conference registration and conference support.  CLC’s ED, Jennifer Keohane, works closely with Jennifer Datum on Star Chapter issues, website and advocacy pages and to train incoming CLA board members. In addition, she helps identify organizational issues and brings them to the CLA Executive Committee.

Please help us help you better!

Events:  Please make sure to let us know about your event as soon as you know it is happening. We want to provide the best customer service and if we get calls and emails about an event we need to know the details and to whom we should direct any questions we cannot answer.  Please do not delete, cancel or void invoices on your own. Instead let Lisa Mann know that and order, membership or event registration needs to be canceled or voided.  Please let us know if you will accept walk-in registrations the day of your event and if you need CLC staff to be on hand to handle payments the day of your event.  If you are going to take any payments at your event, please contact us so we can coordinate how you will collect & deliver the payments to CLC and who will be creating the invoices and applying payments.  Before you run the final registration list with payments; give Lisa a call or email. She can make sure to check for any last minute payments and can keep you up to date on who has sent in payments.  Please look over the list of registrants and make sure you are prepared to remind any folks that haven’t paid that they need to bring payment the day of the event. It is the event coordinator or section chair’s responsibility to collect unpaid registrations.  Submission of bills for payment: please use the forms that are on the website. The normal process is you submit to the CLA president & Treasurer first. Lisa cannot pay any bills or cut checks without both their signatures. Usually, the forms are signed and given to Lisa at the monthly board meeting and checks are cut within a week. If you need Connecticut Library Association (CLA) Connecticut Library Consortium (CLC) A Partnership expedited payment, please call us and we will try to get a bill paid or check cut more quickly for you.  Star Chapter has features that allow you to run nametags, print registration lists and send emails to registrants. If you need help with these features, contact Jennifer Datum or Jennifer Keohane.  Reports: Lisa can run detailed reports on the expenses and income from your event so you can compare it to your budget or to help you plan for next year’s budget. Just ask!

Misc.:  Logos & Stationary- CLC has the master electronic versions of CLA logos & files. In addition, we have in storage some letterhead, envelopes etc.  Historical files/background on events, committees etc.: Yup! We have this. Jerry Seagrave is CLA’s archivist and we work closely with him on storing and archiving files. If you have questions like: who printed the CLA conference program in 2008 or how much did we pay for XYZ, we can probably find it. Don’t reinvent the Wheel!  If you have things that would be helpful to keep on file as background on a project, event or committee, please send them to us.

Who you going to call?

Lisa Mann, CLC Coordinator Office & Finances [email protected] 860.344.8777x101

Jennifer Keohane, CLC Exec. Director [email protected] 860.344.8777x103

Jennifer Datum, CLA Editor & Star Chapter support [email protected]