I.T.I. for Women, Tilak Nagar

GOVERNMENT OF NCT OF DELHI

I.T.I. FOR WOMEN, TILAK NAGAR,

NEW DELHI-110018

BIDDING DOCUMENTS FOR CAPITAL ITEMS

Issued in favour of

M/S ______

______

GOVERNMENT OF NCT OF DELHI INDUSTRIAL TRAINING INSTITUTE FOR WOMEN, TILAK NAGAR, NEW DELHI-18 PH.-25995158, 25997035

NoF.2(2)/TNW/PUR/2014-15/ Dated:

Limited Tender Enquiry

Principal, I.T.I. Tilak Nagar, for Women invites Sealed Bids (Technical & Commercial) from reputed manufactures or their authorized dealers or reputed suppliers for purchase of Capital items for INDUSTRIAL TRAINING INSTITUTE FOR WOMEN, TILAK NAGAR, New Delhi-18 . Important dates related to this Tender enquiry are as below:-

S.No . Description Date Time Remarks 1 Pre-bid meeting for any 09/02/15 11 am clarification 2 Last date and time for Receipt of 17/02/15 11 am Bid 3 Time and date for opening of 17/02/15 11:30 am Technical Bids 4 Time and date for opening 17/02/15 2 pm Commercial Bids All Bids must be accompanied with the Bid Security of Rs.4000/- (Rs. Four thousand only) and must be dropped in the “Tender Box” placed at Reception. However Bidders registered with DGS&D/NSIC are exempted from submitting the Bid security only for those items for which they are registered with DGS&D/NSIC.

1. The complete Tender Document may be purchased from Cashier ITI Tilak Nagar for Women by the interested and eligible Tenderers on the submission of written application addressed to the Principal along with payment of tender fee Rs 200 (Non-refundable) for each tender document in cash or in the form of bank draft in favour of DDO, ITI for Women, Tilak Nagar during office hours 10:00hrs.to 15:00 on all working days either in person or by post (Postal Charges Rs.100/- extra non-refundable). 2. The complete Bid Document can also be downloaded from the websitewww.delhigovt.nic.in/tender. 3. In case Bid Document is downloaded from website, the Bidder has to submit a Fee in the form of Demand draft/ banker’s cheque of Rs.200 in the favour of DDO, ITI for Women , Tilak Nagar, while submitting the Bid. 4. Firms blacklisted by DTTE are not eligible for Bidding:

(RAJIVA MALIK) PRINCIPAL SECTION- I. INSTRUCTIONS TO BIDDERS

1. Eligibility for Bidders:- 1.1 The Bidder should be a reputed manufacturer, or their authorized dealer or reputed suppliers. If the supplier is a “Manufacturer” it must furnish the details of its organization, stating no. of personnel employed, manufacturing facilities, after sales service facilities and quality control systems. If the supplier is not a manufacturer he/she must furnish details of its organization, of personnel employed, link-ups for after sales service facilities, whether authorized dealer or not for items he/she is supplying. The bidder must clarify that how he will provide the after sales service for the items he/she is supplying during the warrantee/Guarantee period.

1.2 The bidder must furnish details of their customers, like name of customers with full address, phone, fax no., name of key contact person, order no, cost and date of supply during the last two years ending on 31/03/14 to whom they have supplied Capital items.

1.3 Bidder should not be under a declaration of ineligibility/Blacklisted for corrupt and fraudulent practices issued by any Government office /Directorate of Training & Technical Education, Delhi.

1.4 Bidder must be registered with department of Value added Tax, Govt. of Delhi for Local Sales Tax/VAT and should have Trader Identification Number (TIN).

1.5 Bidder must have PAN number.

1.6 The Bidder who intends to quote must have average financial Turnover of Rs. two Lakhs the last 3 financial years i.e.2011-12, 2012-13 & 2013-14.

1.7 The specification of items quoted should be as per specifications of the Bidding Documents. The Bidder should not mention best quality/Good quality/superior quality etc. But give make and Brand of items quoted.

1.8 Bidder must submit Bid security (EMD) in the form of Fixed Deposit Receipt/Demand Draft/Banker’s Cheque of a nationalized /scheduled Bank in the favour of D.D.O., I.T.I for Women,Tilak Nagar for Rs. 4000/- (Rs-Four thousand only).

1.9 The validity of the Bids shall be for 120 days after the date of Technical Bid Opening. A bid valid for a shorter period will be rejected as non-responsive.

1.10 Exemption from submitted Bid Security (EMD) – Firms registered with DGS&D/NSIC are exempted from submitted the EMD only for those items for which they are registered if they submit proof for its registration validity. 1.11 Bidder must agree to all Terms & Conditions of Bid Document. 2. PRE BID MEETING:-

A pre Bid Meeting will be held in the Room of HOO/PPL for providing clarification, if any, regarding this Tender on 09/02/14 at 11 a.m. Any prospective Tender can obtain any clarification in writing on this day only, after that no clarification regarding this tender will be issued.

3. Technical Specifications:-

The detailed Technical specifications, quantity required for items covered under each category are mentioned in Annexure-I.

4. Cost of Bidding:-

4.1 The Bidder shall bear all the costs associated with the preparation and submission of its Bid, and the “the Purchaser”, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the Bidding process.

4.2 The Bidder is expected to examine all instructions, forms, terms and conditions in the Bid documents. Failure to furnish all information required by the Bid documents or submission of a Bid not substantially responsive to the documents in every respect will be at the Bidder’s risk and may result in the rejection of its Bid.

5. Documents comprising the Bid:- 1= Technical Bid 5.1 Envelop-I of the Technical bid prepared by the bidder shall comprise of the following Documents in a BIGGER ENVELOPE: (i) A complete Bid form duly signed and stamped. (ii) Trader Identification Number (TIN). (iii) EMD in the form of Fixed Deposit Receipt/ Demand Draft of a scheduled Bank in the favour of DDO, ITI for Women, Tilak Nagar for Rs 4000/- (Rs. Four thousand only). (iv) In case the Bid Document is downloaded from Website, the Bidder has to submit a Fee in the form of demand draft/banker’s cheque of Rs.200 in the favor of DDO, ITI for Women, Tilak Nagar, while submitting the Bid. (v) Copy of Income Tax Return / Profit and loss A/C or Income and expenditure account /balance sheet of last 3 years i.e.2011-12,2012-13 & 2013-14 showing annual turnover of the dealer which should be Rs. two lakhs on an average for last 3 years is enclosed. (vi) Copy of PAN NO. of supplier/firm is enclosed. (vii) Copy of Registration certificate issued by department of VAT/ Sales tax department. (viii) Copy of VAT return for the last 3 years i.e.2011-12,2012-13 & 2013-14 showing annual turnover of the dealer duly stamped by Delhi VAT Department is enclosed.

(NOTE: Separate Smaller Envelope must be used for each category)

II- Commercial bid:- 5.2 ENVELOPE No.-II of the Commercial Bid prepared by the Bidder shall comprise of the following documents in a bigger envelope.

(i) A complete price detail in separate smaller envelope for each item of category quoted in technical bid.

6. Bid Validity:-

6.1 Bids shall remain valid for 120 days after the date of Commercial Bid opening. A Bid valid for a shorter period may be rejected as non-responsive.

7. Delivery Period:-

7.1 Four Weeks from the date of receipt of supply order. The same may be fixed suitably by the purchaser/HOO of the Institute keeping in view nature of the items to be procured and availability of material readily.

8. Forfeiture of Bid Security:-

8.1The Bid Security will be forfeited:-

(i) If a Bidder withdraws its Bid during the period of Bid validity.

9. Extension of validity of Bids:-

9.1 In exceptional circumstances, the purchaser may solicit the Bidder’s consent to an extension of the period of validity of 60 days. The request and the responses there to shall be made in writing. The validity of EMD provided shall also be suitably extended. A Bidder may refuse the request without forfeiting its Bid security. A bidder granting the request will not be permitted to modify its Bid.

10. Bid Rejection:-

The bid will be rejected under any one or more of the following cases: -

10.1 Non-production of original document for verification, if required.

10.2 Non-submission of requisite Bid Security (EMD).

10.3 Non submission of documents required as per para 5 of Bid documents.

10.4 Not meeting the Technical Specification.

10.5 If Bidder found indulging in malpractice of pooling of Bid.

10.6 If not found eligible as per requisite criteria. 10.7 If the column found blank and quoted rates are not as per criteria.

10.8 If the Technical Bid and /or Commercial bid is not signed and stamped.

11 Evaluation and Comparison of Tenders:-

The purchaser will evaluate and compare the total Tender Price for each item for Tenders, which have been determined to be substantially responsive as per the clause 1.

The purchaser’s price evaluation of a Tender will be as below:-

1. Unit Rate plus Excise duty, if any, plus 2. Sales Tax/VAT. 3. Total cost per unit.

12 Purchaser’s right to accept any Tender and to reject any or all Tenders:-

The purchaser reserves the right to accept or reject any Tender, and to annul the Tender process and reject all Tenders at any time Prior to award of contract, without thereby incurring any liability to the affected Tenderer or Tenderers of any obligation to inform the affected Tenderer or Tenderers of the grounds for the purchaser’s action.

13 Notification of contract and placement of supply order :-

13.1 Prior to the expiration of the period of Tender validity, the purchaser will notify the successful Tenderers in writing that its Tender has been accepted.

13.2 The notification of award will constitute the formation of the contract.

14 Signing of contract:-

Within 7 days, the successful Tenderer shall sign and date the contract and submit it to the purchaser.

15 Performance Security :-

15.1 Within 07 days of notification of the award, the successful Tenderer shall furnish the Performance Security in the form of Bank Guarantee/Demand Draft amounting to 5% of the contract value valid for 1year. 15.2 Failure of the successful Tenderer to furnish the Performance Security shall constitute sufficient grounds for the annulment of the award and forfeiture of the EMD.

16 Inspection:- 15.1The inspection of the Goods shall be carried out to check whether the Goods are in conformity with the technical specifications attached to the contract. 15.2The final inspection of the ordered goods shall be carried out by the Technical Expert Committee duly constituted by the Principal of the institute.

17 Penalty for late deliveries/ defaulters:- If the supplier fails to deliver any or all of the goods or to perform the services within four weeks period, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a liquidated damages, as detailed below: 17.1 The suitable amount as judged at the Institute level will be deducted from the E.M.D. 17.2 The supplier may be blacklisted from the further tenders of the Directorate.

18 Payment :-

The Supplier’s request for payment shall be made to the individual Principal in writing,accompanied by an invoice/Bill describing, as appropriate, the Goods delivered, rate and amount along with challan.

19 Termination for Default:-

The purchaser may, without prejudice to any other remedy for breach of contract, by written notice of default sent to the supplier, terminate the contract in whole or in part:

(a) If the supplier fails to execute the supply order by the date specified in the order or within any extension thereofgranted by the purchaser. (b) If the supplier fails to perform any other obligation(s) under the contract. (c) If the supplier, in the judgment of the purchaser has engaged in corrupt or fraudulent practices in executing the contract.

20 Resolution of disputes:- 21.1 The Purchaser and the supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the contract. 20.1 Any dispute is subject to the jurisdiction of Delhi courts only.

21 Special Instructions:-

Following Firms or any other firm operating from their location/ownership/ associates are Not Allowed to collect or participate in the tender document:-

1. M/s Impex Sales India 2. M/s Sachdeva Sales Corporation 3. M/s Sameer traders 4. M/s India Tools House 5. M/s Usha& Co.

ANNEXURE-II TENDER FORM

Date……………………….. Tender No…………………

To, The Principal ITI for Women, Tilak Nagar, New Delhi-18 . Sir/ Madam ,

Having examined the Tender Documents including addenda Nos. NIL, the receipt of which is hereby dulyacknowledged, we, the undersigned, offer to supply and deliver…………………… (Description of Goodsand Services) in conformity with the said Tender documents in accordance with the schedule of prices attached herewith and made part of this Tender.

We undertake, if our Tender as accepted, to deliver the goods in accordance with the delivery schedule specified in the schedule of requirements.

We agreed to all Terms and conditions of this Tender for a period of……………… (number) days after the date fixed for Tender opening and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

Until a formal contract is prepared and executed, this Tender, together with your written acceptance thereof and your notification of award, shall constitute a binding contract between us.

We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in India namely “Prevention of Corruption Act1988”.

Dated this……………….. day of……………….. 20…

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(Signature) (in the capacity of)

Duly authorized to sign Tender for and on behalf of ANNEXURE – III

EMD FORM

Whereas ______(hereinafter called “the Tenderer”) has submitted its Tender dated______for the services of ______(hereinafter called “the Tender”)______.

KNOW ALL MEN BY these presents that WE (Name of Bank) ______having our registered office at ______(Address of Bank) (hereinafter called “the bank”) are bound unto ______(hereinafter called “the Purchaser”) in the sum of ______for which payment well and truly to be made to the said Purchaser, the bank binds itself, its successors and assigns by these presents. Sealed with the Common Seal of the said Bank this ______day of ______201____ .

THE CONDITIONS OF this obligation are :-

1. If the Tenderer withdraws its Tender during the period of Tender validity specified by the Tenderer on the Tender Form; and 2. If the Tenderer, having been notified of the acceptance of its Tender by the Purchaser during the period of Tender validity: (a) Fails or refuses to execute the contract Form, if required

We undertake to pay to the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will note that amount claimed by it is due to it owing to the occurred condition or conditions.

This guarantee will remain in force upon and including forty five (45) days after the period of Tender validity, and any demand in respect thereof should reach the Bank not less than the above date.

(Signature of the Bank

CONTRACT FORM ANNEXURE – IV THIS AGREEMENT made the ______day of ______, 201 ______Between (Name of Purchaser & address) (hereinafter “the Purchaser”) of the one part and (Name of Supplier & Address) (hereinafter “the Supplier”) of the other part:

WHEREAS the purchaser is desirous that certain Goods and ancillary Services should be provided by the Supplier, viz, (Brief Description of Goods and Services) and has accepted a bid by the Supplier for the supply of those Goods and Services in the sum of (Contract Price in Words and Figures) (hereinafter “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to.

2. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz.: (a) The Bid Form and the Price Schedule submitted by the Bidder; (b) The Schedule of Requirements; (c) The Technical Specifications; (d) The General Conditions of Contract; (e) The Special Conditions of Contract; and (f) The Purchaser’s Notification of Award.

3. In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the Goods and Services and to remedy defects therein in conformity in all respects with the provisions of the Contract.

4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the Goods and Services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year first above written.

Signed, Sealed and Delivered by the Said______(For the Purchaser) In the presence of ______Signed, Sealed and Delivered by the Said______(For the Supplier) In the presence of ______ANNEXURE-I

CONSOLIDATED LIST OF CAPITAL ITEMS S.No. ITEM WITH SPECIFICATION Qty to be Unit Remarks purchase this year 1 Wi-Fi Router/24 Port Switch with 1 No. Wireless Connectivity option 2 Digital Web Cam (High 4 No. Resolution)Quantum/Logitech 3 DVD or Blu-Ray Writer (LG/Samsung) 2 No. 4 Cable crimping tool (D-Link) 1 No. 5 Standalone Hard Disk 500 GB or higher 4 No. (Western/Seagate) 6 Network Rack (D-Link/Netgear) 1 No. 7 Digital multimeters, 3.5 digit handheld 8 No. type (Logitech/D-Link) 8 Standard Screw Driver Set (Kaparia) 10 No. 9 USB Mini Dongle for Bluetooth device 6 No. connection (i-Ball/Intex) 10 Bluetooth headphone & mic set (i- 6 No. Ball/Logitech/Sony) 11 Lan Setup 1 No. 12 Ranging rod, 3mtr long matellic 15 No. 13 PEDICURE SET (A set of PVC held pusher, 8 No. cleaner, dirt remover, cuticle knife, black head remover, cuticle cutter, fine, curved sciccors, nail brus, nail file with brush, two plastic orange stick, foot grater, loofa with brush)

14 MAKE-UP BRUSH KIT (SABLE HAIR) 8 No. 15 WAX HEATER ( 220 W AC 50 Hz paited 6 No. metal body has a base place casted element. A stainless steel container is; plased i8n the husing that hold the wax and gets heated to the; desired temp., cibtriked bty a thernostate)

16 Ceramic Staightening Iron 3 No. 17 Curling Rods wiith attachment ( a holder 4 No. made of plastic should have a provision to be attached to three diffient diamete attachments that get heated on passing electric current)

Cutting sheet (should be made of fine 2 No. synthetic polyster yarn that does not soak liquids and should have a velcro to 18 tie around veriable neck sizes and should be broad enough to cover a client. 19 Refrigerator (240 ltr) 1 No. 20 Hot towel cabinet 1 No. 21 Steamer ( it is made of cost iron plate 1 No. holding HDFC water container that is fastened by a screw has heater with a pocket that holds th\e thermostate. A mettal chassas and an aluminium jecket and steam outlatarm surround the unit, The arms is m;ade of brass and sheet metal power coate and that also encapsulates a UV tube.)

SCISSORS (25 CM), WITH BRASS HANDLE 15 No. 22 23 PINKING SCISSORS (25CM) 4 No. 24 TAILOR SQUARE (PLASTIC) 14 No. 25 LEG SHAPER (PLASTIC) 17 No. 26 MEASURING TAPE (CROWN) 17 No. 27 SEAM RIPPER 17 No. SEWING MACHINE SINGLE NEEDLE LOCK 3 No. 28 STITCH (INDUSTRIAL MODEL USHA) 29 DISPLAY BOARD COVERED WITH GLASS 2 No. OR ACRYLIC SHEET (120 X 90) 30 DUMMY (LADIES) DIFFERENT SIZE(8 & 10 2 No. NO) 31 WALL CLOCK (TITAN) 2 No. 32 CALCULATOR DESK TYPE 1 No.