CEFPI SW Region 2009 Conference Planning

Sedona Arizona June 15-18, 2009

L’Auberge de Sedona & Amara Resort and Spa

Planning Update October 5, 2008

This update provides more clarity of our vision and objectives for the Sedona Conference. This summary builds on our discussions in Phoenix on September 5, 2008 and in San Diego September 29-October 3 2008. It is critical that the Local Arrangements Committee (LAC) engage in this discussion early in the planning process as we prepare the program and enter into contractual obligations for the resort reservations. The preliminary responsibilities of the LAC are outlined in our Handbook Version 1.0. If you do not have a copy we will email one and it will also be maintained on the conference website and other digital locations.

In our effort to become more conversant in the technology of millennial learners we will immigrate to the technology world through the use of all interactive communications technology including: Facebook (Christopher Grimes Planning), webcasts, podcasts and other technology innovations over the next nine months. Please get your passport and join us on our trip.

Local Arrangements Committee

The following CEFPI members have committed to participate in the Local Arrangements Committee or have expressed an interest in participating as the planning evolves. Bullets by your name identify you as part of the team now committed. I do not know all participants that have been linked by email and conference calls. I have established an email group with those that have expressed interest. That group will be edited as you provide feedback for addition or removal through this email address ([email protected]). My other contact is [email protected]. Due to the commitment of time involved in this process I will complete my work from my personal email and charges will be through Christopher Grimes Planning. Our work has begun.

Local Arrangements Committee Members

Committed:  Lisa Reagan-SW Region President-Conference Finance Coordinator o Planning & More [email protected] cell 480 390 0630  Christopher Grimes-SW Region President Elect-Conference Chairman o [email protected], [email protected] cell 530 867 2119  Lee Bauer-Conference Event Coordinator o Planning and More [email protected] 602 510 9973  Heidi Stinson- o Planning & More [email protected]  Paul Winslow-Arizona Chapter President Elect- o Orcutt Winslow [email protected] 602 257 1764  Caroline Lobo- o Orcutt-Winslow [email protected] 602 257 1764 Bill Heinicke-SW Region Past President Stafford King Weise [email protected] office 916 930 5900 cell 916 425 0267 Mark Davenport- SSPW Architects [email protected] 480 991 0800 Jeff Cook- Pinnacle One [email protected] Molly Smith- Think Smart [email protected] Rick Parks SW Region Communications Chairperson- DLR Group [email protected] Tom Rushin Paul Waters Deb Moore-SW Region Historian- School Planning & Management [email protected] H Schneider [email protected] ? [email protected]? ? [email protected] Shelley McCarthy Vanir [email protected] 619 233 0161 Dave Peterson [email protected] John Schmadeke Agua Fria… [email protected] Benjamin Gardner- Dekker/Perich/Sabatini- [email protected] 505 761 9700 Sanjay Kadu- Dekker/Perich/Sabatini [email protected] 505 761 9700 Conference Advisors Julie Barrett?

WWCOT Architects 949 357 7206

Sandy Kate?

Key Points Of Planning

Region Level Program Audience: Teachers, Superintendents, Board Members, Assist Supt/Director of Curriculum,

Facilities Directors, Architects, CM’s Charter Students/Charter Schools, Builders

Theme-Message-Mission

The Sedona Conference will follow the academy format in an agile learning environment. Our spaces will flow from indoor spaces to the inspiring Oak Creek environment seamlessly. We seek to define the meaning of education, learning environments and to provide clear and meaningful strategies to improve the places students learn. We strive to do no harm to students, do more with less funding and empower students to guide their learning experience through school and beyond. Students are active participants in their education but how often are students active participants in planning and designing where they will receive their formal education and how that education will be delivered?

Sitting on the banks of Oak Creek in Sedona, you see so much. The elevation change of the channel creates riffles and rapids. Ducks, insects and fish ply the creek while trees shade the water and track the movement of the sun at summers end. Songbirds sing. The natural topography creates an amphitheater to watch it all. This environment is free of cost but rich in experience. What can be learned and taught in this setting? This raw environment allows for exploration of the key planning considerations to be evaluated in the development of learning environments.

The learning environment can be anywhere, and with technology reach virtually around the globe and into outer space. The design of learning environments must draw decisions from the goals desired of the current learning community and also future for generations not yet born. Floors walls and ceilings create boundaries to the interaction of those within the learning environment with the larger world. With the introduction of technology, artificial light, air and the placement of walls we can enhance the basic structure. What can we do to create the best learning environment and is it feasible to deliver on that plan within the financial and philosophical constraints of the educational systems in place today.

How will these created spaces provide for the exploration of art, science, language, literature, social interaction and history? By adding a teacher and a student? By enhancing the built environment? By reaching out to the greater world?

As we join the millennial generation and those that follow we must provide meaningful learning environments. Environments that do no harm to those in the learning environment but provide them with a rigorous and relevant education. An environment where students are engaged and want to learn. What happens when a school building is constructed has a lasting influence on multiple generations of students. A teacher is an active participant in education. All teachers are not the same, and a single teacher changes how they teach throughout the day, week and school year. Teaching methods also change over the life of a building. The current pace of change in the educational system includes regulatory changes, funding changes and changes in learning styles. Change can be overwhelming to the educators attempting to respond to the needs of students.

How can a single classroom respond to the different learning styles of thousands of students? How can a building provide for changing seasons, eras, teaching and learning styles None of these questions has a simple answer. Many are correct. Each community must balance cost impacts when making design decisions. Unlimited budgets are rare. We can do more with less. We should not do less than what is best.

Through the analysis of case studies, building assessment and curriculum goals we will develop a step by step process to meet the needs of teachers, schools, school districts and the larger community in assessing need, planning steps for improvement, identification of the best practices and costs and benefits of each choice. Participants will leave with a renewed understanding of the needs of educators in providing the best learning environments from simple makeovers to complex modernization and new construction projects.

Product: Handbook-Series of Brochures

Pilot Projects/Academies Follow-up Projects SW Region Research Projects-Teaching Wall/Smart Classroom How To Book: Chapters (Or Individual Pamphlets) So You Want To Build A School/Classroom? Planning Process Educational Adequacy Educational Programming Masterplanning Visioning for the future Charette Process Lighting, Color, Environment Non Traditional Learning Envuronments:Walking & Outdoor Classrooms Political Issues Hindering High Performance Learning Environments More With Less Post Occupancy Transformation to the digital age Learning To Integrate ICT Resources: Technology Applications

Facebook Myspace You tube Podcasts Texting Wireless access Online learning-SDSU, GLEF, Webcams Potential Sites For Tours: Sedona High School Northern Arizona University ½ Hour Distance LEED bldgs. (Rich Bowen?) Orcutt Winslow Works In Progress DLR Project Boulder Creek HS Anthem AZ Proposed Charette Invitees Students-NAU, ASU, School team planning for 2010 School Building Week? Student Presentations-Arizona School For The Arts (Charter) Rural Schools Association Charter Schools Parents Teachers Students Local Business Preliminary Schedule The preliminary schedule will need attention for contracts to be executed in October/November on rooms at the facility. Conference Start Noon Sunday June 14 Redrock State Park Activity Mini Charette (?) Phase I & Site Assessment? Sunday University Tour? Vendors set-up in lodge (Monet) for Monday-tuesday Monday June 15, 2008 Opening Session Activity 1- 8:30 Frame The Question Matisse & Lawn 10:30 Project Small Group Work Site Assessment Creek Bank LoBerge<>Amara Charette Process with Site and facility assessment digital photos sketches integration into planning process using laptops and projection? Artists Cottage Monet Cezanne Board Room Sedona A & B 12:00 Lunch Amara Patio 1:00 Activity 2 3:00 Play-Siesta 6:00 Dinner L’Aberge Patio 7:30 Evening Activity 3 Tuesday June 16, 2008 8:30 Activity 4 12:00 Lunch 1:30 Activity 5 3:30 Wrap Up and final presentation 6:30 Evening Activity Grand Soire Awards Conference End Wed June 17 Breakfast closing sessions 12:00 Check-out Desired Participants More Educators! Utah School Administrators? Charter School Associations Define vision of education program before designing the box (Function Defines Form!) New School Environment-Creativity & Anti Social (Texting, iPod, social networks) Corporate Sponsorship Forbo Floors? Interface Carpet? Finelite Lighting? KI Furniture? SIS Furniture? Allerton Controls? Johnson Controls? Rollup Door People? Data Projector People? Wireless Network People? Lighting People? Heshong Mahone? George Lucas Educational Foundation (GLEF) Milton Chen? (For Teacher Attendance)? Green Schools Foundation? USGBC? Member Sponsors Stafford King Weise? DLR? Pinnacle One? Vanir? Orcutt Winslow? The Resort Karla Lewis Senior Sales Manager [email protected] 928-204-4355 FAX 928-204-4355 41 Units Orchard-56 L’Auberge-100 Amara 2 separate contracts for L’Auberge & Amara Fri-Sat must be two night booking. Conference check-in starts Sun noon. Site may have some construction underway (potential evaluation of impacts on site access etc component (hotel as facility assessment, charette example Orchard $139.75/room. $10 porterage. No Resort Fee. L’Auberge $25 resort fee, $10 porterage, $3 hospitality Double cottage $550/night Junior Suite at Lodge $245 Lodge $195/night-All King beds Creekhouse 4 rooms + registration. Cabins more creekside than garden side Amara $20 resort fee 12.737 % tax Overall cost will settle based on food room and other costs. No meeting room cost when food is included. Monet $reduced from $1700 to $1500/day with lawn Sedona A/B $400/day Matisse $1000/day Artist Cottage $0 Cezanne Board room $ South lawn will come if cottages are rented Wifi everywhere OK to set-up ballroom with vendors Sunday night. 9PM outside at Creekside quiet (neighbors across creek) Offsite Activities

Flagstaff with bus Sunday Tours Pink Jeeps Trolly Red Rocks State Park Chapel Helicopter Rides Spa/Massage Shopping