How to Find the File You Re Looking For

Welcome. This is the March 2006 revision of the OSAC-funded Emergency Procedures Handbook for American-sponsored Overseas Schools. There are a large number of small changes, plus one entire new chapter, Section 2, Chapter 14, on Pandemic Flu. This chapter includes a recommended rubric. We have also included, as appendices for this chapter, rubrics from several schools in different parts of the world.

What follows in this “read-me” document is the same as the file named: EPHS0FindingAFile.doc which is titled “how to find the file you’re looking for”.

The Central and Eastern European Schools Association (CEESA), which developed the Handbook, administers a supporting website at http://www.ceesa.org/ephlinks.html and has included links throughout the Handbook.

We hope you find this material useful.

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How to find the file you’re looking for

At the beginning of each file name, there is an alpha-numeric sequence to help you. Each of the main files begins with EPH, followed by an S (for “section”) followed by a number from 0 to 3, the Section of the Handbookl of which it is a part. (Section 0 is the title page, acknowledgements, etc., including this page. Section 1 is Communications; Section 2 is Specific Situations; Section 3 is Psychological Readiness.) For the documents in Section 2, there follows the letter C and a chapter number for the 13 chapters of Section 2. Then, if there are several files that make up a single chapter, there is a sequence letter. For example, S2C1C means the third file in Section 2, Chapter 1. Finally, there is a brief name to further help identify the file. At the very end, the anecdotes and “war stories” all begin with the letters “xtra.” Of course, any of these files you download and use for your own handbook can be renamed as well as rewritten. S0CoverPage Title Page of Handbook S0FindingaFile This Page S0Introduction Introduction to the Handbook S0MembersAndAck2006 Members of OSAC S0Resources Useful Websites S0TableofContents Table of Contents S1-1Title Title Page for Section 1: Communications S1-2BodyContent Communications S1-3Appendix Five Appendices – Parent Letters, etc. S1-4TreeDetails Phone Tree Details S1-5TreeChart An example of a Telephone Tree Chart

S20Title.doc Title Page/Chapter List for Section 2:Specific Situations

S2C1AdoesYourSchool Threat Assessment Checklist S2C1BbodyThreatAssessment Threat Assessment – Main Body of Chapter S2C1CAp1aThreatReport Sample Threat Report for Person Receiving Call S2C1DAp1bInquiry Referral/Inquiry Form In Case of Threat S2C1Ep1cParentLttrGuide Guidelines for Preparing Parent Letters S2C1FAp1dParentLtrSample Sample Crisis/Threat Parent Letter for Mailing S2C1GAp1eBackPackLetters Sample Back Pack Letters Home S2C1HAp1fTripWaiverForm School Permission Form and Medical Waiver S2C1IAp1gChildAbuseReport Child Abuse Report S2C1JAp1hStaffResourceList Staff Resource List

S2C2ABombDoesYourSchool Bomb Threat Chapter Intro Checklist S2C2BBombPlanBody Bomb Threat Plan – Main Body of Chapter S2C2CCrisisRespSupplies Crisis Response Supply Kit S2C2DBombChecklist Bomb Telephone Checklist For Person Receiving Call S2C2EBombParentLttr Sample Bomb Threat Parent Letter S2C2FBombResources Selected Bomb Threat Web and Print Resources

S2C3ACivildisorderchecklist Civil Disorder Chapter Intro Checklist S2C3BCivildisorderbody Chapter 3, Civil Disorder, Main Body of Chapter S2C3CCivildisorderappenix Threat and Response Matrix for Decision-Making

S2C4EntireText Chapter 4 – Disasters – Entire Text

S2C5EntireText Chapter 5 – Major Accident – Entire Text

S2C6Cchecklist Chem/Bio Intro Checklist S2C6BBody Chem/Bio Chapter – Main Body S2C6CAppendixA Toxic Threat Shelter-In-Place S2C6DAppendixB Mail Room Procedures – General Topics S2C6EAppendixC Sample Handout About Mail Room Procedures S2C6FAppendixD Sample Faculty Notice Regarding Mail Room Procedures S2C6GAppendixE Chem/Bio Threat Checklist For Person Receiving Call S2C6HResources Chem and Bio Web Resources

S2C7Entire Chapter 7 – Facilities Security – Entire Chapter

S2C8AChecklist Fire and Fire Alarms Introductory Checklist S2C8BBody Fire Alarms and Drills – Main Body of Chapter S2C8CAppendixA Sample Fire Drill Record S2C8DAppendixB Sample Fire Alarm Response Report Sheet S2C8EAppendixC Comprehensive Fire Response Safety Kit S2C8FAppendixD Parent Letter Guidelines S2C8GAppendixE Fire Drill/Alarm Web Resources

S2C9AChecklist School Closure Introductory Checklist S2C9BBody School Closure Chapter – Main Body

S2CT10Entire Chapter 10 – Safe Havens – Entire Chapter

S2CT11Entire Chapter 11 – Student/Staff Injury – Entire Chapter

S2CT12Entire Chapter 12 – Death/Suicide – Entire Chapter

S2CT13Entire Chapter 13 –Transportation Safety – Entire Chapter S2CT14FluComplete Chapter 14 Emerging Infectious Disease Full Chapter

S2CT14RubricASB Chapter 14 Rubric from AS Budapest

S2CT14RubricASIJ Chapter 14 Rubric from AS in Japan

S2CT14RubricISE Chapter 14 Rubric from Int’l School of Estonia

S2CT14RubricTAS Chapter 14 Rubric from Taiwan American School

S3Entire Section 3 – Psychological Readiness – Entire Section xtra1 thru xtra8 “War Stories”