Economic Development Authority of Patrick County Meeting of March 14, 2013
Present: Glen Roycroft, Chair; Terry Dalton, Secretary; Bill Clark, Brenda Roberson, Clayton Kendrick, and Dale Puckett
Also Present: Tom Rose, Economic Development Director and Debbie Miller, Administrative Assistant
Absent: Ron Haley, Danny Foley ______
A meeting of the Economic Development Authority of Patrick County was held on Thursday, March 14, 2013 at 7:00 PM in the second floor conference room of the Patrick County Veteran’s Memorial Building.
Mr. Roycroft called the meeting to order. The agenda was presented for approval. On motion by Mr. Clark, seconded by Mr. Kendrick and carried, the authority approved the agenda.
Voting Aye: Glen Roycroft, Chair; Dale Puckett, Vice Chair; Terry Dalton, Secretary; Bill Clark, and Clayton Kendrick Voting Nay: N/A Abstaining: N/A
The minutes of the January 10, 2013 meeting were presented for approval. On motion by Mr. Dalton, seconded by Mr. Kendrick and carried, the authority approved the minutes.
Voting Aye: Glen Roycroft, Chair; Dale Puckett, Vice Chair; Terry Dalton, Secretary; Bill Clark, Brenda Roberson, Clayton Kendrick Voting Nay: N/A Abstaining: Dale Puckett
During review of the minutes, Ms. Brenda Roberson arrived to the meeting.
FINANCE REPORT (BILLS):
Mr. Rose presented the EDA finance report. (Finance report is available). On motion by Mr. Puckett, seconded by Mr. Dalton and carried, the authority approved the Financial Report.
Voting Aye: Glen Roycroft, Chair; Dale Puckett, Vice Chair; Terry Dalton, Secretary; Bill Clark, Brenda Roberson, Clayton Kendrick Voting Nay: N/A Abstaining: N/A
Mr. Rose stated that all notes have been paid off with the exception of one with a remaining balance of $102,272.00. It was requested that Mr. Rose determine the exact type of loan, i.e. line of credit, before any decision is made to pay it off.
PUBLIC COMMENT PERIOD
No one spoke during public comment period.
OFFICE UPDATES
USDA – Phase II Water
Mr. Rose reported that the contract for the Phase II - East End Water project was awarded to Ramey, Inc. We are waiting for word from Art, so a pre-construction meeting can be scheduled.
West End Waste Water
Mr. Rose reported that the construction on the West End Waste Water project was proceeding on schedule. The first pay-down has already been submitted for the work completed to date. We should receive the full $400,000.00 back from the TIC funds and anticipate being able to apply the funds to another project. Since we are looking into a natural gas pipeline, they were agreeable to the reimbursement. We should have the funds within the next 2 weeks.
OTHER BUSINESS
Mr. Rose stated that the Adult Ed Center and the Work Force Investment Board has a serious issue with their computer system. It is currently located in the basement of the building which has no insulation. These conditions have caused constant failures. He requested the authority help relocate and renovate the space at a cost of approximately $8,900.00. He stated the renovations would be an investment towards the development of workforce in the community. The authority inquired if the Board of Directors would split the cost of this project. It was decided to wait for any decision, pending the response from the Board of Supervisors regarding this inquiry.
Due to a change in the application process for TIC funds, a resolution is required on behalf of the Authority. On motion by Mr. Puckett, and seconded by Brenda Roberson, and carried unanimously; it was directed that a resolution be drawn authorizing Tom Rose, Denise Stirewalt and Wilma Pendleton to do business relating to the Tobacco Commission on behalf of the Authority Voting Aye: Glen Roycroft, Chair; Dale Puckett, Vice Chair; Terry Dalton, Secretary; Bill Clark, Brenda Roberson, and Clayton Kendrick Voting Nay: N/A Abstaining: N/A OLD BUSINESS
Natural Gas Pipeline
Mr. Rose stated there is an opportunity to truck natural gas into the county to provide gas to the County, specifically HanesBrands and Narrowflex. He stated that the savings of natural gas versus heating oil is substantial and the ability to provide this service to businesses in the county, prior to the completion of a pipeline, would be very beneficial. There would be no additional cost or obligation for infrastructure to the Authority for this service. At the same time, we will proceed with plans to build a natural gas pipeline from the industrial park to Commerce Street. Mr. Rose stated he is waiting on a feasibility study to determine the exact cost of the pipeline. He also stated that even when the pipeline is completed, the company trucking the gas would not sustain significant losses, as they would still provide natural gas to HanesBrands. This would help prevent the necessity of building a 14 mile pipeline to HanesBrands in Woolwine.
EXECUTIVE SESSION
On motion by Mr. Dalton, and seconded by Ms. Roberson, and carried unanimously; the meeting was called into Executive Session under the appropriate codes of Virginia to discuss legal matters [Section 2.2-3711(A) (7),]; [1950 Code of Virginia, as amended and real estate Section 2.2-3711(A) (3), 1950 Code of Virginia, as amended.
Voting Aye: Glen Roycroft, Chair; Dale Puckett, Vice Chair; Terry Dalton, Secretary; Bill Clark, Brenda Roberson, and Clayton Kendrick Voting Nay: N/A Abstaining: N/A
RECONVENE
On motion by Mr. Dalton, and seconded by Mr. Clark, and carried unanimously; the meeting reconvened by the appropriate codes. A roll call vote was taken with unanimous vote that only the items listed above were discussed during Executive Session.
Voting Aye: Glen Roycroft, Chair; Dale Puckett, Vice Chair; Terry Dalton, Secretary; Bill Clark, Brenda Roberson, and Clayton Kendrick Voting Nay: N/A Abstaining: N/A On motion by Mr. Clark, seconded by Ms. Roberson, and carried, the authority approved the sale of 4.8 acres to the Town of Stuart for the Stuart Fire Department at $8,000/acre, totaling $38,400.00.
Voting Aye: Glen Roycroft, Chair; Dale Puckett, Vice Chair; Bill Clark, Brenda Roberson, and Clayton Kendrick Voting Nay: N/A Abstaining: Terry Dalton, Secretary
ADJOURNMENT
Being no further business to discuss, on motion by Mr. Kendrick, seconded by Mr. Clark, and carried unanimously; the meeting was adjourned.
Voting Aye: Glen Roycroft, Chair; Dale Puckett, Vice Chair; Terry Dalton, Secretary; Bill Clark, Brenda Roberson, and Clayton Kendrick Voting Nay: N/A Abstaining: N/A
______Chairman Date
NEXT MEETING: April 11, 2013