MAHARASHTRA STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED
(AURANGABAD ZONE, AURANGABAD)
TENDER No. CE/AZ/T- 23/2007-08
TENDER FORM
FOR
MAINTENANCE, REPAIRS & REPLACEMENT OF DISTRIBUTION TRANSFORMER INCLUDING, DISMANTLING, TRANSPORTATION, ERECTION, TESTING & COMMISSIONING IN THE JURISDICTION OF JALNA DIVISION I UNDER JALNA CIRCLE UNDER AURANGABAD ZONE
ON ANNUAL MAINTENANCE CONTRACT BASIS.
Office of Chief Engineer Aurangabad Zone, M.S.E. Distribution Co. Ltd. Vidyut Bhavan, Dr. Ambedkar Road, Aurangabad – 431001 Phone No: 0240-2331467, 2331567 Fax No: 0240- 2331056 Email : [email protected]
Cost of Tender Form Rs. 1000/- Per copy (Non-Refundable) + 4% VAT Extra
All pages of the Tender Papers are required to be signed by the Bidders. Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
Tender Notice Sealed & superscribed Tenders are invited by the undersigned for maintenance, repairs & replacement of Distribution Transformers.
Tender No. Particulars Estimated Cost EMD CE/AZ/T-23/2007-08 Rs.214.54 Lakhs Rs. 2.15 Lakhs Maintenance, repairs & replacement of Distribution Transformer including dismantling, transportation, erection, testing and Commissioning in the jurisdiction of JALNA DIVISION I under JALNA CIRCLE on Annual Maintenance Contract (AMC) basis.
TERMS AND CONDTIONS:
1) Tender documents can be obtained from the office of the Chief Engineer M.S.E.D.C.L, Vidyut Bhavan, Dr. Ambedkar Road, Aurangabad – 431 001 on non-refundable payment of Rs. 1000/-+ 4% VAT in cash or D.D. payable to Superintending Engineer (O&M), Rural Circle, MSEDCL, Aurangabad on working days from date 04.12.2007 to 14.12.2007 upto 11.00 to 14.00 hrs.
2) EMD should be submitted by Cash / D.D. or in the form of Bank Guarantee from nationalised / Schedule bank in favour of Superintending Engineer (O&M), Rural Circle, MSEDCL payable at Aurangabad.
3) Sealed tenders duly super scribed with tender Number, details of particulars & details of payment of EMD on the envelope will be accepted on 10.01.2008 upto 13.00 hrs & will be opened at 15.00 hrs on the same day if possible, in the presence of the representatives of the bidders.
4) Incomplete tenders will not be accepted.
5) MSEDCL will not send the blank tenders nor will accept the filled tenders by post or courier. Tender document will also be available on MSEDCL’s website: www.mahadiscom.in. While submitting the tender, please attach the tender form fee Rs. 1000/- + 4 % VAT by way of Demand Draft in favour of Superintending Engineer (O&M), Rural Circle, MSEDCL payable at Aurangabad.
6) The undersigned reserves the right to accept or reject any or all the tenders without giving any reason. Chief Engineer, MSEDCL, Aurangabad Zone, Aurangabad
MAHARASHTRA STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED, AURANGABAD
Maharashtra State Electricity Distribution Company Ltd. - 1 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
TENDER DETAILS
TENDER NO. : CE/AZ/T- 23/2007-08 NAME OF WORK : Tender for maintenance, repairs & replacement of Distribution Transformers (T/F) including, Dismantling, transportation, erection, testing, loading & unloading & commissioning in the jurisdiction of JALNA DIVISION I under JALNA CIRCLE on Annual Maintenance Contract basis.
ESTIMATED COST : Rs. 214.54 LAKHS.
E.M.D. to be paid : Rs. 2.15 Lakhs/-
SALE OF TENDER : From Dt. 04.12.2007 to Dt.14.12.2007
PRE-BID MEETING : 28-12-2007 at 15.00 Hrs
DATE OF SUBMISSION OF : 10.01.2008 up to 13.00 hrs. TENDER
DATE, TIME AND VENUE OF BID : On Dt. 10.01.2008, 15.00 hrs at the office of OPEINING Chief Engineer, MSEDCL, Aurangabad Zone.
TENDER ISSUED TO : M/s. ______
PRICE of tender Rs. 1000/- per Copy + 4% VAT Extra (Non Refundable) paid vide
M. R. No. & Date :
SIGNATURE OF THE OFFICER ISSUING THE TENDER D.A./A.O. :
E.M.D. :
TENDER IS TO BE SUBMITTED TO: The Chief Engineer, Aurangabad Zone, M.S.E. Distribution Company Ltd. Vidyut Bhavan, Dr. Ambedkar Road, Aurangabad – 431 001
E-mail Address: - [email protected]
Maharashtra State Electricity Distribution Company Ltd. - 2 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
MAHARASHTRA STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED TENDER No: CE/AZ/T- 23/2007-08
INDEX / TABLE OF CLAUSES
Methodology of Estimation______5
A. General Terms And Conditions 1. Scope of Bid______6 2. Terms and Conditions related to Performance / Scope of work______6 3. Instructions to Bidders & Tender Conditions______10 4. Eligible Bidders______13 5. Qualification of the Bidder______13 6. Cost of Tender______15 7. Tenders Not Transferable______15
B. TENDER DOCUMENTS
8. Content of Tender Documents______16 9. Clarification of Tender Documents______16 10. Amendment of Tender Document______16
C. PREPARATION OF BIDS
11. Language for Tendering/Contracting______17 12. Preparation of Tender document______17 13. Documents Comprising the Bid______17 14. Price Bid______18 15. Expression of Currency______18 16. Offer Validity______18 17. Bid Form and Price Schedules______18 18. Bid Prices______18 19. Alternative Bids by Bidders______19 20. Format and Signing of Bid______19
D. SUBMISSION OF BIDS
21. Sealing and Marking of Bids______20 22. Deadline for Submission of Bids______20 23. Omissions or Discrepancies______21 24. Submission of Wrong Information______21 25. Late Bids______21
E. OPENING AND EVALUATION OF TECHNICAL BIDS
Maharashtra State Electricity Distribution Company Ltd. - 3 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
26. Opening of Technical Bids______22 27. Preliminary Examination of Technical Bid______22 28. Evaluation and Comparison of Technical Bid______22 29. Invitation to Attend Opening of Price Bids______22
F. OPENING AND EVALUATION OF COMMERCIAL BIDS
30. Opening of Price Bids______23 31. Clarification of Price Bids______23 32. Preliminary Examination of Price Bids and Determination of Responsiveness___23 33. Correction of Errors______23 34. Evaluation and Comparison of Price Bids______24
G. AWARD OF CONTRACT
35. Award______25 36. Employer’s Right to Accept any Bid and to Reject any or all Bids______25 37. Notification of Award______25 38. Signing of Contract Agreement______25 39. Term of the Contract:______25 40. Security Deposit______26 41. Additional Security Deposit______26 42. Corrupt or Fraudulent Practices______26
ANNEXURE – I : Detailed Scope of Work ______28 ANNEXURE – II : Technical Details ______31 ANNEXURE – III : List of Urban and Rural Areas ______32 ANNEXURE – IV : Format for Price Bid ______33 ANNEXURE – V : Service Agreement ______34 ANNEXURE – VI : Joint Venture Agreement ______36 ANNEXURE – VII : Indemnity Bond______39 ANNEXURE – VIII : Bank Guarantee for Bid Security ______40 ANNEXURE – IX : Bank Guarantee for Performance Security ______42 ANNEXURE – X : EMD (Bank Guarantee / DD / Cash) ______44 ANNEXURE – XI : Format for Intimation of Transformer Failure to the Bidder______46 ANNEXURE – XII :Methodology of estimation ______47
Maharashtra State Electricity Distribution Company Ltd. - 4 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
METHODOLOGY OF ESTIMATION
COST ESTIMATION SHEET
(Enclosed Separately)
* Bidders shall note that the rate of failure of distribution transformers in the previous 3 years in JALNA DIVISION I is enclosed in Annexure II. However, for the purpose of cost estimation it is assumed that due to preventive maintenance the rate of failure will be 5% in the 1st year and 3% in the 2nd year.
Maharashtra State Electricity Distribution Company Ltd. - 5 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
A. GENERAL TERMS AND CONDITIONS
Scope of Bid
1.1. The Maharashtra State Electricity Distribution Company Ltd. (MSEDCL), represented by the Chief Engineer of the Aurangabad Zone (hereinafter referred to as "the Employer"), wishes to receive bids for maintenance, repairs & replacement of Distribution Transformers (T/Fs) including, dismantling, transportation, erection, Testing, Loading & unloading and commissioning on Annual Maintenance Contract (AMC) basis for 2 years.
1.2. The Works are to be carried out at various sites in the area/jurisdiction of JALNA DIVISION I under Jalna Circle, Aurangabad Zone.
1.3. The detailed scope of work to be undertaken by the bidder is outlined at ANNEXURE I.
1.4. Initially about 50 Nos. of 11kV failed Distribution Transformers of various capacities will be handed over to the bidder. The same should be repaired and used for the purpose of replacement by the bidder. After the expiry of AMC period, the same quantity should be handed over back to MSEDCL in proper & working condition. Bidder should load the cost of repairs of these transformers in his offer.
Initially handed over 50 transformers shall be repaired within one (1) month & shall be kept ready for use at 4 different locations in division as directed by Executive Engineer.
Good repairable transformers only shall be handed over to successful bidder by Executive Engineer for repair. Transformers beyond repair shall not be given to bidder.
1.5. The details regarding the quantum of the existing T/F’s in the area along with their type and the data with regards to the failure rate in the past three years are provided at Annexure II. However, for the purpose of estimation, failure rate of 5% for the 1st year and 3% for 2nd year is considered.
1.6. The bidder would be responsible to maintain the newly added T/F’s in the area, if any, in addition to the existing transformers as outlined in Annexure II. It is estimated that apart from the existing T/Fs, approximately 5% additional T/Fs may be added across different capacities during the term of the contract and it shall also be covered under the AMC.
Terms and Conditions related to Performance / Scope of work
1.7. After awarding the contract for Annual Maintenance of distribution transformers, joint survey shall be carried out for petty repairs of the distribution transformers in service and they shall be repaired by the bidder as per survey report, the payment for which will be made at the rate quoted by the bidder.
1.8. The bidder is expected to adhere to the time frames prescribed in the Standards of Performance Regulations 2005 issued by the Maharashtra Electricity Regulatory Commission (MERC). Accordingly, in case of T/F failure, the same should be replaced
Maharashtra State Electricity Distribution Company Ltd. - 6 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
within a time frame of 24 Hrs. in Urban areas & within a time frame of 48 Hrs. in Rural area from the time of intimation to the bidder during the contract period failing which a penalty shall be levied / charged to the bidder. The penalty charged/levied shall be as prescribed by the MERC in the aforesaid mentioned regulations. The list of the Urban and Rural areas in the Division is as enclosed at Annexure III.
1.9. The bidder shall be notified by the employer about the failure of the transformers by telephone followed by a written intimation by mail or by fax (hereinafter the term "fax" is deemed to include electronic transmission such as email at the bidder’s address mentioned in the Service Agreement. The format for intimation shall be as enclosed at ANNEXURE XI. Non receipt of failure information will not be an excuse to meet Standard of Performance (SoP) of MERC.
1.10. Transformer oil
Fresh oil shall be used by the successful bidder and it should confirm to the IS Specification.
1.11. Engagement of Personnel by the Bidder
It is mandatory for the bidder to engage qualified and experienced staff in sufficient numbers with necessary licenses like electrical contractor’s license, supervisor’s license, etc. to carry out the said scope of work. The employer can initiate action in the form of penalty or termination of the contract against the bidder, in case, it is noticed that the bidder does not have the necessary personnel to carry out the said scope of work.
The bidder is expected to adhere to Minimum Wage Act & shall pay minimum wages to the labour / employee engaged for the Annual Maintenance Contract work as per the time to time issued circulars / wages declared by the labour department of Government of Maharashtra.
1.12. Maintenance / Repairs of T/F
Any additional T/F’s added during the contract period should also be maintained/ repaired & replaced in addition to the existing T/F listed in Annexure I. The new transformers which are under the manufacturers guarantee shall not be repaired by the bidder. However, such transformers shall be lifted and transported by the bidder to the divisional stores immediately on receiving the intimation from the employer. The repair work generally involves replacement / re-insulation of HV / LV coils, replacement of gaskets and other damaged / worn-out parts wherever necessary, reassemble, drying out etc. The replaced parts should be of original / genuine reputed standard makes and of best quality and workmanship. The distribution transformer shall be repaired by making only single coil windings.
On completion of repairs and test thereof and before delivery of the repaired transformers, the bidder shall affix, free of cost, just below the manufacture name plate on the transformer, a suitable metallic plate with following details punched on it:
Maharashtra State Electricity Distribution Company Ltd. - 7 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
1. Repaired by ______
2. Repairing Occasion: ( 1st / 2nd / 3 rd )
3. Tested and delivered on ______
4. Megger value LV to Earth: ______
(With ______kV Megger) HV to Earth: ______
HV to LV : ______
5. Full Load Losses ______
6. Oil Test a. Dielectric strength of oil ______
b. Acidity test of oil ______
The scrapped material like Copper, Aluminium, other hardware like nuts, bolts, etc. available from the repaired transformer shall be retained by the bidder.
1.13. Testing
The repaired transformers shall be subjected to routine test as per IS-2026/1977. If only full load losses are not within permissible limits, a penalty will be charged in accordance to the clause No. 2.11. (No load losses depend upon the core material which remains the same).
The testing arrangements will have to be made by the bidder. All the tests shall be carried out in the presence of the bidder and representatives of MSEDCL nominated by the Chief Engineer, Aurangabad Zone or the Superintending Engineer, ______Circle. The team of MSEDCL’s representatives should consist of any two officers from the following:
i. Executive Engineer (O&M) Division their representatives not below ii. Executive Engineer (Testing) Division OR the rank of Deputy Executive Engineer iii. Executive Engineer (Administration), O&M Circle
Maharashtra State Electricity Distribution Company Ltd. - 8 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
1.14. Certification
A Certificate for all tests carried out on the repaired transformers jointly, shall be submitted to concerned officer of the Circle/Division. The repaired transformers will have to be dispatched only after employer’s representative certifies the tests to be satisfactory. A copy of Report of the Joint Testing carried out before delivery shall also be submitted along with bill.
1.15. Guarantee
The guarantee period for repaired Distribution transformer shall be as follows:
1) Green Transformer- 2 Years from the date of commissioning after repairs (repaired);
2) Gray / other old T/f- 1 Year from the date of commissioning after repairs (repaired);
If the T/F’s are procured during FY2006-07, and the situation so arises that the transformer is repaired by the successful bidder instead of the original manufacturer, the guarantee period shall be 5 years from the date of commissioning of the repaired transformer by the bidder.
If any Transformer repaired by the bidder fails within guarantee period, the bidder shall repair it free of charge and cost of transportation also shall be borne by the bidder. If the bidder fails to repair such transformer failed within such guarantee period, within a time limit of 30 days, from the date of failure of the transformer and intimation of the same to the bidder, he shall be penalised at the rate of Rs. 1000/- per month limited to maximum of Rs.5000/- per transformer.
1.16. Losses
On completion of repairing, the transformer shall be inspected for full load loss by measurement of Resistance. The Permissible variations over and above the limits specified by MSEDCL are as follows:
[a] Green Transformer : +10% This will of course apply to
[b] Grey Transformers : +15% resistance.
2.11 Test
After repair of distribution transformer the following tests shall be carried out, which shall be witnessed by the representative of MSEDCL 1. Resistance Test 2. Short Circuit Test 3. Double Voltage Double Frequency (DVDT) 4. Magnetic Balance Test 5. Other Tests, if required
Maharashtra State Electricity Distribution Company Ltd. - 9 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
2.12 The distribution transformer shall be repaired by making only single coil winding.
While attending repairs of the transformers, the repairer shall ensure that the guaranteed technical particulars and performance of the same are maintained for repaired transformers. As far as possible the value of percentage impedance, losses and efficiency should be close to original values.
All the components/ parts and materials used for replacing defective one and repairing the transformer shall conform to relevant IS and shall be of standard / reputed make as approved by MSEDCL.
Instructions to Bidders & Tender Conditions
1.17. Title & Scope of Work
Tender for maintenance, repairs & replacement of Distribution Transformers (T/F) including dismantling, transportation, erection, testing, loading & unloading & commissioning on Annual Maintenance Contract basis and other works as mentioned in the Detail Scope of work – Annexure I.
1.18. Tender Confidential
The Bidders shall treat the contents of this tender as private and confidential. He shall also treat the prices quoted by him as strictly confidential until the tenders are opened.
1.19. Earnest Money Deposit (EMD)
EMD of the value equivalent to 1% of the estimated cost of the work shall be paid by way of Cash / Demand Draft (payable at Aurangabad in favour of Maharashtra State Electricity Distribution Company Ltd.) / Bank Guarantee. In case of Bank Guarantee, the same shall be issued by Nationalised / scheduled Bank in the prescribed format at Annexure – VIII. The Bank Guarantee will remain in force upto and including the date 30 days after the deadline for bid validity. The E.M.D. is liable for forfeiture in following cases: a. If the bidder withdraw / modifies his offer within the validity period after opening of the tender.
b. If the bidder furnishes false information or misrepresent the factual information in the bid.
c. If the successful bidder fails to sign the contract agreement within 21 days from the date of issue of letter of Intent / Award.
d. If the successful bidder fails or refuses to submit performance Bank Guarantee / Security Deposit within specified period.
Tenders not received with the requisite EMD shall be rejected summarily.
Maharashtra State Electricity Distribution Company Ltd. - 10 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
No interest shall be payable on the EMD. EMD of the unsuccessful bidder (s) will be refunded / returned after finalisation of the tender and award of contract to the successful bidder or upon discharge of the tender.
1.20. Indemnity Bond
Successful bidder will have to execute an indemnity bond on stamp paper of requisite value (which at present is Rs. 200/-) in the prescribed proforma at Annexure VII. The cost of stamp paper will have to be borne by the bidder.
1.21. Insurance
Successful bidder will have to submit an Insurance cover (at his cost) for Rs. 50 Lakhs against fire, loss due to transportation, commissioning of T/F, theft/riots/damages/burglary etc. to M.S.E.D.C.L’s property lying in contractor’s workshop. The insurance is to be made in favour of M.S.E.D.C.L. covering contract period or till the expiry of contract and has to be borne by the successful bidder.
1.22. Service Agreement
Successful bidder will have to execute a service agreement on a stamp paper of requisite value (at present Rs. 200/-) to be borne by the bidder in the form prescribed by the employer which is enclosed at Annexure V.
1.23. Workman’s Compensation
In case of occurrence of any accident during the contract period to the bidder’s staff or to the outsider, the total responsibility will be on the bidder and shall be liable to pay compensation as per Workman’s Compensation Act, 1923. MSEDCL will not be responsible for any compensation to the concerned employees/outsiders.
1.24. Statutory Requirements
The bidder shall ensure adherence to all Safety and Statutory requirements as stipulated in Maharashtra Factory Rules 1963, The Electricity Act 2003, MERC (Standards of Performance of Distribution Licensee) Regulations 2005 and all other regulations in existence/force during the term of contract.
1.25. Submission of bill The bill should be submitted in triplicate copy duly quoting the PAN No., MVAT Registration No., Service Tax registration No., etc to the concerned Executive Engineer (O&M) Div. for recording of MB and for passing/approval of the same.
1.26. Payment
All the payments due to the bidder shall be paid only by “Account Payee” cheque. The payments shall be made on monthly basis after submission of the bill. The payment for the
Maharashtra State Electricity Distribution Company Ltd. - 11 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
bill received by MSEDCL shall be paid within 45 days from the date of submission of the bill.
1.27. Taxes
The rates quoted by the bidder shall be inclusive of all taxes such as central Excise/MVAT, Service Tax, etc. and payment of any kind of any tax will not be shared by MSEDCL. The cost of Octroi / escort will be borne by the bidder.
1.28. MVAT
Work contract Tax under MVAT Act-2005 @2% if registered and 4% for unregistered bidder will be recovered from your bill and to that effect deduction certificate will be issued by paying Authority.
1.29. Income Tax
Income Tax will be deducted from your bill as per prevailing rate & to that effect deduction certificate will be issued by paying authority.
1.30. Deduction
Any amount(s) becoming due on account of damages or compensation for default or breach of contract by the bidder, in addition to the deduction towards security deposit, the said amount(s) may be retained from any payment(s) due to the contractor and the M.S.E.D.C.L shall have the right to recover such amount/amounts to be retained from any payments due to the bidder by the M.S.E.D.C.L, under a particular or any contract, may be deducted by the M.S.E.D.C.L from amount/amounts due or becoming due by him to the bidder under the same or any other contract.
1.31. Force Majeure
Force Majeure is herein defined as any cause which is beyond the control of the Bidder or MSEDCL as the case may be, which they could not foresee or with a reasonable amount of diligence could not have foreseen and which substantially affects the performance of the contract which includes the following:
Natural Calamity including but not limited to flood, drought, earthquake, epidemics, volcanic activities, typhoon or cyclone, hurricane and nuclear disaster;
Acts of god, strikes, lockouts or any other industrial disturbance, acts of war, riots, insurrections;
The bidder or the MSEDCL shall not be liable for delay in performing their respective obligations resulting from any Force Majeure cause as referred to and/or defined above, the date/time of completion shall be extended by a reasonable time even though such cause may occur after the bidders performance of his obligations has been delayed for other causes.
3.16 Miscellaneous:
Maharashtra State Electricity Distribution Company Ltd. - 12 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
a. No modification of any kind such as rebates etc. in tender value will be accepted after due date and time of receipt of tender. No deviation from specifications will be allowed.
b. The decision of the Chief Engineer, Aurangabad Zone about the interpretation of any terms and conditions of this tender specification including Annexures, orders placed and or this tender shall be final and binding on the bidder/contractor. All disputes/differences arising under, out of or in connection with the contract so concluded shall be subject to the exclusive jurisdiction of Aurangabad Courts of Law.
Eligible Bidders
1.32. This Notice Inviting Tender (NIT) is open to manufacturers, contractors or Authorised Representatives of manufacturers, who manufacture/ erect/ undertake repair works of distribution transformers of the type specified, have adequate technical knowledge and repair experience, and meet the qualification criteria specified in Clause 5. Bidders (including all members of a joint venture and all sub-contractors of a bidder) shall be from India only.
1.33. Bidders shall provide such evidence of their eligibility satisfactory to the Employer, as the Employer shall reasonably request.
1.34. Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by the MSEDCL, any Bank or any State within India.
1.35. A Bidder shall not have any conflict of interest as provided in Clause 6.
Qualification of the Bidder
1.36. In order to be qualified for Award of Contract, the bidders will be required to satisfy the following minimum qualifying criteria, which take precedence over any qualification requirements that may be stated in the Specifications or elsewhere in the Tender Document:
(A) the bidder should have at least 2 years experience as a prime contractor in the transformer manufacturing / repair. Such works should include repair, testing, dismantling, transport, erection, testing and commissioning of distribution transformers of varying capacities; and
(B) the bidder should have a total turnover of atleast equal to contract value in any two financial years of the last three financial years (i.e. FY 2004-05, 2005-06 and 2006-07).
(C) the Bidder should possess a valid Electrical Contractor’s license issued under the Act; and
(D) the bidder should be Solvent to the amount of Rs. 100 Lakhs; and
(E) the bidder should have SERVICE TAX, VAT & INCOME TAX REGISTRATION.
Maharashtra State Electricity Distribution Company Ltd. - 13 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
(F) In the case of tenders submitted by a Joint Venture (JV) of two or more firms as partners, either of the partners shall comply with all qualifying requirements set forth under clause 5.1 (a) to (d) and shall be jointly and severally bound unto and responsible for successful performance of contract in the event of the bid is accepted by the Employer resulting in a contract. However, the lead partner in the Joint Venture shall have to comply with the condition mentioned at clause 5.1 (e).
(G) The JV agreement is provided at Annexure VI and has to be signed by the parties into contract and submitted along with the bid.
1.37. Conditions for Joint Venture Offer
In addition to the qualification as referred earlier, the offer by Joint Venture shall be inclusive of documents as under:
The bid shall include all the relevant documents needed for qualifying requirements listed in Sub- Clause 5.1 & 5.2 above for members of joint venture taken together.
The bid shall be signed so as to be legally binding upon all members. The evidence of this shall have to accompany the bid of the bidder with proper legal documentation. A Joint Deed or a Joint Venture Agreement should be submitted by the bidders in the format as given at Annexure VI.
One of the members shall be nominated, as being in-charge submitting a power of attorney signed by legally Authorised signatories of both members & the same shall be suitably witnessed by the representatives of both the members.
The bid shall include joint venture agreement in the Annexure VI to be executed by its members and which shall state inter-alia that all members shall be liable jointly and severally for the execution of the contract and that the Member-In charge shall be Authorised to incur liabilities and receive instructions for and on behalf of any and all members, and the entire execution of the Contract including payments shall be done exclusively with the Member- In charge.
No member of the joint venture is eligible for bidding in individual capacity nor would be eligible in associating in more than one joint ventures.
Notwithstanding any qualifying requirement as referred above, the employer reserves its exclusive right to relax any of the qualifying criteria in the interest of the company and / or in the interest of healthy and better competition.
1.38. Information submitted by the bidder with respect to its experience and qualifications shall be supported by mandate letters, completion certificates, WIP certificates, etc., from the respective clients.
1.39. Information provided on the bidder’s financial capacity shall be duly certified by a Chartered Accountant.
1.40. Documents submitted without the required Certification will not be considered for evaluation.
Maharashtra State Electricity Distribution Company Ltd. - 14 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
1.41. Bidders shall note that the qualification requirements described in the above Clauses shall strictly apply to the Bidder and all members of a Joint Venture and not its associated companies or group companies or companies taken over by them.
Cost of Tender
1.42. The bidder shall bear all costs associated with the preparation and submission of its bid and the Employer will in no case be responsible or liable for those costs.
Tenders Not Transferable
1.43. Tender Papers shall not be transferable. The Bidders shall submit their offer in the prescribed Tender Paper purchased by them.
Maharashtra State Electricity Distribution Company Ltd. - 15 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
B. TENDER DOCUMENTS
Content of Tender Documents
1.44. The bidder is expected to examine carefully the contents of the tender documents. Failure to comply with the requirements of bid submission will be at the bidder's own risk. Pursuant to Clause 28, bids which are not substantially responsive to the requirements of the tender documents will be rejected.
Clarification of Tender Documents
1.45. A prospective bidder requiring any clarification of the tender documents may notify the Employer in writing by mail or by fax (hereinafter the term "fax" is deemed to include electronic transmission such as facsimile, cable and telex) at the Employer's address indicated in the Tender Details. The Employer will respond to any request for clarification which it receives earlier than 5 (five) days prior to the deadline for submission of bids. Copies of the Employer's response, including a description of the enquiry, will be forwarded to all purchasers of the tender documents.
Amendment of Tender Document
1.46. At any time prior to the deadline for submission of bids, the Employer may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the tender documents by issuing addenda.
1.47. Any addendum thus issued shall be part of the tender documents and shall be communicated in writing or by fax to all purchasers of the tender documents. Prospective bidders shall acknowledge receipt of each addendum by fax to the Employer.
1.48. In order to afford prospective bidders reasonable time in which to take an addendum into account in preparing their bids, or for any reason deemed appropriate by the Employer, the Employer may extend the deadline for submission of bids, in accordance with Clause 22.
Maharashtra State Electricity Distribution Company Ltd. - 16 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
C. PREPARATION OF BIDS
Language for Tendering/Contracting
1.49. The Tenders shall be acceptable only in ENGLISH language. Tenders submitted in any other language shall not be acceptable. All the correspondence pertaining to this Tender and the Contract emerging out of it, in case any, shall be in ENGLISH.
Preparation of Tender document
1.50. Tender should be filled in ink or typewritten. While quoting, the rates shall be mentioned both in figures and words. There should not be any overwriting and erasures. In case any changes are to be made, they should be done by crossing original writing and signed by the bidders. In case of difference between rates in figures and words, the rates most favourable to the M.S.E.D.C.L shall be considered to have been quoted.
Documents Comprising the Bid
1.51. The bid submitted by the bidder shall comprise two envelopes submitted simultaneously, one containing only the technical Bid and the other the price Bid. All bidding documents required to be submitted in accordance with the requirements of Sub-Clauses 14.2 shall be completely filled in and signed with seal on each page as a token of acceptance, as applicable, without deviating from the format and content.
1.52. The technical Bid submission shall be comprised of the following:
(i) EMD as outlined in the clause 3.4;
(ii) Supporting documents like completion certificates, experience certificates, etc. for completed works to demonstrate the necessary experience of having executed the works of manufacturing / repairs of distribution transformer as outlined under clause 5.1.
(iii) Financial capability statements certified by the Chartered Account for demonstrating the financial strength as outlined under clause 5.1 (b).
(iv) Valid Electrical Contractor Licenses copy duly attested.
(v) Solvency certificate of Rs. 100 Lakhs issued by Nationalized / Schedule Bank.
(vi) VAT registration copy duly attested.
(vii) Service Tax registration copies duly attested.
(viii) Income Tax returns for the last 3 years copies duly attested.
Maharashtra State Electricity Distribution Company Ltd. - 17 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
(ix) Declaration of Acceptance of all the terms and conditions specified in the tender document;
(x) Any other information / data / supporting documentation required to be submitted by bidders in accordance with these Instructions to Bidders.
Price Bid
1.53. Price Bid shall comprise of the price bid format as provided at Annexure IV.
Expression of Currency
1.54. The expression of the currency of transaction shall be in the Indian Rupees.
Offer Validity
1.55. The Bidders shall keep their offer open for acceptance for a period not less than 90 Days (Ninety Days) from the date of opening of the tenders.
1.56. In exceptional circumstances, the Employer may request the bidders to extend the period of validity for a specified additional period. The request and the bidders’ responses shall be made in writing or by cable. A bidder may refuse the request without forfeiting his EMD. A bidder agreeing to the request will not be required or permitted to modify his bid, but will be required to extend the validity of his EMD for the period of the extension, and in compliance with Clause 3.3 in all respects.
Bid Form and Price Schedules
1.57. The Bidder shall complete the Bid Forms and schedules furnished in the tender documents in the manner and detail indicated therein.
Bid Prices
1.58. Unless specified otherwise in Employer’s Requirements, Bidders shall quote for the entire facilities on a “single point responsibility" basis such that the total bid price covers all the Bidder's obligations mentioned in or to be reasonably inferred from the tender documents in respect to the scope of work. This includes all requirements under the Bidder's responsibilities for testing and commissioning of the facilities and, unless otherwise stipulated in the tender documents, the acquisition of all permits, approvals and licenses, etc., payment of inspection charges and other agency fees, and such other items and services as may be required for execution of the Works, all in accordance with the requirements of the Conditions of Contract.
1.59. Payment for the particular work carried out by the bidder and / or cost of the item provided by the bidder, shall be payable only once during contract period (AMC period) for each distribution transformers.
Maharashtra State Electricity Distribution Company Ltd. - 18 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
1.60. The price quoted by the bidder shall be all-inclusive (VAT, Service Taxes, duties, levies, etc).
1.61. The price quoted by the bidder shall be for undertaking maintenance, repairs & replacement of Distribution Transformer (T/F) including, dismantling, transportation, erection, Testing, Loading & unloading and commissioning on Annual Maintenance Contract (AMC) basis for 2 years for the existing transformers (Annexure II) in the area as defined in the tender data and also for the additional transformers that may be added into the area during the term of the contract as specified in clause 1.6, for which payment will be made considering total quantity of transformers in service at the end of the previous month.
1.62. The bidder shall quote Annual Maintenance Contract (AMC) rate per Transformer only.
1.63. The charge payable determined above is all inclusive.
Alternative Bids by Bidders
1.64. Bidders shall submit offers, which comply with the requirements of the tender document. Alternative Bids will not be considered. The attention of the bidders is drawn to the provisions of preliminary examination of technical Bid regarding the rejection of bids which are not substantially responsive to the requirements of the tender documents.
Format and Signing of Bid
1.65. The bidder shall prepare one original and one copy of the technical Bid and the price Bid, clearly marking each one as: "ORIGINAL-TECHNICAL BID", "ORIGINAL-PRICE BID", "COPY-TECHNICAL BID", "COPY-PRICE BID ", etc. as appropriate. In the event of discrepancy between the original and any copy, the original shall prevail.
1.66. The original and copy of the bid shall be typed or written in indelible ink (in the case of copies, Photostats are also acceptable) and shall be signed by a person or persons duly authorized to sign on behalf of the bidder, as the case may be. The bidder shall sign on all pages of the Technical Bid and Price Bid to confirm that he has read and accepted all the contents and conditions contained therein.
1.67. The bid shall contain no alterations, omissions or additions, except those to comply with instructions issued by the Employer, or as necessary to correct errors made by the bidder, in which case such corrections shall be initialled by the person or persons signing the bid.
Maharashtra State Electricity Distribution Company Ltd. - 19 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
D. SUBMISSION OF BIDS
Sealing and Marking of Bids
1.68. The bidder shall seal the original technical Bid, the original price Bid, the copy of the technical Bid, and the copy of the price Bid in separate envelopes clearly marking each one as: "ORIGINAL - TECHNICAL BID ", "ORIGINAL - PRICE BID", "COPY - TECHNICAL BID", "COPY - PRICE BID", etc. as appropriate.
1.69. The bidder shall put two envelopes containing the original bids into one envelope and mark it “ORIGINAL”. Similarly, the bidder shall put two envelopes containing the copies of bids into one envelope and mark it, “COPY”. These two envelopes shall be put into one final envelope for submission.
1.70. The inner and outer envelopes shall provide the name and address of the bidder, and shall be superscribed as follows:
a) “TENDER FOR MAINTENANCE, REPAIRS & REPLACEMENT OF DISTRIBUTION TRANSFORMER INCLUDING, DISMANTLING, TRANSPORTATION, ERECTION, TESTING & COMMISSIONING IN THE JURISDICTION OF ______DIVISION UNDER ______CIRCLE ON ANNUAL MAINTENANCE CONTRACT BASIS”
b) Do Not Open Before 15.00 hrs. on ______.
c) Name and address of firm: ______
d) Earnest money paid by D.D./Receipt No: ______
and date. : ______
1.71. If the outer envelopes are not sealed and marked as above, the Employer will assume no responsibility for the misplacement or premature opening of the bid.
Deadline for Submission of Bids
1.72. The Tender shall be closed at 13.00 Hours (IST) on 10.01.2008. Accordingly, bidders shall submit their tenders duly sealed and super scribed to reach the Office of the Chief Engineer, MSEDCL, Aurangabad Zone, Vidyut Bhavan, Dr. Ambedkar Road, Aurangabad – 431 001 not later than 13.00 Hours (IST) on 10.01.2008
1.73. The Employer may, at its discretion, extend the deadline for submission of bids by issuing an addendum in accordance with Clause 10, in which case all rights and obligations of the Employer and the bidders previously subject to the original deadline will thereafter be subject to the deadline as extended.
Maharashtra State Electricity Distribution Company Ltd. - 20 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
Omissions or Discrepancies
1.74. Should a Bidder find discrepancies or omissions in the Tender Papers or should he be in doubt as to their meaning, he shall at once notify the authority inviting the Tenders and obtain a written clarification in that behalf. In any case, no column should be left blank. It shall be understood that the successful Bidder shall take upon himself and provide for the risk of any error, which may subsequently be discovered and, shall make no subsequent claim on account thereof.
Submission of Wrong Information
1.75. If the Bidder(s) deliberately give(s) wrong information in his/their tender or create(s) circumstances for the acceptance of his/their tender, MSEDCL reserves right to reject such tender(s) at any stage.
Late Bids
1.76. Any bid received by the Employer after the deadline for submission of bids prescribed in above clause 22 will be rejected and returned unopened to the bidder.
Maharashtra State Electricity Distribution Company Ltd. - 21 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
E. OPENING AND EVALUATION OF TECHNICAL BIDS
Opening of Technical Bids
1.77. The Employer will open the technical Bids, including modifications if any, in the presence of bidders' representatives who choose to attend, at the address, date and time designated in the Tender Details. The bidders' representatives who are present shall sign a register evidencing their attendance.
1.78. The price Bids will remain unopened and will be held in the custody of the Employer until the time of opening of the price Bids. The time and date and location of the opening of the price Bids will be advised in writing or by fax by the Employer following approval of the evaluation of the technical Bids.
27. Preliminary Examination of Technical Bid
27.1 The Employer will examine the bids to determine whether they are complete, whether the documents have been properly signed, whether the required EMD is included, and whether the bids are generally in order. Any bids found to be non-responsive for any reason or not meeting the minimum levels of the performance or other criteria specified in the tender documents will be rejected by the Employer and not included for further consideration.
28. Evaluation and Comparison of Technical Bid
28.1 The Employer will carry out a detailed evaluation of the bids in order to determine whether the bidders satisfy the qualification criteria and whether the technical aspects are substantially responsive to the requirements set forth in the tender documents. In order to reach such a determination, the Employer will examine the information supplied by the Bidders and other requirements in the tender documents taking into account experience, technical and financial capabilities and past performance etc.
29. Invitation to Attend Opening of Price Bids
1.79. At the end of the evaluation of the technical Bids, the Employer will invite bidders who have submitted substantially responsive technical Bids and who have been determined as being qualified for award to attend the bid opening of the price Bids. Bidders shall be given reasonable notice of the price bid opening.
29.2. The Employer will notify Bidders that have been rejected on the grounds of being substantially non-responsive to the requirements of the tender documents in writing and return the unopened price Bids.
Maharashtra State Electricity Distribution Company Ltd. - 22 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
F. OPENING AND EVALUATION OF PRICE BIDS
30. Opening of Price Bids
1.80. The Employer will open the price Bids of all bidders who submitted substantially responsive technical Bids at the time and date at the location advised to the bidders. Price Bids shall be opened at the date and time as may be notified to the technically responsive bidders. The bidder's representatives who are present shall sign a register evidencing their attendance.
1.81. The bidder's names, the Bid Prices, the total amount of each bid, any discounts, and such other details as the Employer may consider appropriate, will be announced and recorded by the Employer at the opening. The bidder's representatives will be required to sign this record.
30 Clarification of Price Bids
1.82. To assist in the examination, evaluation and comparison of price Bids, the Employer may, at its discretion, ask any bidder for clarification of its bid. The request for clarification and the response shall be in writing or by cable, but no change in the price or substance of the bid shall be sought, offered or permitted except as required to confirm the correction of arithmetic errors discovered by the Employer in the evaluation of the bids in accordance with Correction of errors.
1.83. Any effort by the bidder to influence the Employer in the Employer’s evaluation of price Bids, bid comparison or contract award decisions may result in the rejection of the bidder’s bid and forfeiture of the bid security.
31 Preliminary Examination of Price Bids and Determination of Responsiveness
1.84. The Employer will examine the bids to determine whether they are complete, whether the documents have been properly signed, whether the bids are substantially responsive to the requirements of the tender documents, and whether the bids provide any clarification and/or substantiation that the Employer may require pursuant to Clause 34.
1.85. A substantially responsive bid is one which conforms to all the terms, conditions and requirements of the tender documents without material deviation or reservation.
1.86. If a price Bid is not substantially responsive, it will be rejected by the Employer, and may not subsequently be made responsive by correction or withdrawal of the nonconforming deviation or reservation.
32 Correction of Errors
1.87. Price Bids determined to be substantially responsive will be checked by the Employer for any arithmetic errors. Arithmetical errors will be rectified on the following basis.
Maharashtra State Electricity Distribution Company Ltd. - 23 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
(i) If there is a discrepancy between the total bid amount and the sum of the total costs, the sum of the total costs shall prevail and the total bid amount will be corrected.
(ii) If the bidder has offered a discount expressed as a percentage of the quoted price, such discount will be applied to the corrected bid price.
1.88. The amount stated in the Form of Bid for Price Bid will be adjusted by the Employer in accordance with the above procedure for the correction of errors and shall be considered as binding upon the bidder. If the bidder does not accept the corrected amount of bid, its bid will be rejected, and the EMD may be forfeited.
33 Evaluation and Comparison of Price Bids
1.89. The Employer will evaluate and compare only the bids determined to be substantially responsive and qualified for award of contract in accordance with complete evaluation of technical Bid.
1.90. The Employer reserves the right to accept or reject any variation or deviation. Variations, deviations, and other factors which are in excess of the requirements of the tender documents or otherwise result in the accrual of unsolicited benefits to the Employer shall not be taken into account in bid evaluation.
1.91. If the bid of the successful bidder is substantially below the Employer's estimate for the contract, or if the bid price is found by the Employer to be severely imbalanced with respect to the Employer’s estimate and/or to bids submitted by other bidders through front- end loading of the quoted prices, the Employer may require the bidder to produce detailed price analyses to demonstrate the internal consistency of those prices.
Maharashtra State Electricity Distribution Company Ltd. - 24 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
G. AWARD OF CONTRACT
34 Award
1.92. Subject to Clause 37, the Employer will award the Contract to the bidder whose bid has been determined to be substantially responsive to the tender documents and who has offered the Lowest Evaluated Bid Price, provided that such bidder has been determined to be (i) eligible in accordance with the provisions of Clause 4; and (ii) qualified in accordance with the provisions of Clause 5.
35 Employer’s Right to Accept any Bid and to Reject any or all Bids
1.93. Notwithstanding Clause 35, the Employer reserves the right to accept or reject any bid, and to annul the tender process and reject all bids, at any time prior to award of Contract, without thereby incurring any liability to the affected bidder or bidders or any obligation to inform the affected bidder or bidders of the grounds for the Employer's action.
36 Notification of Award
1.94. Prior to expiration of the period of bid validity prescribed by the Employer, the Employer will notify the successful bidder by fax, confirmed by registered letter, that its bid has been accepted. This letter (hereinafter and in the Conditions of Contract called the "Letter of Acceptance") shall name the sum which the Employer will pay the Contractor in consideration of the annual maintenance contract by the Contractor as prescribed by the Contract (hereinafter and in the Conditions of Contract called "the Contract Price").
1.95. The notification of award will constitute the formation of the Contract.
1.96. Upon the furnishing by the successful bidder of a security deposit, the Employer will promptly notify the other bidders that their bids have been unsuccessful.
37 Signing of Contract Agreement
1.97. At the same time the Employer will notify the successful bidder that his bid has been accepted and will send the bidder the Form of Service Agreement provided in the tender documents, incorporating all agreements between the parties.
1.98. Within 21 (twenty one) days of receipt of the Form of Service Agreement, the successful bidder shall sign the Form and return it to the Employer.
38 Term of the Contract:
The term of the Contract will be two years from the date of signing of the Service Agreement and the rates accepted shall not be changed during the period of contract, on account of any reason.
Maharashtra State Electricity Distribution Company Ltd. - 25 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
39 Security Deposit
1.99. Within 14 (fourteen) days of receipt of the Letter of Acceptance from the Employer, the successful bidder shall furnish to the Employer a security deposit in form of bank guarantee equivalent to an amount of ten percent (10%) of the Contract Price in accordance with the Conditions of Contract, or in such other amount as the Employer may determined as being necessary to bring the security deposit to a level sufficient to protect the Employer against financial loss in the event of default of the successful bidder in accordance with the provisions of Sub-Clause 41. The security deposit shall be denominated solely in Indian Rupees, and shall be in the form of an unconditional and irrevocable Bank Guarantee issued by a Nationalized or Scheduled Bank located in Maharashtra and acceptable to the Employer. The issuing branch of such Bank shall be located in Maharashtra, and the bank guarantee shall, if invoked, be encashable when presented in the branch office of such Bank located in Maharashtra.
1.100. The Bank Guarantee submitted shall be valid for a period of 30 months from the date of issue of the order.
1.101. Failure of the successful bidder to comply with the requirements of Clauses 38 and 40 shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security.
40 Additional Security Deposit
1.102. Within 14 (fourteen) days of receipt of the Letter of Acceptance from the Employer, the successful bidder shall also furnish to the Employer an additional security deposit in form of bank guarantee equivalent to an amount of fifty percent (50%) of the cost of the transformers handed over to the bidder at the time of awarding the contract in accordance to the clause 1.4. The security deposit shall be denominated solely in Indian Rupees, and shall be in the form of an unconditional and irrevocable Bank Guarantee issued by a Nationalized or Scheduled Bank located in Maharashtra and acceptable to the Employer. The issuing branch of such Bank shall be located in Maharashtra, and the bank guarantee shall, if invoked, be encashable when presented in the branch office of such Bank located in Maharashtra.
41 Corrupt or Fraudulent Practices
1.103. The Maharashtra State Electricity Distribution Company Ltd. and the State require that bidders/ contractors observe the highest standard of ethics during the execution of such contracts. In pursuance of this policy, MSEDCL:
(a) defines for the purposes of this provision, the terms set forth below as follows:
(i) “corrupt practice” means behaviour on the part of officials in the public or private sectors by which they improperly and unlawfully enrich themselves and/or those close to them, or induce others to do so, by misusing the position in which they are placed, and it includes the offering, giving, receiving or
Maharashtra State Electricity Distribution Company Ltd. - 26 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
soliciting of any thing of value to influence the action of any such official in the procurement process or in contract execution; and
(ii) “fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Employer, and includes collusive practice among bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Employer of the benefits of free and open competition.
(b) will reject a Bid for award if it determines that the bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question;
(c) will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded an MSEDCL contract if at any time it determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, an MSEDCL contract.
Signature of the Authorised Representative: ______
Name and Designation: ______
Name and Address of the Company: ______
______
______
Seal of the Company:
Date:
Maharashtra State Electricity Distribution Company Ltd. - 27 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
ANNEXURE I – Detailed Scope of Work
The essence of this contract is timely preventive maintenance to ensure that the Distribution Transformer does not fail.
The bidder shall undertake the replacement of failed Distribution Transformers as per Standard of Performance (SoP) of Maharashtra Electricity Regulation Committee.
The bidder shall undertake regular preventive maintenance of the transformers and corrective measures to avoid instances of failure. Further, the bidder shall also undertake breakdown maintenance in case of failures as may be deemed necessary.
The activities involved in addition to above in the maintenance/repair of transformers shall include, but not limited to, the following:
Check overloading. Detect & remove hooks & unauthorized use.
Maintenance of proper size of HT dropout fuses and LT fuses and other such critical items;
Maintaining of appropriate oil level and testing/checking of oil for its dielectric strength;
Checking of breathers and checking/replacement of silica gel/ breather if required;
Arresting the oil leakages in transformers;
Replacement of lightning arrestors (LA) / D.O. Fuses.
Checking of HT/LT bushing rods and initiating corrective action, checking & tightening of HT/LT connections at bushing rods;
Maintenance of Distribution box / LT Pillar including main switch;
Checking of earthing and intimation of the problems, if any, to the concerned officers;
Taking weekly distribution transformer’s meter reading of each Distribution Transformer, wherever provided.
NOTE : For the purpose of replacement of LA & HT / LT Bushing rods, Kit-Kats, Aluminum Lugs, Breather etc., as far as possible MSEDCL will provide the material from its available stock. If the material is not available in stock, the bidder shall have to provide the same for which he will be paid as per item rate schedule given below. Cost of such items provided by bidder shall be payable only once during contract period (AMC period) for each Distribution Transformer. In case the item provided by the successful bidder fails anytime during the contract period, the same shall be replaced by him free of cost.
Maharashtra State Electricity Distribution Company Ltd. - 28 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
SCHEDULE OF ITEM RATE Sr. Name of Material Unit Rate in Rs. No. 1. L. As 22 KV (Gapless type) with disconnection No 1262.40 2. L. As 11 KV (Gapless type) with disconector No 706.05 3. Kit Kat fuses 415 V 200 A No 387.43 4. Kit Kat fuses 415 V 100 A No 204.42 5. Single pole MCB with enclosure 32 A No 130.50 6. Single pole MCB with enclosure 20 A No 126.57 7. Single pole MCB with enclosure 10 A No 126.57 8. L.T. HRC fuses of capacity 160 A No 137 9. L.T. HRC fuses of capacity 200 A No 138 10. L.T. HRC fuses of capacity 250 A No 139 11. L.T. HRC fuses of capacity 315 A No 210 12. L.T. HRC fuses of capacity 400 A No 220 13. L.T. HRC fuses of capacity 630 A No 395 14. H. T. HRC fuses (Oil type) 36 A No 2377
15. H. T. HRC fuses (Oil type) 40 A For Oil / Air circuit No 2377 16. H. T. HRC fuses (Air type) 36 A breaker switch No 1950 17. H. T. HRC fuses (Air type) 40 A No 1950 18. H.T fuses for A. B. Isolator Switches – 2.5 A, 5 A, 10 A, 15 A No 18 19. Core Bolt with Insulation (22 KV upto 100) KG 40 20. HV bushing top cap (Brass) ( 22 KV upto 100) No 30 21. HV bushing top cap (Brass) (630 / 400 KVA & 315 / 200 KVA) No 38 for 11 KV & 22 KV 22. H. V. Terminal bolts with 4 nuts & washers (Brass) (630 / 400 No 83 KVA & 315 / 200 KVA) for 11 KV & 22 KV 23. H. V. Terminal bolts with 4 nuts & washers (Brass) ( 22 KV No 120 upto 100) 24. L. V. bushing only (11 KV 630 / 400 KVA & 22 KV 630 / 400 No 92 KVA) 25. L. V. bushing only (11 KV 315 / 200 KVA & 22 KV 315 / 200 No 74 KVA) 26. L. V. bushing only (22 KV upto 100) No 30 27. L. V. bushing caps ( Brass) (11 KV 630 / 400 KVA & 22 KV No 92 630 / 400 KVA)
28. L. V. bushing caps ( Brass) (11 KV 315 / 200 KVA & 22 KV No 74 315 / 200 KVA) 29. L. V. bushing caps ( Brass) (22 KV upto 100) No 40 30. L. V. Terminal bolt with 4 nuts & washers (Brass) (11 KV 630 / No 740 400 KVA & 22 KV 630 / 400 KVA) 31. L. V. Terminal bolt with 4 nuts & washers (Brass) (11 KV 315 / No 380
Maharashtra State Electricity Distribution Company Ltd. - 29 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
200 KVA & 22 KV 315 / 200 KVA) 32. L. V. Terminal bolt with 4 nuts & washers (Brass) (22 KV upto No 120 100) 33. Breather complete with Silica Gel (Activated) (11 KV 630 / 400 No 245 KVA & 22 KV 630 / 400 KVA) 34. Breather complete with Silica Gel (Activated) (11 KV 315 / 200 No 191 KVA & 22 KV 315 / 200 KVA) 35. Breather complete with Silica Gel (Activated) (22 KV upto 100) No 150 36. Valve for oil draining pipe (11 KV 315 / 200 KVA) No 470 37. Valve for oil draining pipe (22 KV 315 / 200 KVA) No 434 38. Valve for oil draining pipe (22 KV upto 100) No 175 39. Oil level indicator glass (11 KV 630 / 400 KVA & 22 KV 630 / No 20 400 KVA) (11 KV 315 / 200 KVA & 22 KV 315 / 200 KVA) 40. Oil level indicator glass (22 KV upto 100) No 50 41. Providing of explosion vent (11 KV 630 / 400 KVA & 22 KV No 92 630 / 400 KVA) (11 KV 315 / 200 KVA & 22 KV 315 / 200 KVA) 42. Providing of explosion vent (22 KV upto 100) No 110 43. Explosion vent diaphragm (11 KV 630 / 400 KVA & 22 KV 630 No 47 / 400 KVA) (11 KV 315 / 200 KVA & 22 KV 315 / 200 KVA) 44. Explosion vent diaphragm (22 KV upto 100) No 50 45. Brass nuts of various sizes (11 KV 630 / 400 KVA) 12mm KG 2 46. Brass nuts of various sizes (11 KV 315 / 200 KVA) 20mm KG 11 47. Brass nuts of various sizes (11 KV 630 / 400 KVA) 30mm KG 38 48. Brass nuts of various sizes (22 KV upto 100) KG 200 49. L.T. Brass connectors (11 KV 630 / 400 KVA) 30mm KG 740 50. L.T. Brass connectors (11 KV 315 / 200 KVA) 20mm KG 470 51. L.T. Brass connectors (11 KV 630 / 400 KVA) 12mm KG 200 52. L.T. Brass connectors (22 KV upto 100) KG 250
ANNEXURE – II – Technical Details
(I) No. of Existing 11 KV Distribution Transformers in JALNA DIVISION I As on 05-10-2007, 2793 Nos. 11 KV Distribution Transformers are in service in JALNA DIVISION I.
Maharashtra State Electricity Distribution Company Ltd. - 30 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
(II) Rate of failure of 11kV distribution transformers during last 3 years of JALNA DIVISION I
2004-2005 2005-2006 2006-2007 No. of No. of No. of No. of No. of No. of % of % of % of T/F in T/F T/F in T/F T/F in T/F failure failure failure service failed service failed service failed 2336 660 28.25 2531 682 26.95 2646 653 24.68
Maharashtra State Electricity Distribution Company Ltd. - 31 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
ANNEXURE – III – List of Urban and Rural Areas JALNA DIVISION I
Sr. No. Name of Area Type Sub-Division
1 Urban S/D Jalna Urban 2 Rural S/D Jalna Rural 3 Badnapur Rural 4 Bhokardan Rural 5 Jafrabad Rural
Maharashtra State Electricity Distribution Company Ltd. - 32 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
ANNEXURE – IV – Format for Price Bid Price Bid Format Project: Mahavitaran Distribution Transformer - Annual Maintenance Contract Contract No. CE/AZ/T-23/2007-08 DIVISION JALNA DIVISION I Description of Activity Offered Rate of AMC per Distribution Transformer per Month in Rs. Tender for maintenance, repairs & replacement of 11kV Distribution Transformer Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on annual maintenance contract basis.
Number of Distribution Transformers as on 05.10.07 * 2793
Total Cost (Offered Rate in Rs. * No. of T/Fs)
Note: Payment for item A in the cost estimation sheet will be made as per the actual work done.
We are ready to execute this Annual Maintenance Contract (AMC) at the rate of Rs. ______per distribution transformer per month.
Signature of Tenderer:
Name & Designation:
Company:
ANNEXURE – V – Service Agreement
Maharashtra State Electricity Distribution Company Ltd. - 33 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
THIS AGREEMENT MADE AT ______DAY OF ______2007 BETWEEN ______(NAME OF THE AGENCY) (Here in after referred to as “THE CONTRACTOR” which expression, shall unless excluded or repugnant to the context shall include its successors, or permitted assignees) and having its registered office at ______, on one part
and the Maharashtra State Electricity Distribution Co. Ltd. (Hereinafter referred to as the COMPANY which expression shall unless exclude or repugnant to the context shall include it’s successors or assignees) having its registered office at ______on the other part.
WHEREAS,
The Chief Engineer, MSEDCL, ______, invited tenders according to the powers delegated to him as per rules for the work of Maintenance, repairs & replacement of Distribution Transformer including dismantling, transportation, erection, testing and Commissioning in the jurisdiction of ______Division under ______Circle on Annual Maintenance Contract (AMC) basis (Hereinafter referred to as THE SAID WORK), in accordance with the terms and conditions, specification connected their to and the contractor in response thereto has accepted the said work, the Chief Engineer, MSEDCL, ______, on behalf of the company being the competent accepting authority and in pursuance thereto a contract is concluded with the CONTRACTOR on the terms and conditions specified in the work order bearing reference. No. ______dated ______, original tender and contractor for electrical engineering works and connected schedule thereto forming part of the tender document submitted by the contractors.
NOW THIS AGREEMENT WITNESSETH AND IT IS HEREBY AGREED AND DECLARED AS UNDER:
In consideration of the value of the contract of Rs. ______(Rupees ______Only) as made out in the work order placed with him the contractors hereby covenants with the company that he shall and will do and perform all works & things under the contract mentioned and described under the said specification and also which are implied that may reasonably be necessary for the due completion of the said work within such time and in such a manner and subject to the terms and conditions and stipulations, contained and applicable in this contract and the company shall arrange to pay the contractor all the sums of moneys as and when they become due and payable to the contractor under the provisions of this contract.
AND DECLARES FURTHER THAT: 1) The contractor shall hereby undertake the said work of repair of Distribution Transformers at their works in a complete in its manner as more clearly described under the scope of the work together with all ancillaries and connected works under this contract. 2) The contractor shall indemnity the Company from all claim’s against any injury caused to any person whether workmen or not while in or upon the works or the site of the work and the Company shall not be bounded to defend any claim brought under the workmen’s compensation Act and the contractor shall be liable for all such claims as more clearly described in the several conditions of the contract.
Maharashtra State Electricity Distribution Company Ltd. - 34 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
The validity of this agreement shall stretch over the entire period of the said contract, including authorized approved extensions, if any from the date of its issue but it shall post facto cease and be cancelled upon the delivery of the said transformer by the contract to the Company duly repaired.
For M/s. ______For M/s. ______
(CONTRACTOR) (the Company)
(Signature of the Authorised Representative (Signature of the Authorised with Common Seal) Representative with Common Seal)
Name: ______Name: ______
Designation: ______Designation: Chief Engineer
Address: ______
______
______Address: MSEDCL, ______
______
______
______
Witness: Witness:
(1) (1)
Name: ______Name: ______
(2) (2)
Name: ______Name: ______
Maharashtra State Electricity Distribution Company Ltd. - 35 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
ANNEXURE – VI – Joint Venture Agreement
(On Non-Judicial Stamp Paper of Rs.200/- value)
DEED OF JOINT VENTURE AGREEMENT TO BE EXECUTED BY THE MEMBER ALONG WITH MEMBER-INCHARGE FOR EXECUTION OF ORDER NO. ______in ______State.
This DEED OF UNDERTAKING executed this ______day of ______TWO THOUSAND AND SEVEN BY ______having its Registered office at ______(hereinafter called the Member which expression shall include its successor, administrators, executors and permitted assigns) and M/s.______having its registered office at ______(hereinafter called the member-in charge which assigns) in favour of The Chief Engineer, Maharashtra State Electricity Distribution Company Limited, ______, ______(hereinafter called the Employer).
WHEREAS the Employer invited Bids as per its BID No. ______.
AND whereas the bid documents stipulate that bidding is open to the Bidder who possesses the requisite eligibility and experience.
AND WHEREAS the instructions to Bidders forming part of the Conditions of Contract inter-alia stipulate that the Joint Venture Bidder along with its member must fulfill & qualify requirement and be jointly and severally bound unto and responsible for the successful performance of the Contract in the event the Bid is accepted by the Employer resulting in a “Contract”.
AND WHEREAS M/s. ______has submitted the Joint venture proposal to the Employer vide No.____ dated ______on behalf to the joint venture member as per enclosed Power of Attorney signed by legally authorized signatories of both Members.
NOW THEREFORE THIS UNDERTAKING WITNESSETH AS UNDER: 1. In consideration of the Award of Contract by the Employer to the Member-In charge, I the Member of the Joint venture do hereby declare and undertake that we shall be jointly and severally responsible and bound unto the Chief Engineer, Maharashtra State Electricity Distribution Co. Ltd. ______, ______for the successful implementation and performance of the characteristics as specified in the Contract to the satisfaction of the Employer. In case of any breach of the contract committed by the Member- In Charge, I the member do hereby undertake, declare and confirm that I shall be fully, responsible for successful performance of the contract and under take to carry out all the obligations and responsibilities under the contract in order to discharge the obligations of the member In- charge stipulated in the contract.
2. Further, if the employer suffers any loss or damage on account of any breach of contract, I the member and the member in-charge jointly and severally under take to promptly
Maharashtra State Electricity Distribution Company Ltd. - 36 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
indemnify and pay such loss or damages to the employer on its written demand without any demur, reservation and context or protect in any manner whatsoever. This is without prejudice to any rights of the employer against the member in-charge under the contract and/ or guarantees. It shall not be necessary or obligatory for the employer to proceed against member before proceeding against the member in-charge nor any extension of time or any relaxation by the employer to the member In charge shall prejudice any rights of employer under this deed of joint venture agreement against the member/member In- charge.
3. Without in any way affecting the generality and total responsibilities in terms of this deed, the member hereby agrees to depute their technical expert from time to time to the member / Member Incharge / Employer’s project site (s) as mutually considered necessary by the employer / Member Incharge and the member to ensure proper design, manufacture, erection, testing and successful performance of the equipment under the said contract in accordance with contract specifications and if necessary the member shall advise the member In charge suitable measures to discharge the obligations under contract.
4. The financial liability of the member to employer with respect to any and all claims arising out of the performance or non performance of the obligations set forth in this deed read in conjunction with relevant provisions of the contract, shall however, be limited to the extent of 115% value of the entire scope of work of the member as identified in the contract. This is, however, without prejudice to various financial liabilities and obligations of the member incharge in terms of the Contract and this deed.
5. The member incharge has been authorized to incur liabilities and receive instructions for and on behalf of the members. Payment shall be made exclusively to the member incharge.
6. This Deed shall be construed and interpreted in accordance with the laws of India and the Courts in ______city shall have exclusive jurisdiction in all matters arising under this agreement.
7. I, the Member and the Member Incharge agree that this agreement shall be irrevocable and shall be and integral part of the contract and further agree that this agreement shall continue to be enforceable till the successful completion of the contract and till the employer discharges it. It shall become operative from the starting date of the contract.
8. We, the Member and the Member Incharge will be fully responsible for the quality of all equipments / components manufactured / supplied and erected and if necessary, their repairs or replacement for successful completion/ performance of “The works” in terms of the contract.
Maharashtra State Electricity Distribution Company Ltd. - 37 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
IN WITNESS WHEREOF, the Member and the Member Incharge through their authorized representatives, have executed these present and affixed common seals of their respective companies, on the day, month and year first mentioned above.
For M/s. ______For M/s. ______
(FIRST MEMBER) (FIRST MEMBER)
(Signature of the Authorised Representative (Signature of the Authorised with Common Seal) Representative with Common Seal)
Name: ______Name: ______
Designation: ______Designation: ______
Address: ______Address: ______
______
______
______
Witness: Witness:
(1) (1)
Name: ______Name: ______
(2) (2)
Name: ______Name: ______
Maharashtra State Electricity Distribution Company Ltd. - 38 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
ANNEXURE VII - Indemnity Bond
WHEREAS we are the contractors to the Maharashtra State Electricity Distribution Company Limited and the Contract of Maintenance, repairs & replacement of Distribution Transformer including dismantling, transportation, erection, testing and Commissioning in the jurisdiction of ______Division under ______Circle on Annual Maintenance Contract (AMC) basis is entrusted by the Company to us vide order No. ______dated ______.
We find over selves to indemnity and make good any loss and cost and expenses which may be incurred by the company in respect of Distribution Transformers etc., in the course for handling and transport undertake that:-
1) We shall make good any loss, shortage damage to or destructions of the Distribution Transformers etc, during the handling of the same. 2) We shall make good the amount of loss within a period of one month from the date of report by the designated and consignee and further agree and authorize Company in case of our default to so make good the amount of a loss to recover the loss of the cost of Distribution Transformer etc, without any further notice to us from our pending bills with the Company or from any other payment due to us including the security deposit with the Company under the Terms and conditions of said contract. 3) We shall indemnity and save the Company harm less at all the times from any all loss. Consequences in respect of the Distribution Transformers etc. entrusted to use for handling and repairing etc. and agree that in case of any default or failure on our part to discharge the above mentioned obligation the Company shall in additions and without prejudice to its right of recovery provided herein or in our contract with the Company be entitled not only to terminate the contract at our cost but also be held us liable and may take legal action against us.
IN THE PRESENCE OF
Company’s Representative
Firm Representative For Name of Agency.
Maharashtra State Electricity Distribution Company Ltd. - 39 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
ANNEXURE VIII - BANK GUARNATEE FOR BID SECURITY
(FORMAT) (To be executed on Rs.200 non-judicial stamp paper purchased in the name of issuing Bank)
1. In consideration of M/s Maharashtra State Electricity Distribution Company Limited (MSEDCL), a company registered under the Companies Act, 1956 having its registered office at Commercial Section 5th Floor,'Prakashgad', Bandra (East,Mumbai 400 051 (hereinafter referred to as 'Beneficiary' which expression unless repugnant to context shall include its administrators, successors & assigns) having agreed to accept Bank Guarantee from M/s ------(hereinafter called the "Principal") of Rs.______(Rs.______) towards security Deposit for New Connection/additional Security Deposit for enhancement of contract demand instead of depositing the Security Deposit by way of Demand Draft under the terms and conditions of Beneficiary's letter No.______dated ------(hereinafter referred to as the "Letter"), we ------Bank (hereinafter referred to as the "Bank") do hereby undertake to pay the Beneficiary an amount not exceeding Rs.------(Rs.------) against any loss or damage caused to or suffered or would be caused to or suffered by the Beneficiary by reason of any breach by the said Principal of any of the terms or conditions contained in the said Letter.
2. We------Bank do hereby undertake to pay the Beneficiary any all monies payable under this guarantee without any demur or protest and without recourse to the Principal, merely on your first written demand or authenticated tele-transmission message stating that the amount (s) claimed are due by ways of loss or damage caused to or would be caused to or suffered by the Beneficiary by reason of any breach by the said Principal of any of the terms or contained in the said Letter. We the Bank further agree that the Beneficiary shall be the sole judge to decide whether the Principal has committed any breach of terms and conditions of the said letter and that the decision of the Beneficiary shall be final and binding as to factum of breach and amount(s) payable by the Bank. However, our liability to this guarantee shall be restricted to an amount not exceeding Rs.------(Rs.------only).
3. We------Bank further agree that the guarantee herein contained shall be effective upon its issue and shall remain in full force and effect until all dues of the Beneficiary under or virtue of said Letter have been fully paid and its claims satisfied or discharged or till the Beneficiary certifies that the terms and conditions of the said Letter have been fully and properly carried out by the said Principal and accordingly discharge the guarantee. Unless a demand or claim under this guarantee is made on us in writing within 3 months of this date i.e. on or before ------, we shall be discharged from all liability under this guarantee thereafter.
4. We------Bank further agree that the Beneficiary shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to
Maharashtra State Electricity Distribution Company Ltd. - 40 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis vary any of terms and conditions of the said Letter or to extend time of performance by the said Principal or to postpone any time or from time to time or any of the powers exercisable by the Beneficiary against the said principal and to forbear or enforce any of the terms and conditions relating to the said Letter and we the ------Bank shall not be relieved from our liability by reason of any such variation, or extension being granted to the said Industries Ltd., or for any forbearance, act or omission on the part of the Beneficiary or any indulgence by the Beneficiary to the said Principal or by any such matter or thing whatsoever which under the law relating to sureties would out for this provision have effect of so relieving us.
5. We------Bank further undertake not to revoke this guarantee during its currency except with the previous consent of Beneficiary in writing.
6. This guarantee shall not be affected by any change in the constitution of the Contractor or us, nor shall it be affected by any change in the Beneficiary's constitution.
7. The Bank confirms that it has power to issue this Guarantee and the undersigned has full power and authority to act for & on behalf of the Bank in respect of this Guarantee and has been appropriately stamped as per laws prevalent in Maharashtra.
8. Notwithstanding anything contained herein our liability under this Bank Guarantee shall not exceed Rs.------(Rs.------only) This Bank Guarantee shall be valid until------and we are liable to pay the Guaranteed amount or any part thereof under this Bank Guarantee only and only if you serve upon us a written claim or demand on r before------
IN WITNESS WHEREOF the undersigned for & on behalf of the Bank has signed this Guarantee on ------day of ------month ------year.
______
FOR & ON BEHALF OF THE BANK
AUTHORISED SIGNATORY
Maharashtra State Electricity Distribution Company Ltd. - 41 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
ANNEXURE IX – BANK GUARANTEE FOR PERFORMANCE SECURITY (FORMAT) (To be executed on Rs.200 non-judicial stamp paper purchased in the name of issuing Bank)
To : Maharashtra State Electricity Distribution Company Limited. represented by Chief Engineer ______Zone ______
WHEREAS ______[name and address of Contractor / Bidder] (hereinafter called “the Contractor”) has undertaken, in pursuance of Contract No. ______for works in MSEDCL, ______Zone ______Circle, dated ______2007 for the maintenance, repairs & replacement of Distribution Transformers (T/Fs) including, dismantling, transportation, erection, Testing, Loading & unloading and commissioning of distribution transformers of various capacities and other allied works, including a two year guarantee (defects liability) period, on AMC basis (hereinafter called “the Contact”).
AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with his obligation in accordance with the Contract.
AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee;
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you, on behalf of the Contractor, up to a total of Rs. ______[amount of Guarantee] [in words]______, and we undertake to pay you at ______Zone, upon your first written demand and without cavil or argument, any sum or sums within the limits of Rs. ______[amount of Guarantee] as aforesaid without your needing to prove or to show grounds or reasons for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Contractor before presenting us with the demand.
Maharashtra State Electricity Distribution Company Ltd. - 42 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
We further agree that no change or addition to or other modification of the terms of the Contract or of the Works to be performed thereunder or of any of the Contract documents which may be made between you and the Contractor shall in any way release us from any liability under this guarantee, and we hereby waive notice of any such change, addition or modification.
This guarantee shall be valid until the date of issue of the Final Contract Completion Certificate.
Yours truly, ______
Signature, Name and seal of the Guarantor: ______
Name of Bank / Financial Institution: ______
Address: ______
Date: ______
Maharashtra State Electricity Distribution Company Ltd. - 43 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
ANNEXURE X – EMD (Bank Guarantee)
(To be executed on Rs.200 non-judicial stamp paper purchased in the name of issuing Bank)
WHEREAS, (Name of bidder) (herein called “the Bidder”) has submitted his bid dated ______for the Contract No. ------Dated------for______Project. (Hereinafter called “the Bid”).
KNOW ALL MEN by these presents that We (name of bank) having our registered office at ______(hereinafter called “the Bank”) are bound unto Maharashtra State Electricity Distribution Company ltd, Maharashtra State, India (hereinafter called “the Employer”) in the sum of ______for which payment well and truly to be made to the said Employer the Bank binds himself, his successors and assigns by these presents.
SEALED with the Common Seal of the said Bank this ____day of_____ 2006.
THE CONDITIONS of this obligation are:
1) If the bidder withdraws his Bid during the period of bid validity specified in the Form of Bid.
(2) If the Bidder having been notified of the acceptance of his Bid by the Employer during the period of bid validity and
(a) Fails or refuses to execute the Form of Agreement in accordance with the instructions to Bidders, if required; or
(b) If the bidder does not accept the correction of his bid price pursuant to Clause 33
(c) Fails or refuses to furnish the performance Security, in accordance with the instruction to Bidders.
We hereby agree un equivocally and unconditionally to pay at ------within 48 hours, to the Employer up to the above amount upon receipt of his first written demand, without the Employer having to substantiate his demand, provided that in his demand the Employer will note that the amount claimed by him is due to him owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions.
This Guarantee will remain in force up to and including the date 30 days after the deadline for bid validity as per clause 15 of the instructions to Bidders or as the Employer may extend it, notice of which extension(s) to the Bank is hereby waived. Any demand in respect of this Guarantee should reach the Bank not later than the above date.
DATE______SIGNATURE OF AUTHORISED SIGNATORY ______
Name and Designation:
Seal of Bank
Bank Address:
WITNESS Name and Address:
(Signature)
Maharashtra State Electricity Distribution Company Ltd. - 44 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
ANNEXURE XI – Format for Intimation of Transformer Failure to the Bidder
Transformer Failure Report
To,
M/s. ______
______(Name of the Contractor)_____
______
Date : ______
Time : ______
Name of the Division : ______
Name of the Sub-Division/ Section : ______
Name / Code of the Failed Transformer : ______
Location of the Transformer : ______
______
Capacity / Type of Transformer : ______
Description of the Areas : URBAN / RURAL
Dy. EE / A.E. / J.E. _ _ _ _ _
Section / Sub-division
Maharashtra State Electricity Distribution Company Ltd. - 45 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
Confirmation of Attending the Complaint should be intimated to the
To,
______
Dy. EE / A.E. / J.E. _ _ _ _ _
Section / Sub-division
Following Details to be included in the Complaint Handling Confirmation Report:
1. Date & Time of Receipt of Intimation : ______
2. Date & Time of Attending the Complaint : ______
3. Nature of Fault : ______
4. Action Taken : ______
5. Contact Person : ______
6. Contact details : ______
Signature of Representative of the Bidder
Maharashtra State Electricity Distribution Company Ltd. - 46 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
Cost Estimation Sheet Method of cost Estimation for Distribution Transformers Annual Maintenance Contract
Assuming 2793 (Aluminium Winding) Distribution Transformers in the Jalna Division I
Rate (Rs.) above Sr. D. T/f upto Avg. Total Rs. Description 63 KVA Above No. in No. 63 Total In Lakhs to 200 200 KVA KVA Rate KVA A I ) Repair of already failed DTC Payment will ( which are to be handed over initially for repair & 50 14500 19500 24500 19500 9.75 be made as rolling during AMC period ) per actual work done, ii ) Initially Petty repairs to be done after joint survey. 978 4,300 5,600 6,600 5500 53.79 only once ( Assuming 35% of the existing T/fs ) during AMC period. 63.54
B As the 50 + 978 = 1028 Dist. T/fs ( i.e. 36% of T/fs in service which is double than the failure rate of T/fs are got repaired and brought in service in well healthy & working condition, Assuming failure rate of 5% only, 140 19,500 27.30 T/fs to be repaired = 140 Nos.
C Labour charges (assuming 4 skilled labours are required for AMC of 100 Distribution Transformers) For 2793 Distribution Transformers 112 labours are required. No. of Labours x Rate per day x No. of Mandays 61.32 ' = 112 x 150 x 365 = Rs. 61.32 Lakhs / year D Incidental Charges Assuming 2 vehicles are required for AMC of T/fs. 4.32 1) Vehicle Cost
2) T & P (Lumpsum) = Rs. 10,000 per year 0.10 3) Offie expenses @ Rs.4000 / month = 4000 x 12 ' = Rs. 48000 per year. 0.48 4.90 1st Year : Total ( B + C + D ) 93.52
1 After carrying out maintenance of Dist. T/fs during 1st year as above, Assuming 3% failure of Dist. T/fs to be repaired = Nos. 84 19,500 16.38 84 x 19500 = Rs. 16.38 Lakhs 2 Labour Charges On constantly mainting the Dist.T/fs in well healthy condition during the first year after repair & petty repairs; Assuming 60% Labours are required for 2nd year for AMC of T/fs i.e. 112 x 0.60 = 67 Labours No. of Labours x Rate per day x No. of Mandays 36.68 = 67 x 150 x 365 = Rs. 36.68 Lakhs / year 3 Incidental Charges Vehicle 4.32
T & P - 10000 per year 0.10
Offie - 4000 x 12 = 48000 per year 0.48 4.90 2nd Year : TOTAL ( 1 + 2 + 3 ) 57.96
Maharashtra State Electricity Distribution Company Ltd. - 47 - Tender for maintenance, repairs & replacement of Dist. T/f Including, dismantling, transportation, erection, testing, loading & unloading & commissioning on AMC basis
( 2 ) Average Rate per Transformer for AMC
As expenditure towards (A) is payable as per actual work done, expenditure considered for AMC rate is only ( B + C + D) and ( 1 + 2 + 3 ) Total expenditure for 2 years for AMC = expenditure in 1st year + expenditure in 2nd year. = Rs. 93.52 Lakhs + Rs. 57.96 Lakhs = Rs. 151.48 Lakhs = Say Rs. 151.00 Lakhs = Rs. 1.51 Crs. i.e. Cost of AMC for two years Rate for AMC per T/f for 2 years = Total expenditure for 2 years / Total No. of T/fs. ' = Rs. 202.53 Lakhs / 2000 = Rs. 151.00 Lakhs / 2793 = Rs. 5406 /- per T/fs / 2 year
Rate for AMC per T/f for 1 year = Rs. 5406 / 2 = Rs. 2703 /- per T/fs / 1 year Rate for AMC per Transformer per Month = Rs. 2692.5 / 12 = Say Rs. 225 /-
Total Cost of the tender including Repairing cost of 151+63.54 = 214.54 Rs. In Lakhs first 50 nos T/Fs & 978 nos petty repairing
* The Payment of expenditure at Sr. No. A will be made as per estimated rates & actual work done.
Maharashtra State Electricity Distribution Company Ltd. - 48 -