The Woodland Trust s1

Job Description

Job title: Assistant Membership Development Co-ordinator

Job reference: WT0574

Department: Supporter Marketing

Reporting to: Membership Development Coordinator

Location: Office – Grantham

Hours of work: 37.5 hours per week

Contract: Permanent

Funded: Non-funded

Job Summary

To plan, negotiate, deliver and review the provision of high quality venues and events for the deployment of Woodland Trusts Membership Development officers, so that recruitment targets, key performance indicators and return on investment is achieved.

Key Responsibilities

Responsibility Research and identify key venues for Woodland Trust Membership Development Officers (MDO) to attend, that offer the best opportunity for meeting targets and raising awareness of the Woodland Trust.

Maintain regular contact with decision makers at new and existing venues, managing business relations between the WT and venues to increase the number of times that MDO’s can attend and look to improve the position and frequency to increase quality conversations and membership sales.

Ensure all documentation, checks and information required by venues and by Membership Development Officers are completed accurately and delivered to time, including risk assessments, passes, directions and special instructions to ensure all events are attended in an efficient and effective manner.

Maintain a detailed record of all event / location bookings; the MDO attending and ensure that MDO’s are updated of their schedule of locations. Negotiate with venues to ensure ‘best use’ of Trust funds, through discounts and privileged rates. Manage against budget.

Working closely with the Membership Development Coordinator to ensure that all bookings are evaluated and

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recorded in a central system. Perform other duties which may reasonably be assigned to them by their manager or supervisor.

ROLE DIMENSIONS

Financial (budgetary control etc.) Non-financial (staff management etc.,)

Some budgetary control, managing venue costs against No staff management budget

Qualities/ Experience/Skills Required Essential  General administrative experience acquired in an office environment

 Experienced in using Microsoft Office

 Good negotiating skills

 Collaborative working as part of a team and an ability to establish and maintain positive working relationships

 Excellent organisational skills and rigorous attention to detail, with the ability to multi-task proficiently

 Superb communication skills, both verbal and written

Desirable  An understanding of fundraising

How you need to be

Surefooted – Having a clear sense of direction, being confident by doing the right thing at the right time for the Woodland Trust Nimble – Being innovative and creative and adapting to the changing needs of the Woodland Trust and our people Trusted – Understanding our people, being a listening ear and keeping promises Treasured – Great at building relationships across the whole of the Woodland Trust. A respected, go-to person.

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