Integrated Management Forms & Registers

INTEGRATED MANAGEMENT FORMS & REGISTERS INDEX

. Quality (ISO 9001 – 2015) . Occupational Health & Safety (AS 4801 -2001) . Environmental (ISO 14001 – 2004)

NOTE: That ‘Quality / Occupational Health & Safety / Environmental’ will be abbreviated to IMS

Copy No Master Copy

Issue No A

Issue Date 160216

Authorised Director INTEGRATED MANAGEMENT MANUAL

Page: 1 of 7 Issue: A Authorised: Director

MANUAL CONTROL

These Integrated Form’s & Register’s are given a unique number and are distributed on a "controlled/uncontrolled" basis. Records of Integrated Management Manual holders and Integrated Form & Register’s amendment records are maintained by the IMS Management Representative.

Integrated Form & Register’s remain the property of Ultimate Group Australia Pty Ltd, and are subject to recall. Duplication of the contents of the Integrated Form & Register is prohibited without written authorisation from the IMS Management Representative / Director of Ultimate Group Australia Pty Ltd.

Controlled Integrated Form & Register’s are issued to personnel or organisations at the discretion of the IMS Management Representative/ / Director.

Amendments and revisions to the Integrated Form & Register are automatically issued to Controlled Manual Holders by the IMS Management Representative. It is the responsibility of the recipient to replace the relevant amended pages and destroy the old issues.

Uncontrolled Integrated Form & Register may be issued to customers or external organisations but recipients will not be issued with amendments.

Uncontrolled Integrated Form & Register’s prior to issue shall be clearly and permanently marked "UNCONTROLLED COPY".

IMS MANAGEMENT SYSTEM

1. DOCUMENTS & DATA CONTROL REGISTER (This Document) UGA-IMS-F-001 UGA-IMS-F-001 Document Control Register.doc

IMS MANAGEMENT RESPONSIBILITY

2. ORGANISATIONAL CHART UGA-IMS-F-000 UGA -OHS-F-000 ORGANISATIONAL STRUCTURE.doc

3. LEGAL REGISTER UGA-IMS-F-002 UGA-IMS-F-002 Legal Register.docx

4. AUDIT MANAGEMENT SCHEDULE UGA-IMS-F-003 UGA-IMS-F-003(A) Audit Management Schedules.doc

5. MANAGEMENT REVIEW MEETING AGENDA / MINUTES UGA-IMS-F-004 UGA-IMS-F-004(A) Management Review Meeting Minutes.doc

6. COMPANY INDUCTION QUESTIONAIRE UGA-IMS-F-005 UGA-IMS-F-005(A) Company Induction Questionnaire.doc

PRODUCT REALISATION

7. SUPPLIER QUESTIONNAIRE AND REPLIES UGA-IMS-F-006 Refer Letter to Suppliers UGA-IMS-F-006(A) Supplier Questionnaire.doc

8. PURCHASE ORDER UGA-IMS-F-106 UGA-IMS-F-106(A) Purchase Order .doc

MEASUREMENT, ANALYSIS & IMPROVEMENT

9. CLIENT SURVEY FEEDBACK UGA-IMS-F-007 UGA-IMS-F-007(A) Customer Feedback.doc

RESOURCE MANAGEMENT

10. ISSUE ACTION REPORTS UGA-IMS-F-008 UGA-IMS-F-008(A) Issue Action Report.doc

11. PERSONNEL RECORD TRAINING Employee Skills Matrix & Training Register UGA-IMS-F-009 UGA-IMS-F-009 Training Skills Matrix.doc

12. APPROVED SUBCONTRACTOR/SUPPLIER DATABASE UGA-IMS-F-029 UGA-IMS-F-029(A) Approved Subcontractor-Supplier Database.xls

13. SUBCONTRACTOR/SUPPLIER SITE PERFORMANCE REPORT FORM UGA-IMS-F-034 UGA-IMS-F-034(A) Subcontractor-Subcontractor Site Performance Report Form.doc

14. ITP ( INSPECTION TEST PLAN ) UGA-IMS-F-035 UGA-IMS-F-035(A) Master ITP.xls

15. ISSUE ACTION REGISTER UGA-IMS-F-036 UGA-IMS-F-036(A) Issue Action Register.doc

16. JOB DESCRIPTION FORMAT UGA-IMS-F-037 UGA-IMS-F-037 EMPLOYEE JOB DESCRIPTION Directors.doc

SITE FORMS FOR QUALITY / SAFETY

17. EMPLOYEE INDUCTION BOOKLET UGA-IMS-F-100 UGA-IMS-F-100(A) Employee Induction Booklet.doc

18. SITE INDUCTION CHECKLIST UGA-IMS-F-102 UGA-IMS-F-102(A) Site Induction Checklist.doc

19. SUBCONTRACTOR SAFETY PLAN REQUIREMENTS UGA-IMS-F-103 UGA-IMS-F-103(A) Subcontractor Safety Plan Requirements.doc

20. SUBCONTRACTOR SAFETY PLAN CHECKLIST UGA-IMS-F-104 UGA-IMS-F-104(A) Contractor Safety Plan Checklist.doc

21. SUBCONTRACTOR SAFETY PLAN REGISTER UGA-IMS-F-105 UGA-IMS-F-105(A) Subcontractor Safety Plan Register.doc

22. MEASURING TEST EQUIPMENT CALIBRATION REGISTER UGA-IMS-F-108 UGA-IMS-F-108(A) Measuring Test Equipment Register.doc 23 PUBLIC INFORMATION NOTICE UGA-IMS-F-110 UGA-IMS-F-110 (A) IMPORTANT PUBLIC NOTICE.docx

SITE FORMS FOR SAFETY

24 PLANT PRE-START CHECKLIST UGA-OHS-F-001 UGA-OHS-F-001(B) Plant Pre-Start Checklist.doc

UGA-OHS-F-002(A) Chemicals Register.doc

24. INCIDENT NOTIFICATION FORM UGA-OHS-F-003 UGA-OHS-F-003(A) Incident Notification Form.doc

25. WORK SITE COMMUNICATIONS REPORT FORM UGA-OHS-F-004 UGA-OHS-F-004(A) Work Site Incident Report Form.doc

26. INCIDENT INVESTIGATION REPORT FORM – REGISTER OF INJURIES UGA-OHS-F-005 UGA-OHS-F-005(A) Incident Investigation Report Form - Register of Injuries.doc

27. SITE RISK ASSESSMENT FORM UGA-OHS-F-006 UGA-OHS-F-006(A) Site Risk Assessment Form.doc

28. TOOLBOX MEETING RECORD UGA-OHS-F-007 UGA-OHS-F-007(A) Toolbox Meeting Minutes.doc

29. TEST & TAG REGISTER UGA-OHS-F-008 UGA-OHS-F-008(A) Electrical Tool Tag & Test Register.doc

30. LIFTING GEAR REGISTER UGA-OHS-F-009 UGA-OHS-F-009(A) Lifting Gear Register.doc

31. PLANT & EQUIPMENT REGISTER UGA-OHS-F-010 UGA-OHS-F-010(A) Register of Mobile & Static Plant Equipment.doc

32. WEEKLY SAFETY WALK FORM UGA-OHS-F-011 UGA-OHS-F-011(A) Weekly Site Safety Walk Minutes.doc

33. FIRST AID KIT CHECKLIST UGA-OHS-F-012 UGA-OHS-F-012(A) First Aid Kit Checklist.doc

34. FIRST AID KIT REGISTER UGA-OHS-F-013 UGA-OHS-F-013(A) First Aid Kit Register.doc

35. SAFETY IMPROVEMENT NOTICE UGA-OHS-F-014 UGA-OHS-F-014 (A) Safety Improvement notice.doc

36. MASTER RISK ASSESSMENT FORM UGA-OHS-F-015 UGA-OHS-F-015 Master Factory Risk Assessment.doc

38. MANUAL HANDLING RISK ASSESSMENT FORM UGA-OHS-F- 018 UGA-OHS-F-018(A) Manual Handling Assessment form.doc

39. PPE VOUCHER UGA-OHS-F-028 UGA- OHS-F-028 PPE Voucher Form.doc

40. VISITORS HANDOUT UGA-OHS-F- 029 UGA-OHS-F-029 (A) Visitors & Subcontractors Induction Handout (A).doc

SITE SWMS (SAFE WORK METHOD STATEMENTS)

1. Blank SWMS UGA-OHS-F-SWMS-106-00 UGA-OHS-F-106 Blank SWMS format .doc