Board of Works

BOARD OF WORKS APRIL 11, 2017

2:05 PM MAYOR GRAHAM CALLED THE MEETING TO ORDER IN THE COMMON COUNCIL CHAMBERS WITH BOARD MEMBERS BILL HOAGLAND AND RAY ZOLLMAN PRESENT. ALSO IN ATTENDANCE WERE CLERK- TREASURER JAN HARDY, KAREN MIDDLETON, BILL SAEGESSER, JILL SAEGESSER, MARTY RANDALL, JAMES RICHEY, STACIE SKINNER, JIM BINKLEY, LESLIE BIXLER, JESSICA JONES, SCOTT ZELLERS, GUY TOWNSEND, PATRICIA RICHEY AND JOHN GULLION.

THE BOARD REVIEWED THE MARCH 28, 2017 BOARD OF WORKS MINUTES. RAY ZOLLMAN MADE A MOTION TO APPROVE. BILL HOAGLAND SECONDED THE MOTION. MOTION CARRIED 3-0.

JILL SAEGESSER REPORTED THE CITY COMMON COUNCIL APPROVED THE RESOLUTIONS FOR THE DOWNTOWN REVITALIZATION PLANNING GRANT. THE NEXT STEP IS TO LOOK INTO FUNDING OPTIONS.

BILL SAEGESSER WITH SAEGESSER ENGINEERING A. DAVE O’MARA WILL BEGIN PAVING AS SOON AS THE WEATHER ALLOWS. B. ALL STAR PAVING IS SET TO BEGIN PRECONSTRUCTION ON APRIL 12, 2017. C. BIDS FOR THE MULTI USE TRAIL FROM THE YMCA TO HWY 56 ARE DUE MAY 2, 2017. KERRY THOMPSON IS WORKING ON 4 EASEMENTS THAT ARE NEEDED THROUGH THE AREA. D. REDEVELOPMENT COMMISSION APPROVED AN ARCHEOLOGICAL SURVEY AT THE SMITH PROPERTY. E. WAITING TO HEAR FROM GREG PRINCE WITH INDOT IN REGARDS TO THE HWY 31 & 56 EXPANSION. F. TEMPLE AND TEMPLE BEGAN PRECONSTRUCTION LAST WEEK ON THE SOUTH LAKE ROAD PROJECT. G. THE FIRST MEETING IN MAY SEI HOPES TO MAKE A RECOMMENDATION TO PURCHASE AN ELEVATOR FOR THE BACALA BUILDING.

FIRE CHIEF JAMES RICHEY REPORTED THE CITY HAS BEEN APPROACHED BY THE TOWNSHIP TRUSTEE TO TAKE OVER THE FIRE SERVICES FOR VIENNA. A COMMITTEE WILL BE FORMED TO REVIEW THE FEASIBILITY.

STACIE SKINNER A. LAKE IOLA CAMERA PROJECT IS COMPLETE. B. ASKED THE BOARD TO AUTHORIZE THE MAYOR TO SIGN OUTSIDE OF THE MEETING EASEMENTS WITH JACKSON COUNTY FOR ELECTRIC. RAY ZOLLMAN MADE A MOTION TO APPROVE. BILL HOAGLAND SECONDED THE MOTION. MOTION CARRIED 3-0. C. ASKED THE BOARD TO APPROVE THE MAYOR SIGNING OUTSIDE OF THE MEETING A FIBER CONTRACT WITH THE WATER DEPARTMENT. RAY ZOLLMAN MADE A MOTION TO APPROVE. BILL HOAGLAND SECONDED THE MOTION. MOTION CARRIED 3-0.

JAMES BINKLEY REPORTED HE HAS LOOKED INTO THE PREPAID METERS FOR THE LANDLORDS. IT LOOKS PROMISING. HE HAS CONTACTED OUR BILLING SOFTWARE COMPANY TO MAKE SURE HE’S NOT OVERLOOKING ANYTHING.

LESLIE BIXLER ASKED THE BOARD TO WAIVE THE MARCH LATE PENALTIES FOR GENPAK. THEIR CHECK WAS MAILED, BUT NOT RECEIVED. RAY ZOLLMAN MADE A MOTION TO APPROVE. BILL HOAGLAND SECONDED THE MOTION. MOTION CARRIED 3-0.

JESSICA JONES A. AFTER THE LAST MEETING IT WAS DISCOVERED VIRTRU DID NOT INCLUDE THE HIPPA PACKAGE ON THEIR QUOTE. THIS ADDITION BROUGHT THE ANNUAL AMOUNT FROM $900 TO $1259. SHE TOOK A VOTE OVER THE PHONE AND IT WAS APPROVED TO PAY THE ADDITIONAL COSTS. BOARD OF WORKS APRIL 11, 2017

B. ASKED THE BOARD TO APPROVE AN AMENDED CONTRACT FOR HARLEY APPLEGATE. THE AMENDMENT WOULD ALLOW HIM TO BE PAID TWICE A MONTH INSTEAD OF ONE TIME. RAY ZOLLMAN MADE A MOTION TO APPROVE. BILL HOAGLAND SECONDED THE MOTION. MOTION CARRIED 3-0. C. PRESENTED A ONE YEAR LEASE AGREEMENT BETWEEN THE CITY OF SCOTTSBURG AND IU FOR SPACE AT THE SCIENCE PARK. BILL HOAGLAND MADE A MOTION TO APPROVE AND AUTHORIZE THE MAYOR TO SIGN. RAY ZOLLMAN SECONDED THE MOTION. MOTION CARRIED 3-0. D. ANNOUNCED SPRING CLEAN UP WILL BEGIN APRIL 17, 2017.

RESOLUTION 2017-R7 A RESOLUTION TO AUTHORIZE A DRAW DOWN ON THE BOND ANTICIPATION NOTE OF THE CITY OF SCOTTSBURG IN THE AMOUNT OF $9375.00 WITH WESBANCO. THIS DRAW IS TO PAY SAEGESSER ENGINEERING INV. 1306-43. RAY ZOLLMAN MADE A MOTION TO APPROVE. BILL HOAGLAND SECONDED THE MOTION. MOTION CARRIED 3-0.

KAREN MIDDLETON THANKED JIM BINKLEY FOR ALLOWING MIKE MONTGOMERY TO SET UP THE ENCRYPTED EMAIL SYSTEM AND FIX HER ONGOING COMPUTER ISSUE.

SCOTT ZELLERS ALSO THANKED MR. BINKLEY FOR ALLOWING MIKE MONTGOMERY TO FIX THEIR SECURED DOOR SYSTEM AT THE POLICE STATION.

2:23 PM RAY ZOLLMAN MADE A MOTION TO ADJOURN.

______MAYOR BOARD MEMBER

______ATTEST: CLERK-TREASURER BOARD MEMBER