Special City Council Meeting

Manning, Iowa May 15, 2012

The City Council of the City of Manning, Iowa met in regular session on Tuesday, May 15, 2012 in the Council Chambers of City Hall pursuant to the laws and rules of said Council in regular session. Mayor Harvey Dales called the meeting to order at 5:45 p.m.

Roll Call: Council members Sheryl Dammann, Josh Linde, Andy Eischeid, Jeff Hargens and Richard Johnson were present upon roll call. Also present were Pam Kusel, Ron Reischl, Sam Beckman, Tom Doyel, John O’Brien, Kim Jahn, Amy Dawson, Jodie Rowedder, and city employees Dawn Rohe, Anna Irlbeck, Trent Nelson, John Ohde, and Cory Arp.

Approval of Agenda: After moving branding to the third action item, Dammann motioned, second by Hargens to approve the agenda; all ayes – motion carried.

Citizens Forum: Mayor Dales opened the meeting to public comment. No one was present that wished to comment.

Consent Agenda: After discussion, Hargens motioned and Johnson seconded to approve the consent agenda, which approved the minutes of the April 17, 2012 meeting; payment of bills from April 18 to May 15, 2012 in the amount of $109,822.07; approval of the April 2012 treasurer’s report, approval of the Main Street Liquors and Manning Foods Liquor Licenses, and appointment of Allison River to the Gas Board. Upon Roll, all voted Aye. Motion carried. The following bills were approved (number of checks indicated in parenthesis):

AFLAC Sup. Insurance 96.21 AMERICAN CONCRETE Repairs 803.00 ARCADIA LIMESTONE Repairs 590.17 ARP, CORY Cell Reimb 25.00 ASPINWALL COOP Fuel 2,730.13 BAKER & TAYLOR Books 543.82 BROWN SUPPLY Repairs 46.21 BUNZ & GAFFNEY Legals 256.15 CARDMEMBER SERVICES CreditCard 202.83 CARROLL CO RECORDER 414 4th St 21.80 CARROLL REFUSE Contract Serv 6,178.92 CENTRAL IOWA DIST Sup 340.60 CULLIGAN WATER Water 25.90 DANNER LAWNSCAPES Comm Beauty 3,361.00 DEDHAM COOP Chemicals 103.50 DELTA DENTAL Ins. 746.79 EHLERS, ROBERT Travel Reimb 26.09 FERGUSON Repairs 458.72 FIRE SERVICE TRAINING B Training 75.00 FIRST NATIONAL H.S.A. 104.16 GRAPHIC EDGE Programs 277.14 GUIDEPOSTS Subscrip 17.74 HAWKINS WATER Chemicals 1,527.28 HORIZON EQUIPMENT Parts 707.39 HYGIENIC LABS Testing 93.00 INDEPENDENT REPAIR Parts 49.80 ING Payroll Deduct 370.00 IOWA SAVINGS-HSA H.S.A. 1,035.00 IOWA STATE, TREASUR Sup 200.00 IPERS Payroll 2,994.72 IRLBECK COLLISION Vehicle Maint 293.53 IRLBECK, ANNA Cell/Travel Reimb 148.50 IRS Payroll Taxes 9,498.15 SUSAN KANNE Programs 700.00 KASPERBAUER CLEANERS Cleaning 15.40 LESLE, LARRY Cell Reimb 25.00 MCS (2) Services 250.00 MANNING FOODS Lab Sup 8.15 MANNING INSURANCE Ins 466.00 MANNING MONITOR Legals 332.49 MMCTSU Utility 784.14 MANNING GAS DEPT Utilities/Repairs 714.37 MANNING NEWS JOURNAL Ad 97.00 MMU Utilities 5,324.32 HOMETOWN VARIETY(2) Supplies 63.55 MIDWEST RADAR Vehicle Op 120.00 Ginger Thorn Refund 20.00 Kyle Hansen Prof Serv 280.00 JERRY SANDEEN 414 4th St 3,250.00 SECURITY TITLE 414 4th St 550.00 Our Iowa Subscriptions 32.98 JENNA MUHLBAUER Cleaning 127.50 MUNDT, JUSTIN Cell Reimb 25.00 NAPA AUTO PARTS Parts 35.80 NELSON, TRENT Cell Reimb 25.00 NORSOLV Sup 110.95 OFFICE DEPOT(2) Off Sup 146.24 OHDE, JOHN Cell Reimb 25.00 PUCK CUSTOM ENT. Sanitation 103.60 PUCK, NANCY Advertising 1,000.00 RASMUSSENS Parts 379.64 REGION XII Housing 4,000.00 ROHE, DAWN Cell/Travel/Dep Care 357.34 RYE SUPPLY Parts 462.65 SOLL'S SERVICE Parts/Labor 126.07 STA-BUILT Repairs 541.00 STAMMER, CHAD Cell Reimb 25.00 TEMPLETON SAVINGS Water Mtr Go 2,357.99 TOTAL BACKFLOW Repairs 195.00 TREASURER STATE OF IA Taxes 805.00 TRUE NORTH Ins 8,914.39 TYLER TECHNOLOGIES Maint 550.00 UPTOWN SPORTING G Supplies 58.00 WARNER WELDING Parts 392.19 WIPCO Utilites 51.32 WINDSTREAM Utilities 24.49 WITTROCK, TOM Cell Reimb 25.00 YOUNG, SHAWN Cell Reimb 25.00 PAYROLL EXPENSES 41,951.25 TOTALS 109,822.07 General 41,236.02 Road Use Tax 12,720.09 Trust & Agency 10,480.02 Insurance 466.00 Housing & Urban Renewal 4,000.00 Economic Development 8,438.95 Debt Service 2,357.99 Water 12,748.93 Sewer 11,091.55 Sanitation 6,282.52 TOTAL 109,822.07

Receipts by fund type for the month of April: General - $103,428.79; Road Use - $13,068.24; Trust and Agency-$43,737.66; Insurance Fund-$12,698.06; Emergency Fund-$2740.61; Local Option Sales Tax-$14,501.98; TIF-$20,128.27; Revolving Loan - $5,326.01; Economic Development-$1.33; Debt Service Fund-$20,374.21; Proprietary - $54,487.64. Total receipts - $290,492.80.

Department Reports: Public Works: Ohde’s items were all action items. Rec Center: Arp reported on memberships, summer hours, new employees, and programs. Police: Nelson reported on STEP enforcement from the 21st to the 4th and computer issues. Administration: There were no questions on Rohe’s written report.

PUBLIC HEARING: Budget Amendments. Dales opened the public hearing on the proposed 2011-12 budget amendments at 5:52. No one was present that wished to comment. Dales left the public hearing open.

Resolution 2012-13: The Council reviewed bids from Tom’s Disposal and Carroll Refuse for garbage services. They also reviewed the results of the 140 responses to the community garbage survey. They heard from Joe Lampe with Carroll Refuse Service, Tom Doyel with Tom’s Disposal, and Jodie Rowedder. The Council considered the higher cost of Tom’s Disposal (appx. $12,800 for the contract period). The Council voiced concerns about the excessive speed of the current drivers. Lampe will address this with his drivers. After discussion, Dammann motioned to accept the proposal from Tom’s Disposal to provide residential garbage services for the City of Manning from July 1, 2013 to June 30, 2018. Johnson seconded. Upon roll, Johnson and Dammann voted Aye. Hargens, Linde, Eischeid Nay. Motion failed. Linde then motioned to adopt Resolution 2012-13: Accepting the proposal from Carroll Refuse to provide residential garbage services for the City of Manning from July 1, 2013 to June 30, 2018. Eischeid seconded. Upon roll, Hargens, Linde, Eischeid voted aye. Johnson and Dammann voted Nay. Resolution Passed. New contract with Carroll Refuse will begin July 1, 2013.

Hospital Water and Sewer Request: Sam Beckman, project architect for Manning Regional Healthcare Center (MRHC), presented location and planning designs for the proposed new hospital. He requested a water and sewer line extension so that the hospital can connect to City services. The Council reviewed costs of the public works department doing it or going out for bid for the project, easements, timing, and who should own the mains. It was determined the City should own not only the mains along the street, but also the main loop that the hospital will be installing. John O’Brien, CEO of MRHC, said he would talk to the board about this. After further discussion, Hargens motioned, Johnson seconded to install water and sewer extensions as proposed pending USDA funding of the hospital project with the City to do the installation. Upon roll, all voted aye.

Branding: Ron Reischl, Main Street Manning President and Branding Committee member presented the Council with the proposed community brand and explained the brand process. Rohe discussed how the City will utilize this brand. The proposed launch will be this summer.

With still no one wishing to comment on the proposed budget amendments, Dales closed the public hearing at 6:47 Resolution 2012-14: After discussion, Johnson motioned, Eischeid seconded to adopt Resolution 2012-14: Adopting the Proposed FY 2011-12 Budget Amendment for the City of Manning. Upon roll, all voted aye.

Mower Position: Ohde relayed that the new mower, Mark Ferneding, is doing well and Ohde would like to give him a raise in lieu of hiring a second mower. There was also discussion about offering Ferneding a permanent part-time position to help with snow removal and other jobs also. After discussion, Eischeid motioned to have only one mower position and to increase the wage to $10/hour effective June 1 and to give Ohde the flexibility of offering hours beyond the mowing season. Dammann seconded. All ayes—motion carried.

Code Change Review: Rohe explained that there were areas of the Code that needed review as part of the recodification process. The Council discussed some of the changes and directed Rohe what changes to include in the recodification. The remaining code reviews were tabled until the June meeting.

Other Matters: Dales asked the Council to consider one of them being a volunteer for the Betterment Foundation board. No volunteers at this time. The Council discussed mowing of the airport. Eischeid will do this again and will do it before thistles flower. The property cannot be bailed this year. Johnson passed on complaints about the shelter house restrooms not having grab bars for handicapped people. Ohde will look into adding them. The Council discussed painting of the old bathrooms. There was discussion about the bike rack in front of 3rd & Main. It will be discussed at the next meeting. Generator noise will also be discussed at the next meeting.

With no further business to attend to, Dammann motioned for adjournment; seconded by Johnson. All Ayes. Meeting adjourned at 7:31 p.m.

______Harvey Dales, Mayor ATTEST:

______Dawn Rohe, City Clerk/Administrator