Estrella Mountain Community College

June 25, 2008 Estrella Mountain Community College Ocotillo Hall - Learning Studio 118 1:00 p.m. to 3:00 p.m.

Attendees TLC Voting DO-Darrel Huish (Co-Chair), DO-Earl Monsour, PC-Darren Everingham, GCC-KC Hundere, Members: GWCC-Jose Candanedo (Co-Chair), MCC-Bill DeHaan, SCC-Dustin Fennell, RIO-Ed Kelty, SMCC-Mike Lewis, CGCC-Victor Navarro, PVCC-Paul Golisch, EMCC-Rich Marmon

Meeting Objectives / Agenda

1:00 – 1:30 District Departments: TLC  Executive Update – Darrel Huish Subcommittee, ITS o SIS Oversight group Updates, College Updates 1. They met with the advisory group which brought forward some recommendations to try and address some issues. The outcome is still in process but Darrel will be inviting the presidents to come to a meeting to address the resource issues requested. 2. Q: What are the issues:  duplicate records  time required to process information in the system (as compared to the old sis) o Google 1. IN April Google gave us the ASU contract and after we redlined it and sent it back Google. Unfortunately Google had stopped using that contract and moved to another version – so this is frustrating and requires MCCD to go back and re-edit the new version 2. Technically MCCD is very close and the testing is going well (even through there have been a few bumps in the road) 3. The initial test was to load all active students in the last three years – 700,000 students. Their system couldn’t handle this so they are looking at just the current year. 4. Q: Is it possible that we can use this for the fall?  Technically – Yes  Contractually – Not sure - hopefully o Blackboard Outsource 1. The PO has been cut and DOITS is moving forward with discussions on integration and setup requirements. 2. Version 7.3 – move to Version 8 when it makes sense o DOITS is proceeding with IBM to look at a statement of work to look at the email archiving project. There is no specific timeline on this yet.  Infrastructure and Customer Support – Earl Monsour o See the TLC for a document from Earl with his updates  Instructional/Business Systems – Steve Creswell

TLC – Currently Active Committees  ITAC – Victor Navarro / Rich Marmon o  Contact Center - TBD  MIRA – Doug Harper  ASC – Rich Marmon  Media Leadership Group – 1:30 – 1:50  Change in Councils (Message from Rufus Glasper) – Darrel Huish June 25, 2008 Estrella Mountain Community College Ocotillo Hall - Learning Studio 118 1:00 p.m. to 3:00 p.m. o With this new charge from the chancellor? What would the new TLC look like and how would it be structured? o Q: So does this mean that this is the last TLC meeting for a while? . Yes o Q: Was this new model something that came from the outside consultants or something from CEC? . It came out of a CEC retreat o Having a more formalized technology steering group can really help Maricopa move technology forward in this organization. Having more specific direction from CEC will also help move things forward better than the past. 1:50 – 2:10  Working together/Strategic planning - KC Hundere o At the last meeting there was an initial discussion about how TLC can do some strategic planning related to technology and Maricopa – but – at the moment this will be on hold based on the preceding discussion – except for Google email – this needs to be done in the very near future. o There are several areas that need to be addressed such as: . Who sends email . How often . What kind of Marketing o Darrel asked KC to form a group to start discussing some of these issues now. 2:10 – 2:20  TLC schedule for 2008-2009 – Jose Candanedo o 2:20 – 2:50  Demonstration of our new IP-based intercom system – Rich Marmon o  If Time allow – Demo Microsoft Unified Communication at GWC – Jose Candanedo o

Action Items Who When

Issue Bin:

Meeting Rules:

Start on time, end on time, Stay on track, Monitor your own participation, Limit side conversations, Respect each other’s ideas and work, One speaker at a time – don’t interrupt, Be an active listener, Honor confidentiality, Disagree and clarify when appropriate, Be willing to invest the time for inquiry when appropriate, Consider the entire system, Build shared meaning, Keep an open mind, Have deliberate patience and Have Fun.

Next Meeting Date: Wednesday, July 23, 2008 at Chandler-Gilbert – Chair by Victor