Pursuant to Motion of Adjournment the Polk County Board of Commissioners Met in Regular

Pursuant to motion of adjournment the Polk County Board of Commissioners met in regular session at 10:00 o’clock a.m., August 16, 2011 in the Commissioners Room, Government Center, Crookston, MN. Members present: Commissioner Warren Affeldt, Commissioner Craig Buness, Commissioner William Montague, Commissioner Warren Strandell, Commissioner Don Diedrich and John P. Schmalenberg, County Administrator, Clerk of the Board. Others present: Michelle Cote, Deputy Clerk of the Board.

A motion was made by Commissioner Montague, seconded by Commissioner Buness and adopted by unanimous vote of the Board to approve the agenda and consent agenda for August 16, 2011:

1. Approve Commissioner Warrants. 2. Approve the July 26 and August 2, 2011 board minutes. 3. Approve payment to Cole Papers, Inc., Fargo, ND in the amounts of: $50.99, $62.03, $228.43, $57.66, $279.69, and $623.38. 4. Approve payment to Minnesota CLE, St. Paul, MN in the amount of $950.00 for registration fees for the 2011 Criminal Justice Institute for two employees in the County Attorney’s Office. 5. Approve payment to Walmart for custodial supplies in the amount of $62.38 for the Fosston Incinerator. 6. Approve payment to the Crookston Daily Times, Crookston, MN in the amount of $122.00 for an annual subscription for the Fosston Incinerator. 7. The following resolution (2011-8-39) was offered by Commissioner Montague:

WHEREAS, Warrant No. 167291 in the amount of $ 25.00 was issued in the name of Barbara Hangsleben dated December 23, 2010, and;

WHEREAS, Pursuant to the affidavit on file in the office of the County Auditor-Treasurer, said warrant has been lost or destroyed.

NOW THEREFORE BE IT RESOLVED, That pursuant to M.S. 471.415 the Polk County Board of Commissioners does hereby dispense with the requirement of an indemnifying bond prior to the re-issuance of Warrant No.167291.

BE IT FURTHER RESOLVED, That the Polk County Auditor-Treasurer be and hereby is authorized to reissue a duplicate warrant pursuant to M.S. 471.415.

Commissioner Buness seconded the foregoing resolution and it was declared adopted upon the following vote. YEAS: Buness, Strandell, Montague, Diedrich. NAYS: None.

8. The following resolution (2011-8-40) was offered by Commissioner Montague:

WHEREAS, Warrant No. 166023 in the amount of $ 512.92 was issued in the name of Troy Cymbaluk dated October 29, 2010, and;

1 WHEREAS, Pursuant to the affidavit on file in the office of the County Auditor-Treasurer, said warrant has been lost or destroyed.

NOW THEREFORE BE IT RESOLVED, That pursuant to M.S. 471.415 the Polk County Board of Commissioners does hereby dispense with the requirement of an indemnifying bond prior to the re-issuance of Warrant No.166023.

BE IT FURTHER RESOLVED, That the Polk County Auditor-Treasurer be and hereby is authorized to reissue a duplicate warrant pursuant to M.S. 471.415.

Commissioner Buness seconded the foregoing resolution and it was declared adopted upon the following vote. YEAS: Buness, Strandell, Montague, Diedrich. NAYS: None.

9. Approve payment to the American Lung Association in the amount of $250.00 for Melissa Hayes to attend the Asthma Educator Institute on 8/19 and 8/20 in Fargo, ND. 10. Approve payment to Unity Bank, Red Lake Falls, MN in the amount of $112.64 for lien release for a forfeited vehicle. 11. Approve payment to Lou Tasa, Bemidji, MN in the amount of $80.00 for County Engineer’s Seminar for the Highway.

Michelle Cote, Polk County Director of Property Records and Rob Wagner, Director of Assessment Services, came before the board to discuss matters pertaining to the Taxpayer Service Center. Tax Payer Service Center Update/Survey Results were presented. MCIS and MCCC Appointments were made by the following resolution.

The following resolution (2011-8-37) was offered by Commissioner Montague:

WHEREAS, The primary delegate and alternate delegate for the MCIS joint powers agreement shall be Primary Delegate: Michelle M. Cote, Polk County Director of Property Records Alternate Delegate: Robert L. Wagner, Polk County Director of Assessment Services.

AND, the primary delegate and alternate delegate for the MCCC Cooperative shall be: Primary Delegate: Robert L. Wagner, Polk County Director of Assessment Services. Alternate Delegate: Michelle M. Cote, Polk County Director of Property Records.

NOW THEREFORE BE IT RESOLVED, By the Board of County Commissioners of Polk County, that the aforementioned Delegates are designated as the delegates representing Polk County.

BE IT FURTHER RESOLVED, That the designation of such to MCIS and MCCC respectively to represent Polk County be and the same are hereby approved by this Board.

Commissioner Strandell seconded the foregoing resolution and it was declared adopted upon the following vote. YEAS: Buness, Strandell, Montague, Diedrich. NAYS: None.

2 A motion was made by Commissioner Strandell, seconded by Commissioner Diedrich and adopted by unanimous vote of the Board to approve the compliance requests as presented. A complete list is available in the office of the Polk County Administrator. A letter from Attorney Kurt Deter was presented for review by the Board. An application to repurchase forfeited parcel 83.01487.00 in the amount of $17,586.64 plus interest to date was presented. A motion was made by Commissioner Strandell, seconded by Commissioner Diedrich and adopted by unanimous vote of the Board to approve the application as presented

Richard Sanders, County Engineer came before the board to discuss matters pertaining to his department. A motion was made by Commissioner Montague, seconded by Commissioner Buness and adopted by unanimous vote of the Board to approve the Greystone Construction Maintenance Agreement for $500. A motion was made by Commissioner Strandell, seconded by Commissioner Montague and adopted by unanimous vote of the Board to approve an Agreement between Polk County and The Red Lake Watershed District regarding the “Radi” ringdike and the elevation of County State Aid Highway 18. A motion was made by Commissioner Montague, seconded by Commissioner Buness and adopted by unanimous vote of the Board to approve a purchase of a complete box, crane and compressor for a sign truck in the amount of $108,868.22 to Bert’s Truck Equipment Moorhead, MN.

John Schmalenberg, Polk County Administrator came before the board with matters pertaining to the Administrator’s Department. Ron Denison, Finance Officer presented the June 2011 Cash Trial Balances. The Designate Depositories were discussed.

The following resolution (2011-8-38) was offered by Commissioner Diedrich:

WHEREAS, The Bremer Bank, N.A. of Crookston, The Crookston National Bank of Crookston, The Security State Bank of Oklee, The Ultima Bank Minnesota of Fosston/Winger, The First State Bank of Fertile, The Northern State Bank of Gonvick, The American State Bank of Erskine, The First National Bank of Bagley/Fosston, The First National Bank of McIntosh, Frandsen Bank & Trust of East Grand Forks, The Unity Bank North of Red Lake Falls/Mentor, and The Minnesota Association of Governments Investing for Counties (MAGIC) have submitted their proposals to be designated as a County depository; and;

WHEREAS, Said proposals are accompanied by collateral duly assigned to Polk County and security of County Funds to be deposited in said Banks; and

WHEREAS, The Polk County Board of Commissioners have approved of the various securities and the assignment thereof.

NOW THEREFORE BE IT RESOLVED, By the Board of County Commissioners of Polk County, that the aforementioned Banks be and hereby are designated as depositories of County Funds.

3 BE IT FURTHER RESOLVED, That the designation of such depositories together with the securities given by said Banks and the assignment of such securities to Polk County be and the same are hereby approved by this Board.

Commissioner Buness seconded the foregoing resolution and it was declared adopted upon the following vote. YEAS: 5. NAYS: None.

A motion was made by Commissioner Montague motion, seconded by Commissioner Buness and adopted by unanimous vote of the Board that the following to authorize the Adjustment of Public Health Employee Work Hours to 32/ per week. Public Health would like to submit a letter of intent regarding a grant regarding youth binge drinking. The board discussed the Community Strategic Prevention Framework State Incentive Grant (SPF SIG) and authorized the Administrator to sign the letter approving the application. Ag Credit and Market Value Credit updates were discussed. Budget meetings with individual Department heads have been set for Sept 26, 2011 and September 27, 2011. Requests for Negotiations from several bargaining units have been received. A Professional Building demolition update was given. Other Department matters were discussed.

A motion was made by Commissioner Diedrich, seconded by Commissioner Strandell and adopted by unanimous vote of the Board that the following Commissioner Warrants were approved:

COMMISSIONER WARRANTS DATED 08/19/2011 APPROVED 8/16/2011

VENDOR NAME AMOUNT ADVANCED BUSINESS METHODS 764.75 ADVANCED TIRE & AUTO SERVICE 425.78 ALTRU CLINIC 1,010.00 AMAZON 366.70 AMEM 555.00 AMERIPRIDE LINEN 526.80 AMERIPRIDE LINEN & APPAREL 1,033.85 ANGUS COOP ELEVATOR ASSN 4,729.72 BILL'S PARTS AND SALES 1,350.00 BLUE MAXX RECYCLING 1,080.00 BRAUN INTERTEC CORP 2,416.50 BROST CHEVROLET INC 995.72 BUCHHOLZ BLASTING 510.00 BUILDING SYSTEMS CORPORATION 3,050.00 BURGGRAFS ACE HARDWARE 612.53 CARDINAL HEALTH 1,342.78 STEVE CARLSON 712.50 CHS AG SERVICES 803.18 CHS CREDIT CARD 563.54 CHURCH & DWIGHT CO INC 8,327.30 CLARK DAILEY CONSTRUCTION 14,715.00

4 COLE PAPERS INC 329.26 COMMISSIONER OF TRANSPORTATION 5,434.70 TAMMY CONN 501.73 CONTECH CONSTRUCTION 3,668.12 CRA PAYMENT CENTER 1,408.68 CROOKSTON DAILY TIMES 460.70 CROOKSTON FUEL COMPANY 16,028.63 CROOKSTON IMPLEMENT 458.61 D & M DISTRIBUTING 508.69 RON DENISON 395.92 DON DIEDRICH 704.50 DIST COURT ADMINISTRATOR 322.00 EASTSIDE TRAVEL PLAZA 3,429.40 ECOLAB PEST ELIMINATION SERV 955.60 EIDE BAILLY 812.00 ERSKINE ECHO 398.40 FALLS ELECTRIC INC 681.91 FERGUSON ENTERPRISE INC 3093 381.16 FERTILE JOURNAL 352.44 FISCHER LAW OFFICE PLLC 2,309.55 FOSSTON TRI-COOP 791.13 KATHY GIRDLER 311.36 KATHY GLASS 308.35 GRAINGER 686.45 HANSON OIL CO 1,367.28 HARLAN'S BOATS R US 591.85 HIGHER GROUND 16,102.50 HOGLO TRANSPORT 1,764.84 HOMETOWN MANAGEMENT INC 3,952.00 HONEYWELL INTERNATIONAL INC 1,674.66 RAND HUGHES 1,740.00 HUGO'S #4 303.20 J & S GRAVEL INC 3,580.97 JIM'S QUALITY FLOOR SERVICE 448.88 JT'S STATION 2,382.00 KNIFE RIVER MATERIALS 152,439.60 KRIS ENGINEERING 2,155.60 KROX 534.50 CRYSTALYNN KUNTZ 311.36 KUSTOM KOLLISION 360.13 MARK LANDSVERK 490.07 LAWSON PRODUCTS INC 618.96 LEPIER OIL COMPANY INC 13,657.02 LIBERTY LEASING 713.50 M R SIGN COMPANY 880.18 MARSHALL COUNTY PUBLIC HEALTH 947.34 MAYO MANUFACTURING CO 3,008.73 M.B. MCGEE PA 500.00 MENARDS 3,314.87

5 MENTOR CONVENIENCE STORE 406.08 MHSC RANGE 1,930.00 MIDWEST TESTING LAB INC 5,881.50 MINN DAK ASPHALT INC 2,047.19 MN OFFICE OF ENTERPRISE TECH 589.00 MN UI FUND 1,885.00 MORRIS ELECTRONICS INC 14,284.45 MOTOROLA 7,399.62 NAPA CROOKSTON WELDING 538.10 NET TRANSCRIPTS INC 2,165.10 NORTH AMERICAN SALT CO 4,921.56 NORTH COUNTRY BUSINESS PROD 1,589.67 NORTHERN SAFETY CO INC 446.92 NORTHSIDE EXPRESS 6,787.90 ODLAND FITZGERALD,REYNOLDS 405.75 OFFICE SUPPLIES PLUS 317.89 WESLY OIAN 541.13 OLSON & SONS EXCAVATING 430.00 MELISSA PERREAULT 341.79 POLK COUNTY ADMINISTRATOR 2,620.65 POLK COUNTY ENVIRONMENTAL SERV 642.65 POLK COUNTY HIGHWAY DEPARTMENT 10,667.18 POWER EQUIPMENT SHOP 705.21 PRAXAIR DISTRIBUTION INC 881.17 PROULX REFRIGERATION 1,188.43 PTS OF AMERICA LLC 2,596.00 QUILL CORPORATION 604.86 QUIN CHS & WIC 37,575.05 QWEST CORPORATION 426.03 RAMSEY COUNTY 1,400.00 REGIONAL SANITATION SERVICE IN 468.58 RICHARDS PUBLISHING 476.68 RJ ZAVORAL & SONS INC 100,586.30 RUST STOCK RASMUSSON 3,092.00 SALEM MOTORS INC 4,601.36 SIRCHIE FINGER PRINT 421.91 STEVEN SOGLA 18,169.29 STEVE'S AUTO PARTS INC 1,479.89 STONE'S MOBILE RADIO INC 550.00 WARREN STRANDELL 451.55 STREICHER'S 488.90 THE EXPONENT 1,000.48 THIRTEEN TOWNS OF FOSSTON INC 492.00 TITAN MACHINERY 1,567.85 TODD'S TIRE SERVICE INC 4,491.74 TRUE VALUE HARDWARE 376.58 U S WATER SERVICES 1,555.70 VALLEY PETROLEUM EQUIPMENT INC 7,360.00 VOGEL PAINT & WAX CO INC 22,131.14

6 VOYAGER FLEET SYSTEMS 10,841.69 ROBERT WAGNER 522.27 WENCK ASSOCIATES INC 2,367.11 WIDSETH SMITH NOLTING & ASSOC 5,465.50 LYLE WILKENS INC 40,048.02 YE OLE PRINT SHOPPE 677.00 ZIEGLER INC 3,522.24 179 PAYMENTS LESS THAN $300 20,388.54 FINAL TOTAL...... $667,181.18

With no further business the Board adjourned to reconvene at 8:00 o’clock a.m., August 23, 2011.

______Warren Affeldt, Chairman ATTEST:

______John P. Schmalenberg, County Administrator Clerk of the Board