Application Pack s2

If you need assistance to complete an application or need the forms sent in a different format, please email [email protected] or call 0207 358 6490.

APPLICATION PACK

FOR THE POST OF

CHIEF EXECUTIVE OFFICER

CONTENTS

1. Welcome letter from trustees 2. Organisation chart 3. Job description and person specification 4. Terms and conditions of employment 5. Application process 6. Next steps 7. Application form 8. Equality and diversity monitoring form 1. WELCOME LETTER FROM THE TRUSTEES

Dear Applicant

Thank you for your interest in the post of Chief Executive for the Small Charities Coalition (SCC). The current post holder, John Barrett, has done much to make the charity more sustainable and to grow our staff team. He is leaving, after 10 years (three as CEO) and is looking for a new challenge, having accomplished most of what he wanted to achieve at SCC.

The SCC was established in 2008 in order to provide support to, and a voice for, the thousands of small charities that exist in the UK. We define small charities as those with an income of under £1 million. Our vision is of a strong, well equipped and more confident small charity sector, valued for the positive difference it makes in society. To this end we:

 Provide a range of services to small charities  Collaborate and build partnerships  Champion the role and impact of small charities

Our current strategic priorities, for the three years to the end of 2018, have been to grow the membership; develop a community portal online; extend out training programmes across the UK; strengthen our policy role; and build sustainability.

Our services to small charities include: skills sharing and mentoring; training events; trustee finder; help and advice. You can read more about these on our website. We currently have about 8,000 members and membership is free.

The SCC is a small charity itself, with an income of circa £173k (2015/16) and an enthusiastic team of 6 staff and 8 volunteers, working from a small office near London’s Elephant & Castle in SE17. There is a trustee board of 11 people who meet formally on a quarterly basis but do what they can to help, where they can, in between.

We are looking for a motivated, resourceful and effective leader with a track record of achievement to build on our recent successes; someone with the passion and ability to take us further along on our journey of excellence. You must be able to build strong and effective relationships with a broad range of stakeholders and to manage complex situations. You must also be prepared to work as part of a small team in a very busy office with all that implies, such as rolling up your sleeves to get things done.

If you want to make a difference and are committed to supporting our work then please do apply.

Julia Kaufmann OBE Chair On behalf of the trustees 2. ORGANISATION CHART 3. JOB DESCRIPTION AND PERSON SPECIFICATION

Post: Chief Executive Officer (CEO)

Reporting to: The Board of Trustees, through the Chair Location: London SE17 (near the Elephant & Castle) Hours: 35 hours per week

Purpose of the Job:

 Increase the SCC membership and enhance the charity’s impact and profile.

 Work with the Chair to ensure that the Board of Trustees formulates and regularly reviews the charity’s vision, mission and strategic plans.

 Deliver, through appropriate plans and in accordance with agreed policies and protocols, the vision, mission and objectives of SCC.

 Ensure that the charity is well administered, well resourced, and meets its governance responsibilities.

Principal Tasks:

Leading and managing the organisation

 Work with the Board to ensure that a long-term strategy is in place to guide the charity in achieving objectives to meet the needs of small charities.

 Lead the implementation of the strategy, including setting appropriate targets and reviewing progress against the plan.

 Ensure the organisation remains responsive to the needs of small charities and can demonstrate the value of the services provided and evidence the impact of its work.

 Develop operating policies to ensure programmes and activities are implemented effectively.

 Ensure that the charity has the appropriate policies, procedures, systems and processes in place and that they are being implemented.

 Ensure the successful achievement of results through the effective planning and management of resources.

 Lead, manage and support the staff team to maximise their personal contributions, providing feedback designed to improve future performance.

 Allocate time to ensure that staff are consistently managed and evaluated against quality standards and targets.  Consult with staff before taking decisions that affect or involve them, making them aware that their input is valued.

Fundraising and income generation

 Be responsible to the Board for the overall financial health of the charity; oversee the development of the annual budget and ensure that expenditure is controlled.

 Define and secure the resources (human, material and financial) needed to operate effectively, developing income generation strategies to maintain and enhance the level of funding from existing sources and develop new funding streams.

 Develop and build relationships with partners, supporters, funders and potential funders to maximise opportunities for income generation.

 Provide direction and support to any staff and volunteers involved in income generation activities and ensure team efforts are coordinated.

 Have responsibility for day-to-day prudent financial management, ensuring that expenditure is controlled in line with budgets and that potential risks are identified and managed.

 To ensure the timely and complete preparation of the annual audited accounts and Annual Report.

Promotion of the Charity

 Act as an ambassador for the charity, demonstrating high levels of credibility, through engagement with professional networks, key partners and stakeholders.

 Seek opportunities to expand and promote the role of the charity, ensuring that it is presented in an appropriate, accessible and professional manner to its various audiences.

 Represent the charity in public forums such as speaking at conferences; attending sector policy forums; producing written material for the charity’s own publications/promotional material as well as any appropriate external channels such as trade press etc.

 Establish new relationships and work collaboratively with existing and potential key partners that build organisational voice and reputation in the charity sector.

Working with the Board of Trustees

 Support the Chair in ensuring the continued engagement/involvement of all trustees.

 Prepare clear and thoughtful Board papers as required, drawing the Board’s attention to any decision that needs to be made, and circulating them, together with an agenda, at least 7 days before a meeting.

 Arrange for brief but intelligible minutes of meetings to be produced, for the Chair’s approval, within 5 working days of each meeting.  Provide in a timely and appropriate manner, any information that will assist the Board in carrying out its responsibilities.

 As appropriate, monitor and advise on the composition of the Board of Trustees, its committees (if any) and the process of self-assessment and development.

 With the Chair, ensure an annual calendar of meetings of the Board and subcommittees (if any) are in place.

 Act as the chief liaison between Board and staff, helping each to understand the roles and responsibilities of the other, and the reasons for decisions taken. Person Specification

Essential Desirable

Experience/knowledge

At least 3 years in a senior position that involved Experience of working with at least managing a staff team and a budget. one small charity.

Substantial experience of at least 3 of the A strong understanding of the current following: issues relating to small charities.

 Strategic/business planning Experience of being a trustee.  Policy development  Income generation  Campaigning/lobbying  Marketing/communications  Monitoring and evaluation

Technical skills Evidence of written work.

High level of financial literacy (e.g. ability to read Evidence of continual and interpret charity accounts) although does learning/professional development. not need to have a qualification in finance. Presents oral/written communication Good communication skills; able to articulate in a well structured and visually and present ideas clearly and succinctly both appealing format appropriate to the orally and in writing. needs of the audience.

Good IT and social media skills. Experience of public speaking.

Personal qualities

The ability to build relationships at all levels. Experience of working with a board of trustees. The ability to see the big picture in terms of impact and influence while maintaining a focus on detail and quality of output.

The ability to research and prepare a case comprehensively, gathering all relevant data relating to costs, benefits, risks and likely oppositions.

Personal circumstances:

Able to work outside office hours as required and to travel within the UK, which may sometimes involve an overnight stay. 4. TERMS AND CONDITIONS OF EMPLOYMENT

1. Pay and benefits

Starting salary is £50,000 per annum and access to the company Stakeholder Pension Scheme, which attracts a 3% contribution from the employer, the employee contribution is not defined.

2. Probation

A six-month probationary period applies. The employee will have an appraisal discussion with the Chair, every two months, to assess performance. An extension of the probationary period may be granted at the discretion of the Chair.

3. Annual leave

Paid annual leave is 25 days a year excluding bank holidays, the timing of which must be agreed, in advance, with the Chair.

4. References

All job offers are conditional upon receiving satisfactory references. Reference checks include satisfactory references covering employment for the previous five years.

5. Office location

The SCC offices are located at Unit 9/10, 83 Crampton Street, London SE17 3BQ. 5. APPLICATION PROCESS

If you would like to apply for this position, please send the following:

 Completed application form.  Completed equality monitoring form (optional).  A covering letter telling us why you are interested in this job and anything else you feel is important for us to know at this stage.

Please read all the information in this pack very carefully because the office is unable to deal with any questions during the recruitment process.

6. NEXT STEPS

Closing date for applications 12 noon on Monday 27 March 2017.

Shortlisted candidates to be notified by 7 April 2017.

Opportunity to visit office and talk to staff, by appointment, from 10–13 April inclusive.

Interviews take place: 20 (pm) and/or 21 (pm) April.

Please state in your application if you have any commitments during the interview period that may coincide with these dates. 7. APPLICATION FORM

You are encouraged to detach the application form from the application pack and submit with your covering letter.

Surname ...... Other names: ...... Address ...... Postcode ...... Telephone ...... E-mail ......

Education/training and qualifications with dates

Employment history

1. Present/previous employer ...... Address ...... Postcode ...... Job title ...... Please describe your position in the organisation, your role and responsibilities (please note that this section will be verified with your employer if an offer of employment is made to you.) Date employed: from …………… to ………………………

No approach will be made to your present employer, without your permission, before an offer of employment is made to you.

Please tell us about other jobs you have done, with job title and dates of employment.

Please tell us how far you meet the following person specification requirements and give yourself a mark of between 1 – 10 (in brackets).

Strategic/business planning:

Policy development:

Income generation: Campaigning/lobbying:

Marketing/communications:

Monitoring and evaluation:

Ability to read and interpret charity accounts:

Good IT and social media skills:

Do you have a disability? Yes No If yes, what reasonable adjustments are required for you during the interview process?

References

We require references that cover your employment over the last five years. Your current employer will be one. Please provide us with the contact details of any other.

I can confirm that to the best of my knowledge the above information is correct. I accept that providing deliberately false information could result in my dismissal.

Signature ...... Date ………… 8. EQUALITY AND DIVERSITY MONITORING FORM

Small Charities Coalition wants to meet the aims and commitments set out in its Equal Opportunities Policy. This includes not discriminating under the Equality Act 2010, and building an accurate picture of the make-up of the workforce in encouraging equality and diversity.

The organisation needs your help and co-operation to enable it to do this, but filling in the form is voluntary.

The information you provide will stay confidential, and be stored securely and limited to the CEO and trustees of the charity.

You may complete the form anonymously using the link below or return a printed form in an envelope marked ‘Strictly confidential’ to:

CEO/Chair of Trustees Small Charities Coalition Unit 9/10 83 Crampton Street London SE17 3BQ

Equality and diversity monitoring form.