International Orienteering Federation

INTERNATIONAL ORIENTEERING FEDERATION

IOF WORLD MTB ORIENTEERING CHAMPIONSHIPS (WMTBOC) AND JUNIOR WORLD MTB ORIENTEERING CHAMPIONSHIPS (JWMTBOC)

Application for the year 2021

The Guidance Notes give detailed information on how to fill in this form.

1. Federation Federation:

Name of responsible English- speaking contact person: Function within Federation: Address: Phone: Email:

Signature:

Application page 1 of 10 2. Local Applicant Name of local applicant: Name of responsible English- speaking contact person: Address: Phone: Email:

3. Experience What is the federation’s / (local) applicant’s experience in organising major orienteering events?

4. Event Dates Preferred dates or period: Reason for proposing this period/these dates: Other suitable dates or period: Impossible dates or period:

5. Event Programme Have you already decided on the event programme (order of competitions)? If yes, what are your plans? Are there any restrictions?

Do you plan to offer a training camp or other training opportunities prior to the event?

6. Climate Description of climate and temperatures during suggested event dates.

Application page 2 of 10 7. Vision What is your vision for the event?

8. Event Concept Briefly describe your event concept with emphasis placed on the strengths of your event for all stakeholders according to the event objectives.

9. Combined Events Plan Is the event intended to be combined with another event? If yes, what event?

10. Public Events Plan What public events are planned?

11. Visibility What plans do you have to make your event attractive to media and spectators that will visit your event?

What plans do you have to make your event attractive to media and spectators that will follow you event online (through internet)?

12. Opportunities for Socialising What facilities (at the accommodation, event centre or town) are provided to enable contacts amongst participants outside of the competitions?

Application page 3 of 10 13. Venue and Event Centre (EC)

Location

District: Town of Event Centre: Distances between EC and planned accommodation (km and minutes):

If possible: Please add a link to a Google map with relevant event points of interest and map areas.

Infrastructure/facilities of Event Centre

Type of EC (hotel, sports centre etc.): Room for team officials’ meetings: Facilities for media representatives: Will accommodation be available at EC? If yes, secure bike storage available? Other facilities (restaurant etc.): Will the EC also be the venue for ceremonies (prize givings etc.)?

Distance to planned competition areas/arenas

Competition Distances between Event Centre and planned competition areas Area/Arena (km and minutes): Sprint Middle distance Mass start Long distance Relay

Distance to airport(s) and railway station

Name Means of transport Distance (km) and time to Event Centre (min.) of transport to EC Nearest international airport: Nearest domestic airport:

Application page 4 of 10 Nearest railway station:

Ceremonies

Where are the ceremonies (opening, prize givings, closing/banquet) planned?

14. Accommodation Description of planned accommodation for teams, team officials, media representatives and IOF officials. Describe place, type and capacity.

Accommodatio Type Place Capacity n level (hotel, hostel etc.) (number of rooms, beds) A (most expensive) B

C (cheapest)

Comments on accommodation:

15. Terrains

Sprint

Type (forest, urban etc.) Topography (land forms) Track density Rideability of tracks Off-track riding allowed

Application page 5 of 10 Ground Vegetation/visibility Approx. size in km² Any special features If sprint takes place in urban area: Will roads be closed to traffic?

Middle

Type (forest, urban etc.) Topography Track density Rideability of tracks Off-track riding allowed Ground Vegetation/visibility Approx. size in km² Any special features

Mass start

Application page 6 of 10 Long

Additional comments regarding terrains:

16. Maps Do previous orienteering maps of the planned competition areas exist? If yes, please list them here:

Map name/area Competition Map year Other map details (e.g. link to map):

Application page 7 of 10 Information about relevant major events (orienteering and non-orienteering) held in the planned competition areas within the last 5 years: Event Year Event details (size; venue; arenas; media; organiser etc.)

Additional maps comments:

17. Arenas Have you decided on the location of the arenas?

If yes, have you checked these locations for their suitability?

If yes, have you already been given permission to use these areas?

Will there be joint arenas (= the same arena for two competitions)?

Comments:

18. Fees and cost for participants

Information about planned fees to be paid by the participants

Fee type Fee in EUR per competitor (Entry fees must include possible obligatory transportation.) WMTBOC JWMTBOC Accreditation fee (including model event/s)

Application page 8 of 10 Accreditation fee for team officials Entry fee Sprint Entry fee Middle distance Entry fee Mass Start Entry fee Long distance Entry fee Relay (per team) Participation fee for banquet Fee for one training map

Please note: This information about the entry fees is binding. This means, unless there is a valid reason, the actual fees must not be higher than indicated in the application form.

Comments on fees:

Information about approximate cost for accommodation and meals

Accommodation: cost per room and night Cost per type of accommodation in EUR A B C Single room Double room Triple room Other type of room (please specify) Other (please specify) Cost for meals Is breakfast included in the rates above? Mark YES or NO. Cost for dinner/person

Comments on accommodation and meals:

19. Finances Describe budget and financial plans for the event. How do you plan to cover the expenses and costs of the event?

Application page 9 of 10 20. Permissions and partnership agreements Inform whether area/land access permissions have already been obtained from landowners and/or relevant authorities. If yes, specify which ones and what for.

Describe the planned relationship/contracts between the National Federation and the local organiser.

Agreement with host venues/local authorities

Agreements with sponsors

Agreements with media

Special arrangement to attract non-orienteering spectators

21. Further remarks

Application page 10 of 10