City of Bowdle s3

CITY OF BOWDLE REGULAR MEETING MINUTES JUNE 1, 2015

Mayor Boschee called the meeting to order at 7:02 PM with the following members present: Dale Bieber, Amy Kappenman, Wad e Eisenbeisz, Erick Bieber, Shane Hanson, and Tim Thomas. Also present: Finance Officer Marjean Gab, and for a portion of the meeting Sandy Schlechter, Brooke Heilman, Rodney Schlecht, Lora Schlecht, Ben Hoschette, Michelle Oxner, Lacey Rohrbach, Bobbi Noess, Cindy Lowens, Alexzine Miles, Sheila Wolff, Theresa Hunnel, Margaret Wiederrick, Jaci Fuhrmann, Kathy Stahl, Eileen Job, Linda Kiesz, Shirley Torgerson, Joseph Axtmann, Marissa Meyer, and Mackenzie Klinkhammer.

Motion by Kappenman, seconded by Eisenbeisz, to approve the agenda. All present voted yes. Motion carried.

Motion by Eisenbeisz, seconded by Kappenman, to approve the minutes of the regular meeting held on May 4, 2015. All present voted yes. Motion carried.

Receipts for the month of April: Cortrust Bank, Interest $3.71; First State Bank, Interest $83.05; Midcontinent Communications, Franchise Fee, $274.53, State of SD, Sales Tax, $12574.62; Edmunds County Taxes, $5610.93; State Shared Revenue, County Shared Revenue, $2192.30; Lucky Bandits Lease, $200.00; Lucky Bandits Liquor Inventory, $200.00; Rent, $185.00; Misc. Revenue,$8216.00; Rubble Site Fees/Tax, $647.98; Library Donation, $355.59; State of SD, Alcohol Beverage Fund $732.21; Pe t Licenses, $45.00; Golf Cart License, $30.00; Water/Sys Maint/Late Fees/ Reconnects/Meter Deposit, $7615.53; Sewer/Late Fe es, $5190.00; Hospital/Nursing Home, $755343.00 The following claims were presented: MAY PAYROLL: Hospital/Nursing Home/Clinic Wages 251724.35 City Financial Administration Wages 1552.00 Rubble Site Wages 532.25 Library Wages 1102.00 Sewer Department Wages 925.50 Streets Department Wages 1851.00 Water Department Wages 925.50 IRS/CorTrust Bank, N.A. Payroll Taxes 65263.44 AAA Employee Payroll Deductions 357.56 Accounts Management Employee Payroll Deductions 150.00 Aflac Employee Payroll Deductions 1737.36 Ameriprise Financial Services, Inc Employee Payroll Deductions 695.00 Bowdle Healthcare Foundation Employee Payroll Deductions 358.75 Delta Dental Employee Payroll Deductions 4597.90 Midwest Credits Employee Payroll Deductions 200.00 Portfolio Recovery Associates Employee Payroll Deductions 193.20 Royal Neighbors Employee Payroll Deductions 500.00 SD Department of Justice Employee Payroll Deductions 115.38 Secure Benefits Systems Employee Payroll Deductions 2697.22 VSP Employee Payroll Deductions 232.70 Washington National Employee Payroll Deductions 73.06 Wellmark Health Plans Employee Payroll Deductions 53336.72

A & B Business Equipment City-Office Supplies 7.90 ARC City-Supplies/Maint 580.94 Beadle Ford City-Fire Dept Pick-up 66.15 Bowdle Building and Hardware City-Supplies/City/Library/Park 1487.60 Bowdle Hospital City-May Payroll 5322.45 Carquest City-Shop Supplies 137.97 CNA Surety City-Bond – Amy K 100.00 Drakes Place City-Gas 240.40 FEM City- Airport Utilities 46.00 G & O Electric City-Park Supplies 110.20 Gab, Marjean City-2nd Qtr Zoning Meeting 50.00 Geier, Joe City-2nd Qtr Zoning Meeting 50.00 Hanson, Shane City-2nd Qtr Zoning Meeting 50.00 Heiman Fire Equipment Inc. City – Repair Fire Truck 17261.43 Hoffman, Maurice City-2nd Qtr Zoning Meeting 50.00 Hoven Coop Services City-Repairs/Supplies 356.13 Hydro-Klean, LLC City-Manhole Repairs 4125.00 McFleegs, Inc City-Park(posts for fence) 100.08 Mewherter, Joanne City-Library Chair, Cabinet, DVD’s 335.13

Montana-Dakota Utilities City-Utilities 2044.79 Over Drive City-2016 SD Titles to Go Membership 550.00 Oxner, Jeff City-Labor Library 3508.80 Oxner, Jeff City-2nd Qtr Zoning Meeting 50.00 Petty Cash City-Supplies/Postage 41.56 Parkview Nursery, Inc. City-Park-Trees/Repair Sprinkler System 4349.97 Pride of the Prairie City-Publishing 270.27 Quill Corporation City-Airport Windsock 87.99 Schlechter, Kevin City-Digging 499.80 Schlecht, Rodney City-Gravel/Dirt 495.00 SD Dept Environmental Natural Resources City-Annual Fee 220.00 SD Dept of Revenue City-Water Sample Fees 15.00 SD Municipal League City-Budget Workshop Fee 25.00 The Library Store City-Library Shelving 4936.51 US Post Office City-Postage Stamps 117.00 Venture Communications City-Utilities 90.73 Vilas Superstore City-Supplies 23.69 Visa City-Library Books supplies/Story Hour 724.29 WEB City- Purchased Water 4377.54 Western Communications, Inc City-Fire Dept 1263.00 Weiszhaar, Scott City-2nd Qtr Zoning Meeting 50.00

A&B Business Solutions Admin-General Supply 2254.38 American News Admin General Supply 188.00

Avera Health ER Minor Equipment 3596.12 Avera McKennan Hospital Supplies 39.73 Avera St. Lukes Pro Fees 17131.49 Balkowitsch Enterprises, Inc. Bowdle Clinic Minor Equipment 531.00 Baxter Healthcare Corp Supplies/Lease & Rental 766.03 Beadle Ford Ambulance Repairs & Maint 310.86 Beckman Coulter Lab Supplies 217.29 Biomedix Radiology Prof 21.20 Bowdle Building & Hardware Maint Supplies 784.88 Bowdle Community Club Admin Advertising 250.00 Bowdle, City of Utilities 1041.15 Bryton Corporation Med Surg Unit Minor Equip 1134.00 Cam-Wal Electric HH Billable Supplies 253.00 Cardinal Health Rx Pharmacy-Drugs 7389.12 Cardinal Health Medical Med Surg/Lab Supplies 850.11 Carefusion Solutions Pharmacy Supplies 515.16 Cash-Wa Distributing Nutrition Repairs & Maint 909.23 Compquest Tech Maintenance Infor Tec 2915.91 Custom Sheet Metal Repairs & Maint 715.00 Dakota Broadcasting Admin Adv. Reimb 493.00 Dakota Fire Equip Dietary General Supply 561.00 Dakota Supply Group Maint General Supply 154.15 DMS Imaging Inc Rad. Pro Fees 5169.03 Drakes Place Ambulance Fuel/Adm Advertising/Mkting 273.70 Dr. John Ottenbacher BC/ER Purchased Coverage 7950.00 Division of Motor Vehicles Trlr Registration 14.00 Earthgrains Baking Companies Nutrition Svcs Food 125.75 Eberhardt, Kristi Nutrition Svcs Food 90.00 Ecolab Dietary Equip Rental 84.82 Emergency Medical Products Emergency/Ambulance Equipment 1114.87 Federal Express Corporation Administration Postage 38.25 FFF Enterprises Pharmacy Drugs 3214.70 G & O Electric Supplies 328.84 Geffdog Designs Administrative Advertising 196.10 Graff, Leslee Radiology Travel 247.90 Graphic Controls Supplies 150.87 Grau, Sharon Home Health Mileage 22.65 Grismer, Pam Activities Supplies 71.18 Hannan, Kim OT Professional Fees 292.51 Huff Construction Purchased Maint 23818.00 Jacobs, Karen Home Health Mileage 41.44 Kaiser, Melanie HH/PH Travel Reimb 314.49 Kate’s Floral Admin General Supply 30.00 KCI USA Inc Supplies 370.26 Kramer, Amanda Mileage 17.02 Kreisers, Inc. Med Surg General Supply 134.46 Larson, Hope Travel Mileage 442.38 Les’s Standard Repairs & Maint 610.89 McFee, Phillip Administrative Purchase IT 534.70 Medical Information Tech Admin Minor Equip Software 2531.00 Medical Review Consultant Med Surg Consultant Fees 739.00 Medical Waste Transp Maint Garbage/Snow 218.55 Mehlhaff, Heather Home Health Mileage 67.77 Menards Maint General Supply 299.24 Midco Maint-Utilities 381.43 Miles, Angela Radiology Professional Fees 500.00 Mobridge Regional Hospital Medical Prof Fees 200.00 Montana-Dakota Utilities Utilities – NH/Hosp 5430.73 Network Services Co Housekeeping Supplies 54.45 Noridian Healthcare Solutions, LLC Due 3rd Party Payors BHC 117223.00 Northern X-Ray Company Radiology Maint Contracts 5212.50 Northwest Blade Advertising 55.44 Olympus America Inc. OR SVC Agreements 2956.07 Opus Pharmacy-Supplies 166.64 Owens & Minor Med Surg Supplies 7582.20 Peacock Imaging Radiology Professional Fees 3038.45 Perman, Clint BC/ER Coverage 3770.20 Petty Cash Supplies 204.52 Praxair Oxygen-Supplies 2589.08 Pride of the Prairie Advertising 573.92 Quality Quick Print Bowdle Clinic Supplies 89.78 Reuer Sanitation Waste Disposal 556.00 Schlechter, Sandra Admin Travel Reimb 88.80 SD Dept of Health Book & Subscription 1600.00 SD Board Of Pharmacy Admin Dues 160.00 SD Dept of Revenue lab Professional Fees 20.00 SDN Communication Maintenance Information Tec 1041.75 Servall Laundry General Supplies 244.14 Siemens Healthcare Lab Supplies/Svc Agreements 5384.68 State Street Pharmacy Pharmacy Drugs 21.00 Tri State Water BC Supplies 68.50 Turner Drug Drugs/Pharmacy Consultant 5301.30 Turner, Mary Bowdle Clinic Travel 44.40 UHS ER/Med Surg Equip Rental 1300.00 United Blood Service Lab Blood 482.00 US Bank Lease Pymt 6552.50 US Foodservice Dietary Food 8620.33 Venture Communications Telephone 1901.02 Vilas Superstore Nutrition Svcs Food 170.69 Visa Supplies/Equip/Travel 2686.12 Walmart Community Activities Supply 125.83 Walth, Angie Activities Supply 40.00 Walz Carpet Cleaning Housekeeping 50.00 Wolters Kluwer Admin Dues 643.93 Zambo, Sheila Home Health Travel Reimb 22.82 Zimmer, Mary Med Surg Unit Travel Reimb 47.36

Motion by Eisenbeisz, seconded by Kappenman, to approve the payment of claims. All present voted yes. Motion carried.

Ben Hoschette from Lucky Bandits was present and informed the council that the Front inside Door hinge is broke and also a part of the carpet from the wood floor is coming loose. Mayor Boschee will contact Jeff from Done Right Siding and Services and have him fix both items. Ben informed the council he would like a second sink to be placed at the west end of the bar for availability when he is extremely busy on Karaoke nights. He would especially like it to be installed by the weekend of Tower Days. He looked into a sink from Cash-Wa Distributing in Aberdeen. After some discussion Mayor Boschee told Ben to bring the information in and have the F/O order it and then contact G & O to hook it up.

Motion by E. Bieber, seconded by Kappenman to approve the special events license to TKT Steakhouse/Shotgun Bar & Grill to use their license #RB-3438 and serve beer at the demolition derby on Sunday, June 28, 2015. Poll Vote - All yes. Motion carried.

Motion by Eisenbeisz, seconded by Thomas to waive the open container law during Tower Days on Saturday at the Ball Diamond during the kick-ball tournament and also for the one block on main for the evening festivities, seconded by Thomas. All present voted yes. Motion carried.

Motion by Thomas, seconded by Eisenbeisz to accept the Jenson Rock & Sand patching proposal for $11,385.00. All present voted yes. Motion carried. Rodney will contact Jenson’s and arrange for them to come and do the work.

Discussion was held regarding the well house by the Low Rentals. Council gave Rodney permission to tear down the shed and Mayor Boschee will talk to Jeff from Done Right Siding to construct a new one.

Council Member Kappenman talked about the Red School House that sits behind the museum which needs to be removed and then Rodney will build the foundation up with dirt which will prevent water entering the museum. Council told Kappenman to have the Library Board put the items into the old library area for now and then will deal with surplusing the items later.

Rodney mentioned that Mike Kessel had a question about when he builds a garage on the west lot behind his house and he puts curb and gutter in if the city will black top up to his drive-way. Council said yes that this is the policy as long as he puts curb and gutter in.

Motion by Eisenbeisz, seconded by E. Bieber to enter into Executive Session at 7:31pm for City personnel reasons. All present voted yes. Motion carried.

Mayor Boschee declared Executive Session ended at 7:55pm.

Motion by E. Bieber, seconded by Kappenman to increase Kim Miller to $13.00 per hour. All present voted yes. Motion carried.

Council member Kappenman mentioned the bleachers at the ball diamond are in need of paint. F/O called Eureka Manufacturing for a quote if we were to replace with aluminum, however Eureka Manufacturing did not get back to F/O. Council told Kappenman to also check into the cost of buying new all aluminum bleachers. More discussion will follow at our July 6, 2015 meeting.

CEO Sandy Schlechter presented the council with the April Financial Statements and Statistics. The reports were reviewed by the council.

Motion by D. Bieber, seconded by Eisenbeisz, to enter into executive session at 8:06 pm for personnel reasons. All present voted yes. Motion carried.

Mayor Boschee declared executive session ended at 11:52 pm.

Motion by Eisenbeisz, seconded by Thomas to accept an additional 2 year contract from Wayne Washenberger. All present voted yes. Motion carried.

Motion by D. Bieber, seconded by Eisenbeisz, to correct Mary Turners wage to $54,000 per year. All present voted yes. Motion carried.

Motion by Kappenman, seconded by E. Bieber to change the PTO accrual rate for benefited employees hired after June 2007 to current to the following rates: 0-5 years - .08077 per hours worked; 6-7 years - .08846 per hours worked; 8-9 years - .09231 per hours worked; 10-11 years - .09615 per hours worked; 12+ years - .1 per hours worked. All present voted yes. Motion carried.

Sandy informed the council that some monitors, printers and exam tables have been added to the list of surplus items for the sale on Sunday, June 7, 2015.

Sandy asked the council if it would be okay to place gravel in the back for employee parking. Council was fine with that.

The two proposals for Hospital Roof repair were discussed. Grote Roofing, Inc. out of Aberdeen came in at $35,150.00 and Twin City Roofing Company, Inc. out of Aberdeen came in at $29,300.00. Motion by Eisenbeisz, seconded by E. Bieber to accept the proposal from Twin City Roofing Company for $29,300.00. All present voted yes. Motion carried. The proposal for Phase 3 of the Hospital Front Entrance project from Huff Construction for $33,657.00 was reviewed by the Council. Motion by Thomas, seconded by Eisenbeisz to accept the Phase 3 proposal from Huff Construction. All present voted yes. Motion carried.

Motion by Eisenbeisz, seconded by D. Bieber to approve the medical staff appointment of Dr. Colette Reule, MD. All present voted yes. Motion carried.

The Avera Board Education meeting which was held in Aberdeen on May 11th was briefly discussed. Sandy mentioned she had a copy of the information available if interested.

Motion by Thomas, seconded by Hanson to approve the following new hire: Summer Garner, PT Dietary Aide, $10.50/hr.

F/O presented April Statement of Accounts and Monthly Receipts, Year-to-Date Budget Worksheet and Water Usage and Loss Report for Council’s review.

F/O informed the council that she will be attending Finance Officer’s School June 10th, 11th and 12th at Ramkota in Pierre and that the City Office will be closed.

F/O informed the Council she has Mosquito spraying scheduled on Thursday, June 11th and June 25th.

F/O gave the Council information regarding the 2015 Elected Officials Workshop which will be in Pierre on Wednesday, July 8th. Registration deadline is June 24th so council was asked to let her know if interested in going.

Council approved a vacation request for F/O on July 2nd and July 7th.

The next regular council meeting will be held Monday, July 6, 2015 at 7:00 pm.

Motion by Thomas, seconded by Hanson, to adjourn at 12:11 am. All present voted yes. Motion carried.

______Rick Boschee Mayor Date Attest: ______Marjean Gab Finance Officer - City of Bowdle

Published once at the approximate cost of ______.