Run Asset Retirement Report

Work Instruction Functional Area: Asset Accounting Run Asset Retirement Report

Purpose

Use this procedure to create a report that displays, per asset, the retirement documents in the fiscal year.

Trigger

Perform this procedure when you want to run a report that shows all asset retirements by cost center, posting date, asset number, etc.

Prerequisites

Menu Path

Use the following menu path to begin this transaction:

 Select Accounting Financial Accounting Fixed Assets Information System Reports on Asset Accounting Day-to-Day Activities International S_ALR_87012052 – Asset Retirements to go to the Asset Retirements screen.

Transaction Code

S_ALR_87012052

Business Process Information

The report displays, per asset, the retirement documents in the fiscal year. Each document shows the:

 Retired acquisition and production costs  Retired quantity  Retired proportional depreciation  Earned revenue  Gain/loss  Possible retirement costs

However, the retirement costs have no effect on the gain or loss. Retirement costs are independent of gain or loss in this report, and are displayed for statistical purposes only.

This report can be executed on-line at any time during the month.

Helpful Hints

 The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).  On certain screens you may have to scroll to view some data entry fields. Work Instruction Functional Area: Asset Accounting Run Asset Retirement Report

 Click to further refine selection criteria. Work Instruction Functional Area: Asset Accounting Run Asset Retirement Report

Procedure

1. Start the transaction using the menu path or transaction code.

Asset Retirements

2. As required, complete/review the following fields:

Field R/O/C Description

Company code Required Organizational unit within Financial Accounting Example: UC

Asset number Optional A unique identifier assigned to every asset in SAP Example: 21000135

AA_S_ALR_87012052_RunAssetRetirementReport_0_FinProcAsset 9/20/2017 s.udc 3/11 Ver: © University of Cincinnati Work Instruction Functional Area: Asset Accounting Run Asset Retirement Report

Sub-number Optional Number used to track funding sources of an asset Example: 0

Asset class Optional Each asset is categorized in an asset class which determines their useful life and depreciation schedule Example: 49001

Business area Optional Business Area is the campus to which the cost center is assigned Example: U

Cost center Optional An area of responsibility for capturing costs Example: 1999999999

Plant Optional A place where materials are produced, or goods and services are provided Example: UC

Location Optional The physical site where the asset is stored Example:

This field is not being used at this time.

Asset super number Optional Several assets can be assigned to one asset super number (for example, several WBS elements for one building). Example: 4021

Worklist Optional A group of assets that have been generated and saved; This list is available for use during further processing of these assets Example: Worklist 123

Report date Required Transaction date or planning date Example: 06/30/2005

Depreciation area Required Represents methods to depreciate and retire assets; Examples include book, tax, and cost accounting Example: 01

Sort version Required Code used to determine the sort and summation levels of the displayed data Example: 0003

Translation method Optional Method of translating asset values to other currencies Example:

Not being used at this time.

3. Select to the right of List assets or group totals only.

Asset Retirements (2)

4. Select to the left of Use ALV grid to display data in a tabular format.

This is a continuation of the previous screen after scrolling.

This provides a method for the user to download report data to a spreadsheet or a word document.

Display variant Optional Indicates to the system to display the variant Example:

This field is not being used at this time.

Balance sheet account Optional Indicator identifying if the new account is a balance sheet account; Balance sheet items include assets, liabilities, and equity accounts Example: 191001

Capitalization date Optional The value date of an asset; The system enters the asset value date of the first posting that results in the capitalization of the asset on that date Example: 06/30/2005

Deactivation date Optional The asset value date of the retirement posting for a full retirement Example: 05/31/2005

Transaction type Optional Computerized task or set of tasks performed using SAP; (Transactions allow associates to select, display, search for, and change records in the database) Example: 200

Enter a transaction type between 200 to 299 for asset retirement transactions.

Posting date Optional The date on which a transaction in SAP will be posted to the appropriate accounts; SAP will default this field to be the current date, but changes are allowed; For items to be posted in a future or past period, you must enter the posting date Example: 01/31/2005

Additional heading Optional User defined custom header that will be presented on the report Example: My Asset Retirements

6. Deselect to the left of Print microfiche line.

This feature is not being implemented at UC.

7. Click .

8. Review the displayed information.

9. Select List Export Local file... F9 to create an Excel spreadsheet for the department.

Save list in file...

10. Select to the left of Spreadsheet.

11. Click .

Directory Required Name of Directory Example: C:\Documents and Settings\SLuput\SapWorkDir\

File Name Required Name of Excel file Example: Asset Retirements.xls

13. Click .

14. Click .

15. Click until you return to the SAP Easy Access screen.

16. You have completed this transaction.

Result

You have created the Asset Retirements report and downloaded to Excel.

Comments