Executive Committee Meeting s4

 EXECUTIVE COMMITTEE MEETING  The Rattners – 32 Crane Ct., Manahawkin, NJ Friday, August 6, 2010

PARTICIPANTS: Officers Executive Committee Judith Rattner Steve Blake Terry Vanaman Cole Janet Holdcraft Thomas Barnard Kenneth King Vincent Przybylinski Deborah Evans Program Development Richard Bozza Charles Ivory

RECORDER: Vincent Przybylinski

 MINUTES 

Judith Rattner called the meeting to order at 10:30 AM.

ANNUAL AUDIT Richard Bozza, Judith Rattner, Terry Vanaman Cole, and Thomas Barnard had met prior to the Executive Committee Meeting to conduct the Annual Audit. Subsequently, the Executive Committee decided that Richard Bozza would present the Annual Audit Report at the General Membership Meeting on Friday, October 8, 2010. Deborah Evans accepted the task of having the Audit Report reviewed prior to the General Membership Meeting.

REPORT OF THE SECRETARY Thomas Barnard presented the minutes of the Executive Committee Meeting conducted on May 14, 2010 at NJASA. The Executive Committee members reviewed the minutes. Richard Bozza made a motion to accept the minutes; Deborah Evans seconded the motion; the Executive Committee passed the motion unanimously.

REPORT OF THE TREASURER Terry Vanaman Cole presented the August 2010 Treasurer's Report. The Executive Committee members reviewed the report. Thomas Barnard made a motion to accept the report; Richard Bozza seconded the motion; the Executive Committee passed the motion unanimously.

of 3 NEW JERSEY COUNCIL OF EDUCATION  EXECUTIVE COMMITTEE MEETING MINUTES – 8/6/10

FILING WITH THE SECRETARY OF THE TREASURY Thomas Barnard indicated that the annual not-for-profit electronic filing was completed and that "we are good for another year." He cited confirmation #1748322 for the record.

ANNUAL A UDIT COMMITTEE On behalf of the Annual Audit Committee comprised of Richard Bozza, Judith Rattner, Terry Vanaman Cole, and Thomas Barnard, Richard Bozza indicated that "all is in order." Kenneth King made a motion to adopt the Audit Report; Steve Blake seconded the motion; the Executive Committee passed the motion unanimously.

BUDGET Judith Rattner distributed and presented the 2010-2011 budget, which included a comparison of the 2009-2010 and 2010-2011 figures. The Executive Committee discussed the costs of breakfast and lunch at the General Membership Meetings whose dates were confirmed. The following adjustments to the 2010-2011 proposed budget were made:  Increase Web Support – Hosting from $100 to $110.  Increase Web Support – Maintenance from $200 to $400.  Decrease Fees/Miscellaneous Expenses from $500 to $290. Richard Bozza made a motion to accept the amended proposed budget; Vincent Przybylinski seconded the motion; the Executive Committee passed the motion unanimously.

REPORT OF THE MEMBERSHIP CHAIRPERSON Thomas Barnard and Vincent Przybylinski reported that the Council has not received any new membership applications since the May 14, 2010 Executive Committee Meeting. The Executive Committee discussed a push to acquire new members and the need to get new membership applications to Vincent Przybylinski by at least a week-and-a-half before the fall General Membership Meeting. Judith Rattner encouraged Executive Committee members to bring in at least one new member. The Executive Committee discussed various strategies to search out prospective members (for example, setting up a table at select events and placing ads that would also market the Council). Richard Bozza agreed to oversee the design of a full-page ad.

UPDATE ON NJCOE WEBSITE Vincent Przybylinski distributed a print-out of select website pages, specifically the Leadership Team and Meeting Schedule listings, and asked Executive Committee members to review and edit the pages as necessary. Vincent Przybylinski plans to have his secretary trained with the intent of enhancing the website and exploring the possibility of placing the Council on Facebook.

DISTINGUISHED EDUCATOR AWARDS Judith Rattner reminded the Executive Committee that it had discussed two candidates for the Distinguished Educator Award at the May 14, 2010 meeting. Judith Rattner elicited discussion on prospective honorees for the Award and the completion of the nomination process. The Executive Committee decided that it would pursue honoring one of the previously discussed candidates at the October 8, 2010 General Membership Meeting and the other at the April 15, 2011 General Membership Meeting. The Executive Committee briefly discussed the possibility of honoring more than one educator at general membership meetings. However, the prevailing feeling was that honoring one individual at each meeting was best. In preparation for the October meeting, Judith Rattner indicated

of 3 NEW JERSEY COUNCIL OF EDUCATION  EXECUTIVE COMMITTEE MEETING MINUTES – 8/6/10 that she would reach out to both the prospective fall honoree and the honoree's presenter. The Executive Committee confirmed that Walter Quint usually gets the Distinguished Educator plaque and Judith Rattner's assistant gets the new nameplate for it.

GENERAL MEMBERSHIP MEETING (OCTOBER 8, 2010) The Executive Committee discussed NJ Commissioner of Education Bret Schundler's speaking at the October General Membership Meeting. Richard Bozza indicated that the Commissioner "plans to be with us in Bridgewater at 11:00 AM." Charles Ivory suggested adding the deputy commissioner as a contingency speaker. Richard Bozza stated that he will double-check with the Commissioner and pursue the contingency plan.

EXECUTIVE COMMITTEE MEETING DATES The Executive Committee confirmed the following meeting dates, locations, and times:  Thursday, January 6, 2011 – NJASA Headquarters – 10:00 AM  Friday, May 20, 2011 – NJASA Headquarters – 10:00 AM

GENERAL MEMBERSHIP MEETING (APRIL 15, 2011) Charles Ivory raised the idea of having prior State Commissioners of Education speak at the April General Membership Meeting, particularly since the last general membership meeting that involved a panel of past commissioners was well attended. Richard Bozza encouraged corresponding with and inviting previous commissioners early. Charles Ivory indicated that he will work with Judith Rattner to coordinate a panel of past commissioners for the April meeting. The Executive Committee discussed possibilities for speakers for 2011-2012, including a panel of speakers from various educational associations and speakers on policy.

UPDATE STATIONERY Richard Bozza indicated that he will handle the updating of the Council's stationery.

UPDATE BROCHURE Richard Bozza indicated that he will handle the updating of the Council's brochure.

GOOD OF THE ORDER Kenneth King regenerated the discussion on speakers for future general membership meetings. The Executive Committee discussed a panel of leaders from the State's different educational organizations (that is, ASBO, COE, School Boards, PSA, ASA, NJEA, and PTA) and a select politician. Richard Bozza indicated that the Council would have to secure someone like U.S. Secretary of Education Arne Duncan well in advance. Judith Rattner raised the idea of establishing the October 2011 General Membership Meeting date (Friday, October 7, 2011) and potentially pursuing Arne Duncan.

ADJOURNMENT Thomas Barnard made a motion to adjourn the meeting; Terry Vanaman Cole seconded the motion; the Executive Committee passed the motion unanimously.

The Executive Committee Meeting adjourned at 11:45 AM with gratitude extended to the Rattners for their hospitality.