Facilities & Administrative (F&A) Costs Reduction Or Waiver Request Form

Office of Sponsored Proposals & Awards FACILITIES & ADMINISTRATIVE (F&A) COSTS REDUCTION OR WAIVER REQUEST FORM A cost reduction or waiver is defined as the acceptance of a rate lower than the approved F&A rate. You need to use this form when: 1) You are requesting the F&A rate be lowered from our federally negotiated rates; 2) The agency requests (limits) the F&A rate be lowered from our federally negotiated rates and this limit does not apply uniformly to all grant recipients. You do not need to use this form when: 1) Sponsor policy or statutory limitations indicate the reimbursement of F&A costs at less than the federally negotiated rates and this is applied uniformly to all grant recipients (for example DOE policy stating only 8% F&A rate be requested on any award); 2) You are requesting GSU federally negotiated rates. All waivers must be documented and approved using this form. F&A cost waivers are granted on a case-by-case basis. Complete and submit this form to OSPA along with your proposed budget and routing form.

Principal Investigator: College: Dept: Phone: Sponsor: Project Title: Proposal Due Date: PI Signature: Date:

Project Budget Justification for Waiver Request (Attached additional page if needed) Direct Costs (MTDC Base): $ GSU Negotiated F&A Rate: % (A) Full GSU F&A Costs if allowed to be charged to the project: $ Requested Rate: % (B) Requested F&A Costs: $ Amount of total F&A requested for waiver consideration from URSA (A minus B) $ The justification should include a rationale for the request and why GSU should subsidize the F&A. Please attach additional pages if necessary.

Print Name Approval Signature Date

Chair/Director: Yes No

Dean Yes No

For URSA Use Only OSPA Officer Verification of Yes No Signature: Date: Information

Vice President for Research & Economic Yes No Signature: Date: Development

This policy can be found online at http://www.gsu.edu/images/vp_research/Indirect_Cost_Waiver_Policy.pdf Revised 9/24/2013. Contact your sponsored projects officer if you have questions about this process or form.