Greene County Board of Commissioners November Monthly Meeting Page 1 of 3

GREENE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING Combined Work Session and Voting Session NOVEMBER 2013

NOVEMBER 14, 2014 WORK SESSION:

Chairman Bullard led the Pledge of Allegiance.

Call to Order: Chairman Bullard called the meeting to order at 9:00 a.m.

Roll Call: Commissioners Torbert, Rhodes, Britt, and Chairman Bullard were present. Also present was County Manager Byron Lombard.

Chairman Comments: Chairman Ed Bullard gave notice that he was changing the format of the meeting. First, he expressed disappointment at the lack of interest in the public comment portion of the meeting. Going forward, he said that he will instead go to the citizens to receive their input in the form of Town Hall meetings. He encouraged his fellow Commissioners to host Town Hall meetings in their respective districts. Second, he noted that the November 2013 meeting would be the last meeting to include the “Commissioners Reports” section. He read the intent of Commissioners’ Reports per the adopted Rules of Order, adding that Commissioners Reports largely have not adhered to the Rules of Order. Instead, he asked that the Commissioners let him know at least 24 hours before the meeting if they would like to give a report or not. Third, he congratulated County Manager Byron Lombard and Finance Manager Amanda Smith for receiving the Certificate of Achievement for Excellence in Financial Reporting for the fifth year in a row.

Minutes: The Minutes from the October Regular Monthly Meeting, the October 10, 2013 Called Meeting, the July 8, 2013 Executive Session, and the September 12, 2013 Executive Session were discussed. The Chairman inquired with the Commissioners to determine if any corrections were necessary. No corrections were noted. Commissioner Rhodes motioned to approve the Minutes from the October Regular Monthly Meeting, the October 10, 2013 Called Meeting, the July 8, 2013 Executive Session, and the September 12, 2013 Executive Session. Commissioner Torbert seconded. Motioned carried unanimously.

Planning & Zoning:

Preliminary Plat for Reynolds Development and Management Group, Carey Station Tract – Section 1: The Commissioners reviewed a request from Reynolds Development and Management Group for Preliminary Plat Approval for Carey Station Tract –Section 1. The parcel of land contains 15.45 acres of land zoned CPUD, and is designated as tax map 54, parcel 10 near the intersection of North Campus Drive and Carey Station Road. The proposed subdivision creates 42 single-family lots. The Board has previously reviewed and approved this plat twice before with only minor changes, but those approvals lapsed due to inactivity. Commissioner Britt motioned to approve the Preliminary Plat request submitted by Reynolds Development and management Group for Carey Station Tract, Section 1 creating 42 residential single-family lots located off of North Campus Drive. Commissioner Rhodes seconded. Motioned carried unanimously.

Business Items:

Alcoholic Beverage License – Stansell Community Stores, Inc.: The Commissioners reviewed information that the location formerly known as the “Veazey Grocery” located at 4160 Veazey Road is being reopened by Ken Stansell. Mr. Stansell desires to obtain a retail package license for the sale of beer & wine. Commissioner Rhodes motioned to approve a beer & wine retail package license for Stansell Community Stores, Inc. in the Greene County Board of Commissioners November Monthly Meeting Page 2 of 3 name of Ken Stansell as the holder of the license. Commissioner Britt seconded. Motioned carried unanimously.

Budget Adjustments: The Commissioners received detail of several budget adjustments that are necessary for the year-end closeout of several Funds and programs. These adjustments are identified by the Administrative Office. In addition to the FY2013 adjustments, an adjustment for FY2014 has been identified that will reduce the personnel line item in the Probate Court due to a vacancy that has been replaced with an employee at a lower pay rate.

The necessary adjustments include:  Adjusting the overall budget to recognize revenue in the form of a refund form the Public Defender’s Office to cover the increased monthly cost of the Public Defender’s contract from July-September ($143.00)  To transfer funds from within the animal Control departmental budget accrued wages in the Animal Control Department ($801.00)  To transfer funds within the GIS departmental budget to cover overage in various benefit expenses and office supplies within the GIS Department ($87.00)  Adjusting the overall budget to recognize revenue and associated expenses related to the vending machines at the jail ($474.00)  Adjusting the overall budget of the Hotel/Motel tax Fund to recognize increase in revenue and associated expense allocations ($150,000.00)

Commissioner Britt motioned to approve the necessary budget adjustments for the 2013 Fiscal Year and the 2014 Fiscal Year as presented. Commissioner Rhodes seconded. Motioned carried unanimously.

Drug Testing and Drug Evidence Storage Space Project: Chairman Bullard provided background on the need to build a Drug Testing and Drug Evidence Storage space for the use of the Sheriff. Commissioner Rhodes asked about existing storage rooms available to the Sheriff. County Manager Lombard advised that the current storage area is inadequate for drug testing and storage. Commissioner Torbert motioned to make the necessary budget adjustments to fund the construction of a drug testing and drug evidence storage area in the space utilized by the Sheriff in the Annex using contingency funds for the project. Commissioner Britt seconded. Motioned carried unanimously.

Resolution Declaring Elections Results - SPLOST: The Commissioners reviewed the general obligation bond law with the passage of SPLOST VI that requires that the issuer declare the results of the election. The Board needs to adopt a Resolution declaring the election results. Bond Counsel has prepared the Resolution for consideration. Commissioner Britt motioned to approve Resolution Number 2013.11.14(a) declaring the election results for SPLOST VI, and to waive the reading of the Resolution. Commissioner Rhodes seconded. Motioned carried unanimously.

Economic Development Commission: Commissioner Rhodes commented that he believes the item has been resolved. No official action was taken.

Intergovernmental Agreement for Part-time Magistrate Funding & Resolution to Fund an Additional Part-time Magistrate Position: The Board has previously discussed entering into an Intergovernmental Agreement to fund a fourth part-time magistrate position. The Intergovernmental Agreement would be between the County, the City of Greensboro and the City of Union Point. A Resolution is needed in order to create the magistrate position. Commissioner Rhodes motioned to approve the Intergovernmental Agreement By and Between Greene County, Georgia, the City of Union Point, and the City of Greensboro regarding the funding of an additional magistrate position for the remainder of the 2013-2016 term of the Chief Magistrate of Greene County, and to adopt Resolution Number 2013.11.14(c) regarding the creation of an additional part-time magistrate position, waiving the reading of the Resolution. Commissioner Britt seconded. Motioned carried unanimously. Greene County Board of Commissioners November Monthly Meeting Page 3 of 3

Commissioner’s Report:

District One Commissioner had no report.

District Three Commissioner had no report.

District Four Commissioner had no report.

Executive Session: None

Adjournment: Chairman Bullard adjourned the meeting at 9:18 a.m.

Respectfully Submitted,

______Sylvia V. Hill, County Clerk

The above minutes were adopted and approved this day 12th day of December, 2013.

______Ed Bullard, Chairman Titus Andrews, Sr., Vice-Chairman

______Marion Rhodes, Commissioner Gerald Torbert, Commissioner

______Jimmy Britt, Commissioner