HGFA BOARD MEETING August 28-30, 1998

HGFA BOARD MEETING August 28-30, 1998 Embassy Motel, Hopetoun Crt, Deakin

MINUTES Attendees: Rohan Grant; Peta Roberts; Rob Woodward; Rohan Holtkamp; Mike Zupanc; Tim Cummings; Keith Lush; Ian Jarman (HGFA Exec. Dir.); and Craig Worth (Ops Mgr and Minutes Secretary). Guests:Mick Roberts, CASA Regulatory Review Office (Friday a.m. only); Brett Freebody (Friday p.m. only). Apologies: Lee Scott, Shaun Keane Meeting Commenced 9: 00 a.m. Friday 28th.

Actions included in the previous Minutes were tabled. Most Actions had been completed; Actions not completed included: Action: 98.12 Craig Worth has just began drafting the list requested. Action: 98.13 Not completed to date as the number of calls into the HGFA Office have not risen to warrant an additional telephone line. Action: 98.14 Ongoing.

Motion 98.17: That the Minutes of the last meeting be accepted as read. Moved: Rob Woodward Seconded: Tim Cummings Carried unanimously.

Motion 98.18: That HGFA send a letter to CASA informing them of our concern and our responses to the cancellation of the Safety Contract and Schedule A and B agreements.. Moved: Rohan Grant Seconded: Rohan Holtkamp Carried unanimously.

Action 98.15: Rohan Grant to write to CASA.

Motion 98.19: That the Trainee Pilot Membership system as proposed be introduced [with the membership fee established at $15.] Moved: Rob Woodward Seconded: Peta Roberts Carried unanimously Amendment (subsequent email discussions by board) That the Trainee Pilot Membership system as proposed be introduced. Moved: Rob Woodward Seconded: Peta Roberts Carried

[Action 98.16: The HGFA office to introduce the system with a rebate on Instructor/Passenger Carrying Insurance fees already paid being provided in the form of Trainee Pilot Membership Cards. (See back page this issue L/D for more info)]

Action 98.16: amended action item. The HGFA office to introduce the system with the fee set for first season to be reviewed in consultation with instructor representatives before June 1999. Action 98.17: The Operations Manager to write to Mr Freeman and advise him of these breaches being reported. This should also warn Mr Freeman that any future breach to any of the HGFA rules or regulations will definitely lead to disciplinary action being taken, and this breach will be taken into account. Mr Langham should be advised of this action and thanked for reporting the matter.

Action 98.18: Redundant due to subseuqent information being identified

Motion 98.20: That the seminars be held as proposed in the Executive Directors report. Moved: Mike Zupanc Seconded: Peta Roberts Carried unanimously.

Operations Manager’s Report Action 98.19: The requirements for issue of a hang gliding Restricted Certificate to be considered by instructors attending the National Instructor Conference in 1999.

Action 98.20: The Operations Manager to develop and implement appropriate standards similar to established undercarriage standards for ultralights and microlights.

Action 98.21: The Operations Manager to: advise instructors that the carriage of appropriate parachutes for all tandem operations is recommended; advise all members via his Skysailor report of the legal ramifications of ignoring HGFA recommendations; and investigate the feasibility of including a definition of “recommendation” in the Operations Manual.

Action 98.22: The Operations Manager to respond to the Byron Bay HGC, reiterating the HGFA policy in regard to pilot certificate level vs class of glider.

Action 98.23: The Operations Manager to pursue amendment of the HGFA Operations Manual to rectify the anomaly in regard to the pilot certificate level recommended for Moyes XT and Airborne Sting model gliders.

Motion 98.21: That the Auditors Report for the FY 97/98 be accepted and that it be signed by the President and Treasurer as required. Moved: Rob Woodward Seconded: Rohan Holtkamp Carried unanimously.

Motion 98.22: That $150,000 of HGFA funds be immediately invested with SBC Brinson and that the investment market be monitored for future investment of the remaining $ 150 000 previously earmarked for investment. Moved: Peta Roberts Seconded: Tim Cummings Carried unanimously.

Motion 98.23: That the HGFA Board reaffirms its support for the amalgamation process and the proposed schedule of amalgamation. Moved: Rohan Grant Seconded: Tim Cummings Carried unanimously.

Action 98.24: Ian Jarman to finalise a date for the meeting with GFA representatives and work with Keith Lush to determine appropriate HGFA representation.

Action 98.25: A working group be formed and address the monthly newsletter concept. The working group to be made up of Keith Lush (Chair), Mike Zupanc, Rob Woodward & Tim Cummings.

Action 98.26: Keith Lush and Rohan Holtkamp to draft a respoinse to the members lodging the complaints.

Action 98.27: Peta Roberts to contact Suzy Gniest re the Training Issue and review advertising rates.

Motion 98.24: That in the event that the MAAA does not contribute additional funds to the project, the HGFA commit further funds up to a maximum of 50% of the balance of shares on offer. This added investment shall be conditional on all current share holdings being downgraded to reflect the current estimated value of NSAC at $25,000. Moved: Rob Woodward Seconded: Keith Lush Carried - 6 for 1 against.

Motion 98.25: That an interest rate comparable to or slightly greater than that gained from current HGFA term deposit investments should be applied to future loans to Clubs or Associations for site acquisition or retention. Moved: Rohan Holtkamp Seconded: Mike Zupanc Carried - 6 for 1 against.

Action 98.28: Ian Jarman to seek an itemised report from Sports Momentum of their achievements to date and seek clarification of their future expectations in regard to HGFA promotion and the level of service they will provide for the current retainer.

Motion 98.26: That the proposed Terms of Reference for State Branches be accepted as tabled. Moved: Keith Lush Seconded: Rob Woodward Carried unanimously.

Action 98.29: Ian Jarman to include the Terms of Reference for State Branches in the HGFA Management Procedures Manual.

Motion 98.27: That the HGFA provide the funding requested to a limit of DM 1 000 to develop the Race Version 4 Scoring System software in the absence of any direct FAI funding. That ASAC to be requested to write to the FAI seeking financial assistance for the sporting duties of the Commissions. Moved: Mike Zupanc Seconded: Tim Cummings Carried - 5 for 1 against.

Motion 98.28: That the Group Personal Accident Policy proposal be put to the HGFA members to gauge the level of support for its adoption. Prior to its introduction a minimum 500 members, must respond and a majority agree to the adoption of the proposal. Moved: Rob Woodward Seconded: Mike Zupanc Carried unanimously.

Action 98.30: Rob Woodward to seek a paper outlining the benefits of the Group Personal Accident Policy and assist Ian Jarman to put the proposal to the members. NSW members are to be given the option of being included under the policy.

Action 98.31: Ian Jarman to respond to the brokers declining their offers.

Action 98.32: Rob Woodward to approach John Garret and seek to move the period of insurance to be effective from 1 st October through to the 30 th September each year. He is also to seek a written clarification of the insurance claims process.

Action 98.33: Rohan Grant to arrange for the script of the video soundtracks to be translated. The videos then are to be provided to the HGFA Safety & Operations Committee for appraisal. The videos then are to be dubbed and offered for sale to instructors and members.

Motion 98.29: That HGFA membership of the Confederation of Australian Sport not be renewed. Moved: Rohan Holtkamp Seconded: Rohan Grant Carried unanimously.

Action 98.34: Ian Jarman to advise CAS of the HGFA’s decision not to renew membership.

Budget review 1998/99 / Confirmation of amendments Ian Jarman outlined several changes to the 1998/99 budget. The Board agreed that the required changes are appropriate.

Action 98.35: Ian Jarman to draft and circulate an updated budget. The next meeting of the Board was proposed to be held in Sydney over two days: 17-18 April 1999. Meeting Closed 2:10 p.m. Sunday 30 th.

E-mail amendments refer Motion 98.19 and Action 98.16