Headquarters Relocation Summary

Here is a summary as of today of decisions/actions taken since the national board’s Feb 26th conference call that confirmed the transition of SGMP’s headquarters arrangement to a 100% virtual/teleworking operation following the approval by Curtis Investments (building owner/landlord) of a sublease agreement between SGMP and Kiernan Group Holdings. Decisions and updates continue to occur on a daily basis.

The following transition agreement was made between SGMP (Rob Bergeron) and Kiernan (Dr. Kathleen Kiernan):  Kiernan agreed to allow SGMP to utilize the cubicle nearest the terrace from Apr 1st – May 31st for use by SGMP employee Anna Marie Stewart. Anna Marie is in the process of moving and is unable to work from home until after May 31st.  Kiernan agreed to allow SGMP to utilize the top half of the east hall storage room and the entirety of the storage closet off the main lobby through May 15th.  SGMP agreed, after on-site inspection with Kiernan, to paint the walls of the 1st and 3rd offices facing King Street and to sand/stain both sides of frames to the suite’s double lobby doors (in place of the contractual agreement to paint the entire suite).  SGMP agreed to provide Kiernan with access to Ste 200 for possible delivery of items as soon as Mon, Mar 16 th.  SGMP agreed to have staff out of Ste 200 by COB on Fri, Mar 27th, and to have belongings out or into on-site storage by COB on Mon, Mar 30th.  SGMP agreed to give Kiernan a group of office hard goods with estimated market value of $750.  SGMP agreed to work to provide Kiernan with our three grandfathered discount surface parking spaces for as long as possible for the duration of our sublease agreement.

The following implementation agreements have also been made between SGMP and Kiernan:  Kiernan to purchase the phone system (12 handsets + 1 conference bridge) owned by SGMP for its market value of $1,500.  Kiernan to purchase the high-speed color printer owned by SGMP for its market value of $1,000.  Kiernan to assume the lease agreement between SGMP and Capitol Office Systems for the color copier/scanner and its customer service/parts support plan (to be finalized with COS representatives on Tue, Mar 24 th).  Kiernan to purchase a group of office hard goods items for estimated market value of $250 (to be finalized on Tue, Mar 24th).

Other actions:  Our bank, general counsel, accounting firm and insurance broker were contacted to confirm actions needed regarding this office transition.  Bergeron participated at a seminar at Intelligent Office Alexandria called “The Virtual Association: Is It For You?”  A phone system agreement was made with Telelink (our existing phone system provider/reseller) that will provide VOIP service via our existing numbers and direct dials for ~$200 less each month. The system features find & follow services and privacy for staff members’ cell phone numbers.  A post office box was rented and tested four blocks from 908 King (our new mailing address will be PO Box 321025, Alexandria, VA, 22320).  A desktop check scanner has been ordered from Citibank (at no cost) with which to electronically deposit checks into our bank account.  A basic home office set-up was developed and implemented for all staff members with different individuals needing different items but only a 3-in-1 printer/scanner/copier ($50 each) needed by all employees.  A free LogMeIn.com account was set-up to enable virtual IT support for all employees. Other Updates:  All staff members’ new work stations will be in place and operational prior to this month’s national board meeting.  All staff members will report to work in Ste 200 for the last time this year on Mon, Mar 30th, for the sole purpose of completing any last tasks relating to our vacancy of the premises.  The formal walk-thru and official keys exchange by SGMP and Kiernan will occur with Curtis representatives on Tue, Mar 31st.  The security deposit and April rent will be deposited in SGMP’s bank account before Apr 1st.  Virtual office resources and best practices via ASAE have been identified and utilized this month as well as post- national board meeting.  Rentable and “off the grid” occasional staff meeting spaces have been researched for post-national board meeting follow-up.  Off-site storage facilities have been identified for post-national board meeting follow-up.  A company account program at FedEx Office Print & Ship Centers was identified for possible post-national board meeting follow-up.  Email footers/business cards to be put in place following the national board meeting.