Cost-Saving Procurement Kpis

1) A brief overview of your current situation and needs This should be no longer than one sentence. Use this as the subject line when sending the request to the suppliers.

2) Details and descriptions Provide a clear overview of your plans. A detailed request will result in fewer questions asked when running the request.  Location: Describe the business goals driving this request for proposal  Detailed description of the project: Here you can mention size, purpose, main features, etc. It’s important to attach images of the project. A concise, yet detailed description will help you avoid endless questions from the supplier during the RFP process.  Key dates: When do you plan to start the development and when do you hope to see it deployed in production? List the key dates and milestones. You should also let the companies know if the dates are set in stone or open to some flexibility.  Budget and costing: Provide an estimate budget that you can assign for this project. Also state your preferred costing model: fixed-cost, variable scope with hourly rate or other.  Project management and collaboration: If you have designs, provide a brief overview here. Include the complete designs as an additional attachment. If you have specific wishes about the project management, communication with the contracting company or preferred development methodology, list them here.

3) Mandatory requirements: State your mandatory requirements (e.g. past experience, qualifications, references, company turnover rate, etc.). Let contractors know that if these are not met, their proposal will be rejected.

5) Guides for sending the request to your suppliers If you are planning to send the information to your suppliers by email, then take a look at this video. In two minutes, you can learn how to run requests faster and save up to 40% of your time.