Instructions and Award Criteria s5

SPECIAL CONDITIONS FOR A State Purchasing Agreement For Commercial Paper Shredders Begin Date 03/18/2005 End Date 03/17/2006 Agreement #6003127-PA PURPOSE The purpose of this e-Quote is to establish a one (1) year State Purchasing Agreement (SPA) for the purchase of Commercial Paper Shredders by all State of Florida agencies and other eligible users.

CERTIFICATION AND ELECTRONIC SIGNATURE By completing and responding to this e-Quote, vendor is agreeing to all terms and conditions, including the terms of PUR 7722, and certifies that the discounted prices stated will hold for the duration of the agreement and that the prices quoted meet or exceed manufacturer’s warranty. Price decreases are acceptable on invoice(s) presented for payment.

TECHNICAL DOCUMENTATION & PRICE LIST All products/services quoted must meet or exceed all requirements of this e-Quote. When technical documentation and/or price list is required, its purpose is to demonstrate compliance of the product bid and to allow a technical evaluation of the product and verification of a true savings to the State of Florida Eligible Users.

DELIVERY All prices quoted shall include delivery and freight charges to the ordering agency.

PURCHASING CARD PROGRAM The State has implemented a purchasing card program through the Bank of America, using the VISA network. Contractors will receive payment from the purchasing card in the same manner as other Visa purchases. Accordingly, respondents must presently have the ability to accept VISA or take whatever steps necessary to implement the ability before the start of the agreement term. The State reserves the right to revise this program in conjunction with implementation of an on-line procurement system. VISA acceptance is mandatory but is not the exclusive method of payment. Please indicate your ability to accept VISA in the space provided on the Ordering Instruction sheet of the e-Quote.

When an ordering agency makes a purchase using the State Purchasing Card, as method payment, the language in paragraph 7, Transaction Fee, on the attached form PUR 7722 does not apply. When the State Purchasing Card is not used as a method payment, or a purchasing card other than the State Purchasing Card is used the language does apply.

AWARD Award will be made to the responsive and responsible vendor who offers the highest discount from their list price resulting in the lowest net price to the state. Vendor must submit a copy of their price list to the Department of Management Services at the address below or provide a website where the price list can be verified. Vendor may bid by district (counties) or statewide. Please indicate on page 6 of e-Quote.

CANCELLATION OF SNAPS AGREEMENTS Current SNAPS Agreements for like items or services will be replaced by any State Purchasing Agreement (SPA) awarded as a result of this e-Quote. The new SPA agreement may be replaced by any State Term Contract that may be awarded in the future.

QUESTIONS If you have questions regarding how to use the eQuote tool (i.e., how to log in, review a quote, submit a response, download and attachment, etc.), please contact the My Florida Market Place Customer Service Desk at 1-866-352-3776 or at [email protected] .

If you have questions pertaining to the content of the eQuote itself, please contact the agency contact person listed on the eQuote. The contact person for this eQuote is Dorothy Stuff, telephone 850-410-2426 or email [email protected] Specifications

1. Security shredders shall meet the requirements of NSA/CSS Specification 02-01 for high security cross cut paper shredders. 2. Warranty on parts and labor shall be 1 year or better. 3. Indicators for full bags, jammed paper and door open as well as ready. 4. Shall have auto reverse 5. Shall have replacement bags available for purchase. 6. Shall have overload protection. Destroyit Paper Shredders Percent discount List Price From Price List SPA Price

Model 2230 S/C Shred sz 3/16” 299.00 50% 149.50 Model 2230 C/C Shred sz 1/8 x 1” 419.00 50% 209.25 Model 2250 S/C Shred sz 3/16” 429.00 50% 214.50 Model 2250 C/C Shred sz 1/8 x 1” 539.00 50% 269.50 Model 2350 S/C Shred sz 3/16” 659.00 55.5% 293.25 Model 2350 C/C Shred sz 3/32 x 5/8” 789.00 55.6% 350.00 Model 2400 C/C Shred sz 3/16” 949.00 55.5% 422.00 Model 2400 S/C Shred sz3/32” (Special Order) 949.00 55.5% 422.00 Model 2502 S/C Shred sz ¼” 1549.00 54.2% 710.00 Model 2502 S/C Shred sz 3/16” 1549.00 54.2% 710.00 Model 4003 S/C Shred sz ¼” 5199.00 56.8% 2246.00 Model 4003 C/C Shred sz 3/16 x 2 3/8” 6099.00 56.8% 2635.00 Model 4003 C/C Shred sz 3/32 x 5/8” 6099.00 56.8% 2635.00 Model 4004 S/C Shred sz ¼ 5699.00 56.8% 2462.00 Model 4004 S/C Shred sz 3/16” (Special Order) 5699.00 56.8% 2462.00 Model 4004 C/C Shred sz 3/16 x 2 3/8” 6699.00 56.8% 2895.00 Model 4004 C/C Shred sz 3/32 x 5/8” (Special Order) 6699.00 56.8% 2895.00 Model 4107 S/C Shred sz ½ 11499.00 35.2% 7455.00 Model 4107 S/C Shred sz 3/8 11499.00 35.2% 7455.00 Model 4605 S/C Shred sz 3/8” 10899.00 35.2% 7065.00 Model 4605 S/C Shred sz ¼” 10899.00 35.2% 7065.00 Model 4605 C/C Shred sz 3/16 x 2 3/8” 12199.00 35.2% 7905.00 Model 4605 C/C Shred sz 3/32 x 5/8” (Special Order) 12199.00 35.2% 7905.00

GBC Shredders GBC Shredmaster 6020 S ____2999.00______56.8%______1297.00_____ GBC Shredmaster 6060X 3499.00 ______55.3%______1565.00___ GBC Shredmaster 7120S 4699.00 55.2% 2105.00 GBC Shredmaster 7160X 5599.00 55.3% 2505.00

Intimus Shredders Intimus S-407 5500.00 50.4% 2730.00 Intimus 802 14547.00 53.8% 6720.00 Intimus 852 12673.00 53.8% 5855.00 Intimus 702 ¼ cut 5600.00 50.4% 2780.00 Intimus 702 1/8 cut (Special Order) 5600.00 50.4% 2780.00 Intimus 702 cross cut 6364.00 53.8% 2940.00 Intimus 852VS 13914.00 53.8% 6425.00 Intimus 0077 SL 13944.00 51.4% 6776.00 Intimus 0077 SX 9287.00 51.4% 4515.00 Intimus 302 SF 2923.00 50.8% 1437.00 Intimus 402HS 2436.00 50.7% 1200.00 Intimus 602 HS 4896.00 48.2% 2536.00 Intimus 602 SF 4838.00 48.2% 2508.00

Dahle Shredders Dahle 20452 9795.00 56.8% 4232.00 Dahle 20453 10995.00 56.8% 4750.00 Dahle 20552 10995.00 56.8% 4750.00 Dahle 20553 11495.00 56.8% 4966.00 Dahle 20394 10995.00 56.8% 4750.00 Dalhe 20630EC 2995.00 56.8% 1295.00 Percent discount List Price From Price List SPA Price

Dahle 20634EC 4295.00 56.8% 1856.00 Dahle 20830EC 5495.00 56.8% 2375.00 Dahle 20835EC 8995.00 56.8% 3886.00 Dahle 33134HS 4995.00 56.8% 2158.00 Dahle 20801S 2195.00 52.3% 1046.00 Dahle 20803 1995.00 50.00% 997.00 Dahle 20814 2995.00 56.8% 1295.00 Dahle 20800EC 2595.00 56.8% 1122.00 Dahle 20822EC 2995.00 56.8% 1295.00 Dahle 20390 4995.00 56.8% 2158.00 Dahle 20396 5795.00 56.8% 2504.00 Dahle 20434 2695.00 56.8% 1165.00

Any additional products that are not listed above will be provided to the user at no less than the discount offered above. SAVINGS/PRICE REDUCTIONS

Respondent is required to furnish the percent (%) savings in prices offered in this eQuote compared to retail, list, published or other usual and customary prices that would be paid by the purchaser without benefit of an agreement resulting from this eQuote.

DATE 3/14/2005

COMPETITIVE PRICES OFFERED AVERAGE 54 % SAVINGS.

HOW CAN WE VERIFY THE CLAIMED SAVINGS (example: retail or other usual and customary prices published at (url), or other source of benchmark prices)?

All prices listed are verified with the manufacturer as List Price. List Price can be confirmed at

www.factory-express.com or through any of the listed manufacturer web sites.

AUTHORIZED SIGNATURE:

TELEPHONE NUMBER: 505-247-3232 ext109

RESPONDENT NAME: John Smatana

IF AGREEMENT AWARDED, STATE PURCHASING ANALYST/SPECIALIST TOOK THE FOLLOWING STEPS TO VERIFY SAVINGS: Verified manufacturer prices through web site and checked discounts by subtracting SPA price from list Price and then dividing list price into result giving me the discount.

WHAT WERE THE RESULTS? 54%

PURCHASING ANALYST/SPECIALIST: Dorothy Stuff Ordering Instructions

CONTRACTOR: Factory Express

SPURS VENDOR NUMBER: 85-0435957-001 eQuote/Agreement Administration

Please identify the person who will be responsible for administering the agreement on your behalf if award is made, and include an emergency contact phone number:

Name: John Smatana Title: Sales Manager Street Address: 3505 Constitution Ave NE, Albuquerque, NM 87106 Email Address: [email protected] Phone Number(s): 505-247-3232 ext 109 or 800-399-2564 Fax Number: 505-891-4641

If the person responsible for answering questions about the agreement is different from the person identified above, please provide the same information for that person.

Name: Same As Above Title: Street Address: Email Address: Phone Number(s): Fax Number:

Direct Orders Please provide the following information about where the Customers should direct orders. You must provide a regular mailing address. If equipped to receive purchase orders electronically, you may also provide an Internet address.

Street Address or P.O. Box: 3505 Constitution Ave NE City, State, Zip: Albuquerque, NM 87106 Phone Number: 800-399-2564 or 505-247-3232 Toll Free Number: 800-399-2564 Ordering Fax Number: 505-891-4641 Internet Address: www.factory-express.com Federal ID Number: 85-0435957 Remit Address: 3505 Constitution Ave NE City, State, Zip: Albuquerque, NM 87106 Email Address: [email protected]

Attach additional addresses for all locations in Florida authorized to perform services under this agreement. All locations must be registered in MyFloridaMarketPlace.