INFORMATION AND HOTEL RESERVATION FORM FOR NEW YORK STATE YMCA CHAMPIONSHIPS MARCH 18 – 20, 2016

The Flushing Flyers Swim team will be competing at SUNY Buffalo on Friday, March 18 through Sunday, March 20, 2016. We will be staying at the Holiday Inn, 1881 Niagara Falls Blvd. Amherst, N.Y. 14228 1-716-691-8181. The entire Hotel is non-smoking.

The cost of the room is $123.99 per night including tax. There is a continental breakfast buffet ($8 PLUS tax & tip) or full breakfast buffet ($14 INCLUDES tax & tip) at the Hotel. If you are interested in the breakfast and you are in the 11 & over session, please indicate below so that we can get the buffet open early enough before the meet starts. Since it is approximately 8 hours by car and the weather in March is very unpredictable, it is strongly recommended that all swimmers participating at Y States stay at the Hotel on Friday and Saturday even if they are not competing on Friday night. On Sunday, the 10 & unders usually finish around 4:30 and 11 & over finals usually finish around 7:00. In order to reserve your room you must return this reservation form along with full payment by January 14th, 2016. Rooms will be allotted on a first come, first serve basis and we only have 80 rooms available. After Jan 14th, we will only hold you a room if our block is not filled or if your child is a new qualifier. Please fill in the information below and return it with your payment (check or money order payable to Holiday Inn) in full to your child’s coach. Checks handed in now will not be deposited until at least Feb. 1st. All swimmers must be chaperoned by an adult. The pool is approximately three miles from the Hotel. The Hotel has a restaurant for Breakfast, Lunch and Dinner and there are ample restaurants within a short distance of the Hotel. Rooms are either two double beds or a King. If you can use a King or King plus sofa pullout please do not request a double as they might not have enough for everyone. Rollaways are available for $10 plus tax per night. A limited number of refrigerators are available at no charge in order of your reservation with priority given to medical needs. Please indicate your needs below along with any other special requests. *************************************************************************************** Swimmer(s) Names:______Telephone # ______Parent e mail______Parent Cell # ______Name(s) of Parent(s) Attending:______Name(s) of Non-Swimming Siblings Attending:______I will require a room for ______people at the Holiday Inn for the following nights (check every night you will require a room):

THURS NT, MAR 17th FRI NT, MAR 18TH SAT NT, MAR 19TH SUN NT, MAR 20TH TWO DOUBLE BEDS KING SIZE BED Any special requests ______

ENCLOSE $123.99 FOR ONE-NIGHT, $247.98 FOR TWO-NIGHTS, $371.97 FOR THREE NIGHTS, $495.96 FOR FOUR NIGHTS. MAKE ALL CHECKS PAYABLE (NO CASH PLEASE) TO “Holiday Inn”. PLEASE RETURN ALL FORMS TO YOUR CHILD’S COACH. DUE DATE IS JAN 14TH. ANY QUESTIONS, PLEASE SEE RICHIE. December 23, 2015

ALL FAMILIES MUST RETURN THIS FORM REGARDLESS OF YOUR METHOD OF TRANSPORTATION

We have begun investigating chartering buses for the YMCA State Championships in Buffalo, New York. The cost of the trip will depend on the number of people that sign up. If we fill up one bus the cost will be approximately $85 per person round trip. Less than a full bus will increase the cost. If we move to a second bus the cost would go up unless we fill that one too. The bus will depart from the YMCA on Bowne St. at 5 am and arrive at SUNY Buffalo around 1:00. The bus will take you back and forth from the Hotel to the pool and back all weekend. It will depart either after 10 & unders are done Sunday afternoon (if no 11 & overs that have to take the bus make Sunday night finals) or after finals (7PM?) Sunday night and take you back to the YMCA. If we have two buses, one could depart after the 10 & under session and the other would leave after 11 & over finals if that is okay with the drivers. If you do not take the bus you have to arrange your own transportation to and from Buffalo. (There might be a limited number of seats on the Huntington buses).

I have to secure the bus/buses immediately if there is enough interest. Please indicate your choice below of your intentions at this time and return to Richie by Jan 14th. This year due to many last minute changes last time we are requiring a $50 non-refundable (unless illness documented by doctor’s note) deposit per person for the bus reservation. This has to be a money order payable : Aristocrat Limo and Bus Co. The cut off date for bus reservations will be Feb 15th. At that time the final price will be determined and your balance will be requested. Note: The bus company will not take individual checks.

Family name ______E Mail______Swimmer’s Name ______We will be making our own transportation arrangements to States ______We would like to take the bus to Buffalo. ______Number ______and names of people for the bus ______