1.1 Accessing Your School S Indicative Budget for 2016/17

Special School Funding Guidance 2016/17

26th February 2016

1 CONTENTS

Section Description Page No. 1. Introduction 2 1.1 Accessing your school budgets 2016/17 2 2. Background to the Dedicated Schools Grant 2016/17 2-4 3. Special school funding arrangements 2016/17 4 4. Funding for post 16 students 5 5. Copyright Licences 5-6 6. Devolved Formula Capital (DFC) 6 7. Pupil Premium 6-8 8. Appendix A – Copyright Licences Factsheet 9-14

1. Introduction Your indicative budget allocation for 2016/17 is now available to download. The budget is indicative as top-up funding will vary in-year as outlined in the guidance notes below. The Schools 2016/17 Budget Report will be taken to the Executive Board on 22 March 2016.

2 This document provides guidance in respect of the calculation and administration of special school budgets for 2016/17 as funded by the Dedicated Schools Grant (DSG). The guidance also includes information relating to other areas of funding such as pupil premium and devolved capital funding.

1.1 Accessing your school’s indicative budget for 2016/17 On 25th February 2016 all head teachers and business managers were sent a passcode which you will need to be able to access all the spreadsheets noted below which are in support of the 2016/17 budgets. If you have not received the email please contact Thomas Loftus on 0115 8764289.

a) Indicative Special School Budget 2016/17 b) Indicative Devolved Capital Funding 2016/17 c) Indicative Pupil Premium Budgets 2016/17

The files noted above are located:

http://www.nottinghamcity.gov.uk/nottinghamschools/index.aspx?articleid=6404

Indicative Special School Budget 2016/17 This spreadsheet shows in detail the calculation of your school’s indicative budget for 2016/17. By entering your passcode in the blue cell you will be able to see your school’s Indicative Special School Budget. Section 3 in this document explains the rationale and basis for the indicative budget allocations.

2. Background to the Dedicated Schools Grant 2016/17

The main arrangements for the DSG 2016/17 are:

. The continuation of the separate Schools Block, Early Years Block and High Needs Block;

. Cash flat per pupil funding for the Schools and Early Years Block;

. The schools block unit of funding (SBUF) has been increased from £5,301.01 to £5,329.23 per pupil to take account of the cash transfer adjustment made by the Education Funding Agency (EFA) for non-recoupment academies;

. The Minimum Funding Guarantee (MFG) will continue at minus 1.5% per pupil;

. The amount per pupil for the early years free entitlement for three and four year olds is the same for 2016 to 2017 is the same as for 2015 to 2016.

Initially, this has been multiplied by pupil numbers from the January 2015 early years census and school census to produce a provisional allocation. This will be updated in:

 July 2016 based on January 2016 pupil numbers

3  July 2017 based on 5/12ths of the January 2016 pupil numbers (to cover April 2016 to August 2016 period) and 7/12ths of the January 2017 pupil numbers (to cover the September 2016 to March 2017 period)

This means that the final allocation for three and four year olds for 2016 to 2017 will be based on 5/12 x January 2016 pupil numbers plus 7/12 x January 2017 pupil numbers.

. The Early Years Pupil Premium (EYPP) for three and four year olds has been included in the settlement but this is a provisional allocation. Initial allocations for EYPP will be announced to LA’s in summer 2016. The allocations will be based on the number of children eligible for the EYPP as recorded in the January 2016 early years census and school census.

The allocations will be updated in summer 2017, based on 5/12ths of the January 2016 participation numbers (to cover the April 2016 to August 2016 period) and 7/12ths of the January 2017 participation numbers (to cover the September 2016 to March 2017 period).

This means the final allocations for the funding for EYPP will be based on 5/12 x January 2016 participation numbers plus 7/12 x January 2017 participation numbers.

. The amount per child for disadvantaged two year olds is the same as for 2015 to 2016.

Initially, this has been multiplied by participation numbers from the January 2015 early years census and school census to produce a provisional allocation.

Initial funding allocations for two year olds will be announced in July 2016. These will be based on the number of eligible children participating in early education as recorded on the January 2016 early years census and school census.

The allocations will be updated in July 2017, based on 5/12ths of the January 2016 participation numbers (to cover the April 2016 to August 2016 period) and 7/12ths for the January 2017 participation numbers (to cover the September 2016 to March 2017 period). The final allocations for the funding for two year olds will be based on 5/12 x January 2016 participation numbers plus 7/12 x January 2017 participation numbers.

. High Needs Block – the funding settlement for 2016/17 is made up of:

The LA’s high needs block baseline for 2015/16, adjusted:

o to reflect the full financial year funding resulting from the outcome of the high needs exceptions process for the academic year 2015 to 2016, o to reflect the full financial impact of the changes from residency to location funding basis for the 2015 to 2016 academic year post-16 places and Non- maintained Special Schools (NMSS) places o to exclude NMSS place funding from the high needs block baseline

4 o to show each LA’s share of additional top-up funding of £92.5m based on their proportion of the 2-19 aged population projections for 2016. Nottingham City received £0.570m

. The DfE has not funded any growth in places for 2016/17. Therefore the first call on the above funding increase has been to cover the £0.227m impact on place and associated top-up funding from the increase in planned SEN places for academic year 2016/17 which we consulted Schools Forum on at the 5 November 2015 meeting.

. The remaining funding increase has been channelled into funding to support pupils with SEN in mainstream schools.

. The Schools Forum sub-group met on three occasions during Summer/Autumn 2015 to review SEN support costs and funding in mainstream schools. Trend analysis considered by the group highlighted that the levels of need of pupils starting school have been rising with record number of pupils being supported in Reception and Year 1. Numbers in each cohort requiring support are also increasing as they progress through primary. The findings of this analysis are reflected in the 2016/17 budget.

3. Special School funding arrangements for 2016/17

The revised national school funding arrangements introduced, from April 2013, a system of funding specialist high needs settings an amount of £10,000 per place, plus top-up funding per pupil.

There are no changes to top-up funding rates per pupil for 2016/17.

Planned places for the academic year 2016/17 are as discussed with schools and Schools Forum in November 2015 prior to submission to the EFA (academies only). The EFA has not provided extra place funding to reflect the planned place increases.

The published budget is an indicative budget. The place funding is a final allocation for the year. However, the top-up funding is indicative and will be adjusted on a termly basis for pupil movements. The forecast pupil numbers are based on known named pupils at the current time.

The £150,000 budget established in 2015/16 to support pupils requiring significant extra support in their first term of transition to special school continues for 2016/17.

In 2016/17, as in 2015/16, a forecast tool spreadsheet will be produced to enable special schools to forecast their budget allocation based on updated pupil estimates.

4. Funding for post-16 students

5 The indicative budgets include funding at £10,000 per place, for all planned places both pre- and post-16.

5. Copyright Licences

Since 2013/14 the DfE purchased a single national copyright licence, managed by the DfE, for all state-funded schools in England. This has meant that LA’s and schools have not had to negotiate individual licences. From 2015/16 this arrangement also covered special schools. These arrangements cover maintained schools, academies, non-recoupment academies, special schools, PRU’s and nurseries and the funding for this will be held centrally by the LA. Post 16 academies are not included as they are not technically ‘schools’ and will need to make separate arrangements, as will 6 th form colleges. Appendix A provides information on the copyright licences covered in the agreement for 2016/17 provided by the DfE.

Table 1 shows the licences included in this agreement.

Table 1: Copyright Licences Copyright Licensing Agency (CLA) Schools Printed Music Licence (SPML) Newspaper Licensing Agency (NLA) Education Recording Agency (ERA) Filmbank Distributors Ltd (PVSL) Motion Picture Licensing Company (MPLC) Christian Copyright Licensing International (CCLI) Mechanical Copyright Protection Society (MCPS) Performing Rights Society (PRS) Phonographic Performance Limited (PPL) There are other copyright licences that may be specific to your special school that are not covered by the agreement. If this is the case, then you must ensure that the school is covered for the relevant activity.

6. Devolved Formula Capital (DFC) The DFC funding is the indicative budget allocation for 2016/17. The DfE have based the allocations on the School Census January 2015. The rates for 2016/17 are shown in Table 2.

Table 2: DFC rates 2015-2018 Per Pupil Lump Sum Per non- Per boarding Per school boarding FTE FTE £ £ £

Nursery / primary 11.25 33.75 4,000

Secondary 16.88 33.75 4,000 Special / PRU 33.75 33.75 4,000

6 Note: FTE = full time equivalent

The final allocations will be based on the January 2016 School Census and these will be confirmed by the DfE after March 2016.

DFC is distributed to maintained schools only; Voluntary Aided schools receive their funding direct from the EFA. In some instances, schools may have agreed for the LA to retain part/all of the funding to be used for particular projects.

7. Pupil Premium (PP)

Pupil Premium funding is made up from three elements: . Free School Meals (FSM) (Ever 6), . Looked After Children who are in care or who have left care (LAC) and . Service Children (Ever 6).

The Summary of Schools Budgets 2016/17 and the Pupil Premium 2016/17 files include estimated amounts for the FSM, Post Looked After Children and Service Children elements of the grant. The LAC funding (Pupil Premium Plus - PPP) for children currently looked after has not been included. This element of the grant is managed by the LA’s designated Virtual School Head, Malcolm Wilson. The Virtual School Head will ensure that there are arrangements in place to discuss with the child’s education setting – usually a designated teacher – how the child will benefit from PPP funding. The allocation of this funding will be confirmed as soon as possible by Malcolm Wilson (email:[email protected]) once a Pupil Premium Plus Plan application has been made by the school to the Virtual School Head at the LA.

The indicative allocations for FSM, Post LAC and Service Childrens are based on the January 2015 Census.

The final pupil premium grant will be based on the January 2016 Census and adjusted once the final figures have been confirmed.

Ever 6 FSM

The final pupil premium for 2016 to 2017 will include pupils recorded in the January 2016 school census who are known to have been eligible for free school meals (FSM) since May 2010, as well as those first known to be eligible at January 2016.

Children adopted from care or who have left care

The pupil premium for 2016 to 2017 will include pupils recorded in the January 2016 school census and alternative provision census who were looked after by an English or Welsh local authority immediately before being adopted, or who left local authority care on a special guardianship order or child arrangements order (previously known as a residence order). These are collectively referred to as post-LAC children.

Ever 6 service child

7 The Service Child (Ever 6) element means a pupil recorded on the January 2016 Census who was eligible for the Service Child premium since the January 2011 census as well as those recorded as a service child for the first time on the January 2016 school census.

Table 3 summarises the per pupil rate for each element:

Table 3: 2016/17 Pupil Premium rates per pupil

Primary Secondary Pupil Premium £ £

Free School Meals (Ever 6 children from January Census) 1,320 935

Looked After Children/Pupil premium plus 1,900 1,900

Service Children (Ever 6 children) 300 300

All three elements of the PP are distributed to maintained schools only by the LA.

Academies will need to contact the EFA regarding the individual elements of the grant. If schools: . Convert to academy status before the start of the Summer Term 2016, they will receive their PP directly from the EFA. . If they convert to academy status by the start of the Autumn 2016, 5/12ths of their annual allocation will be allocated by the LA; or,

by the start of Spring Term 2016, 9/12ths of their allocation will be paid by the LA.

. Schools converting after the start of the Spring Term 2017 will be paid their full allocation by the LA.

When a school becomes an academy in year they will need to contact the EFA for the balance owing on their funding for when they become an academy.

If you have any queries about your indicative budget please email in the first instance to [email protected]. This will allow us time to look in to your query before getting back to you with an explanation.

8 8. APPENDIX A – COPYRIGHT LICENCES COPYRIGHT LICENCING

This fact sheet provides information for maintained schools, academies and local authorities on copyright licensing in schools for 2015-16.

In 2014-15 the Department managed the copyright licences for all state maintained schools in England that cover print and digital copyright content in books, journals and magazines (Copyright Licensing Agency; CLA); printed music (Schools Printed Music Licence; SPML); licences for copyright content in newspapers and magazines (the Newspaper Licensing Agency media access (NLA) licence); recording and use of copies of radio and television programmes, including from a number of catch-up services (the Educational Recording Agency (ERA) licence) and the showing of films (the Public Video Screening Licence (PVSL) and Motion Picture Licensing Company (MPLC) licences).

Over the past year the Department for Education has been working with the music copyright management organisations (CMOs) to simplify the way in which their copyright licences are paid for by schools and academies. From April 2015 we will add to the above list the licences for the Performing Rights Society for Music (PRS) – payments for performances of covered work; Phonographic Performance Ltd. (PPL) – playing recorded music; the Mechanical Copyright Protection Society (MCPS) – rights to make CDs and DVDs containing copyright music; and Christian Copyright Licensing International (CCLI) – hymns and other Christian music.

Please see below for further information. INFORMATION FOR SCHOOLS What does this mean for schools?

With the inclusion of these four new licences the Department believes that schools will be covered for almost all their copyright requirements. There are other copyright licences that may be relevant in very specific cases and schools still need to ensure they are covered for any relevant activity. For these ten licences the Department will pay a single sum to each of the CMOs which will cover all primary and secondary schools in England, including academies, and all special schools and Pupil Referral Units. Independent fee paying schools are not licensed in the same way and may wish to seek advice direct from the contacts listed at the end of this briefing. Nursery schools are now included. However, post-16 academies are not included as they are not technically ‘schools’ and will need to make separate arrangements, as will 6th form colleges.

The licences covered by the new central arrangement are:

9 1 The CLA licence. This gives you the right to:  Photocopy books, magazines and journals published in the UK and 30 other countries giving your school access to a wide choice of published information  Make digital copies by scanning or re-typing for distribution to pupils, parents, teachers or governors, from titles published in the UK and USA plus a growing number of other countries  Make copies of content from digital material including CD ROMs, electronic workbooks, online journals and included websites  Use copies with digital whiteboards, VLEs and presentation software programs  Copy photographs, illustrations, charts or diagrams where they are included in an article or an extract

2 The School Printed Music Licence. This covers the copying and distribution of a school’s sheet music to school members for curricular uses and for those extracurricular activities that are not Collective Worship.

The licence permits schools to legally make copies of sheet music by any of the following means:

1. Photocopying

2. Scanning

3. Score-writing software programs

4. Notation by hand

5. Posting on a school VLE

The licence also allows the adaption of the musical work so that it can be performed by any instrumental and vocal arrangements that your school wishes to use.

3 The Newspaper Licensing Agency Schools Licence. This permits the copying of content from national, regional and local newspapers and certain news websites.

4 The Educational Recording Agency licence. This allows educational establishments to record radio and television broadcasts received in the UK and to access copies of such recordings on agreed terms. Teaching staff can also access and download material on a number of on demand catch-up services including BBC iPlayer, 4OD, Five On Demand and ITV Player and Five on Demand. The recordings can then be retained, stored and copied for educational purposes at the licensed establishment. From April 2014 it also allows an educational establishment to enable students to access licensed recordings and clips from them when they are working off site and connect to the schools site.

5 The Public Video Screening Licence. This is issued by Filmbank Distributors Limited who represent all of the six major Hollywood studios in the education sector, (Warner Bros. Sony Pictures, Disney, 20th Century Fox, Universal, Paramount Pictures) and many other leading Hollywood, Bollywood and Independent film studios and distributors including MGM, Lionsgate, Miramax and Entertainment Film. The PVSL is required where schools screen films from studios participating in the PVSL scheme on their premises for entertainment purposes. Under the PVSL scheme schools are able to screen films on DVDs that have been purchased or borrowed from legitimate UK outlets during the term of the licence. The PVSL does not cover screenings for commercial or fundraising

10 purposes i.e. where a charge is made either directly or indirectly (e.g. selling tickets to screenings). In these circumstances please contact Filmbank directly via [email protected] who can provide you with a licence for this type of screening.

6 The Motion Picture Licensing Company licence. The MPLC licence is similar to the PVSL in that it allows for the non-educational screening of films on the premises of an educational establishment. MPLC represents represent over 400+ film and TV producers and distributors from major Hollywood studios to independent and foreign producers. Examples of the studios whose work is licensed by MPLC are National Geographic; the Discovery Channel; and the studios that own the rights to Bob the Builder and Angelina Ballerina. The MPLC licence does not cover: Commercially advertising the film title outside of the school; making a charge to view the film ; DVDs or downloads that are not a legal copy of the film or Outdoor screenings. If a school does wish to commercially advertise and/or make a charge to view a film, then they should apply for a separate Single Screening MPLC Movie Licence. For further information please visit: http://www.themplc.co.uk/page/film-club-1

7 The Performing Rights Society licence. The PRS licence covers performances of copyright music (including any associated words) which is controlled by The Performing Rights Society Limited (PRS for Music) or by any of the societies in other countries with which PRS for Music is affiliated.

8 The Phonographic Performance licence. The PPL licence is a collective licence authorising a school to play in public, or broadcast, all of its members' recorded music or music videos in the UK. Collective licences can also cover the copying of recorded music and music videos for certain purposes. Typical uses in a school would be: discos/end of term parties; telephone system music on hold; playing a record / radio / tape / CD / digital music player; school fetes (where music is being played) and Dance/Aerobics classes for students and staff only. The two licences are required by every school.

9 The Mechanical Copyright Protection Society licence. The MCPS ‘Limited manufacture’ licence covers the use of music in DVDs and CDs produced by the school and sold to parents, e.g. by the PTA, to raise funds for the school. The licence provides the right for all schools to make and sell up to 1,000 copies a year of DVDs or CDs containing music.

10 The Christian Copyright Licensing International licence. CCLI administers two licences. The Collective Worship Copyright Licence (CWCL) permits schools to type song words into a computer and store them for later use, e.g. to create a song words database for use with their song projection software; to create service sheets and hand-outs for pupils and staff; to create OHP acetates; and to audio/video record music from services for those unable to attend, or as a keepsake. The Collective Worship Music Reproduction Licence (CWMRL) is supplementary to the CWCL. It permits schools to photocopy the words and music of hymns and worship songs directly from music publications and also to make customised arrangements of music for pupils using transposing instruments (typically wind and brass instruments).

These licences are required either by all (or by the vast majority) of schools and there will be no way for schools to ‘opt out’ of the licences. Who is the licensee?

The agreements between the DfE and the CMOs simply covers the administration of the licences. Each education establishment is a Licensee and as such responsible for ensuring that the terms and conditions of the licenses are adhered to by their staff.

11 Where is my licence?

If you require a copy of your licence, please contact the individual copyright management organisations below. INFORMATION ABOUT WHAT THE LICENCES COVER

What is the SPML and what content is covered? http://schools.cla.co.uk/your-cla-schools-licence/schools-printed-music-licence/

What is the CLA Licence and what content is covered? http://schools.cla.co.uk/your-cla-schools-licence/what-can-be-copied/

What is the NLA Licence and what content is covered? http://schools.cla.co.uk/about-your-licences/nla-schools-licence/nla-licence-documents/

What is the ERA Licence and what content is covered?

General information about the ERA Licence is at: www.era.org.uk

What is the PVSL and what content is covered?

For more information on the PVSL see www.filmbank.co.uk/pvsleducation

For a list of studios participating in the PVSL scheme go to: http://www.filmbank.co.uk/pvslstudios

What is the MPLC licence and what content is covered? http://www.themplc.co.uk/page/channel-overview-schools

What is the PRS licence and what content is covered? http://www.prsformusic.com/SiteCollectionDocuments/PPS%20Leaflets/Schools%20leaflet.pdf

What is the PPL licence and what content is covered? http://www.copyrightandschools.org/

What is the MCPS licence and what content is covered? http://www.prsformusic.com/Pages/Rights.aspx

What is the CCLI licence and what content is covered? http://schools.ccli.co.uk/

Does the DfE cover all copyright licences for the sector?

The DfE has agreements with the above CMOs that cover their licences. Other licences may be required by your school for use of other content. More information can be found at: http://www.copyrightandschools.org/

12 CONTACTS

Who should I contact?

 Terms and Conditions, rights and repertoire of the CLA, SPML or NLA Licence http://schools.cla.co.uk/get-in-touch/contact-the-schools-team-at-cla/

 Terms and Conditions, rights and repertoire of the ERA licence www.era.org.uk

 Terms and Conditions, rights and repertoire of the PVSL www.filmbank.co.uk/pvslterms.

For information on the PVSL, contact T: 01494 836 231 or email [email protected]. The licence terms and conditions for the PVSL can be found at: http://www.filmbank.co.uk/images/80989/pvsl%20terms%20&%20conditions%20feb %202013.pdf. By screening films from copyright owners licensed under the PVSL scheme, each school, agrees to be bound by and comply with these terms and conditions.

 Terms and Conditions, rights and repertoire of the MPLC http://www.themplc.co.uk/page/contact-the-mplc

 Terms and Conditions of the PPL licence can be found at: http://www.ppluk.com/I-Play- Music/Businesses/Why-do-I-need-a-licence/

 Terms and Conditions of the PRS licence can be found at: http://www.prsformusic.com/users/businessesandliveevents/generaltermsandconditions/P ages/default.aspx

 Terms and Conditions of the MCPS Limited Manufacture licence can be found at: http://www.prsformusic.com/SiteCollectionDocuments/LM%20TandC.pdf

 Terms and Conditions of the CCLI licence can be found at: http://schools.ccli.co.uk/pdfs/schools/terms/SchoolLicenceTermsUK.pdf

 Independent fee paying school licensed through the Independent Association of Prep Schools can obtain advice at https://www.iaps.org.uk/about/copyright-and-schools