Field Hockey Federation

Date: February 4, 2013 Location: Moorpark College, Fountain Hall, Room #115 Meeting Opened: 7:15

Attendance: Mike Whitehead, Vice President; Patti Niccum, Secretary; Joan Cicchi, Treasurer; Tom Harris, Director of Volunteers; Mark Stone, Director of Facilities; Coralie Van Marken, Jr. Division; Janice Mohr, Jr. Division; Dave Jackson, President; Ben Maruquin, Director of Competitions; Kevin Allison, Director of Marketing; Robert Stephens, Systems Director; Phil Schofield, Moorpark Commissioner; Chris Januz, Umpires; Meghan Cicchi, Bulldogs, Alan Scally, New Bulldogs Commissioner; Matt and Dana Hawley, Ventura commissioners; Randy Sundeen, Simi Valley Commissioner; Brenna Molejad, Hollywood Commissioner; Marissa Loo, D1 Women’s Coordinator; Jessica Niccum

Approve Minutes from Last Meeting: January 9, 2013, Tom moved to approve the last minutes, Joan second, vote Unanimous.

Joan Cicchi, Treasurer Report: She has not received any information from 2012 from Billie regarding Cal Cup. There are still several outstanding issues that need to be addressed. Profit and Loss was put up and nothing has changed but some membership money going in. She was going to wait to open CD until the membership money is received. Joan would like to see a big push the FHF membership registration. The youth is at the 50% and the adult level is at 30% or so. Joan feels that we should have weekly reminders for the general membership and Board members to register as Board member. Insurance was sent in with the number of members that are currently registered and will get pricing for the increase.

Dave Jackson, President Report via Mike Whitehead: Musco lighting; $130K quote and $200K with labor. This price is much higher than anticipated. Tom and Dave have a meeting with the college and the lighting will be discussed. A certain protocol must be followed and we will be getting another quote to get competitive bids. We have to figure out when the lighting is going to go in for the football field. Chris is aware of a subcontractor for Musco and they might be able to help with some information or ideas for cutting the labor cost. Monday 2/11/13, will start the cleaning and preparation of the turf for repair. Only half field available, maybe…from the 11th to the 13th. 2/11 to 2/22 will be the total construction time 2/14 to 2/19 NO FIELD usage at all. Season should still start on schedule Saturday, Feb 23.

Mike Whitehead, Vice President: Trying to finish up the shirts for both umpires and Board of Directors. Marissa Lou will try to recreate and/or build a new logo for FHF. Mike will order 1 extra shirt per size which was confirmed with Coralie and Chris. Jacket numbers will be determined at a later date. Mike made a motion that he would like to purchase 35 shirts at the cost of $25 plus the cost of the logo. Joan second and vote unanimous. Ben Maraquin, Technical Director: D1 men, Premier league: Each team has 16 players and everything is set for that. Not sure how membership is going and will get a report from Joan that lets him know who is registered and push to get everyone registered. Under 17 boys; Bulldogs have requested again that their boys play as a complete team. They want everyone else to combine and make teams. If there is not enough, then make the game 9 v 9 instead of the 11. Bulldogs will still be required to come out on Saturday morning for evaluation. They will still have to go through the trials and keep everything on record. Rob can do an email blast regarding the trials. Manager’s meeting: Code of Conduct should have been signed by the managers and the players are acknowledging the FHF code of conduct during the membership process.

Commissioners: Phil Schofield, Moorpark: Middle School tournament was successful. Hope to have quite a few new players. Matt and Dana Hawley, Ventura: Middle School tournament was fantastic. Alan Scally, Conejo: Needs list of registered members, Security will be worked on by Rob. Momin Quiddus, Camarillo: had 11 teams in middle school tournament. Waiting to see if it turns into actual registration. FHF Website should have a way to utilize League Athletics for the individual clubs and the FHF should pay for it. Most of the clubs are paying for their own sites. Brenna Moeljadi, Hollywood: No report Randy Sundeen, Wizards: No report

Robert Stephens, Systems Director: This year he created divisions from 2012 and there were some issues initially but is getting cleaned up.

Tom Harris, Director of Volunteers: The volunteers of the month: Dana, Coralie and Janice. Shirt for Marissa and Coralie. Coralie and Dana were the main drivers for the Middle School Tournaments. Volunteer list is as follows: Moorpark: goals Ventura: wax and clean floors Camarillo: clean bleachers and under Hollywood: ??

Kevin Allison, Director of Marketing: Reminder for the use of flyers...Dana came up with their own using the same information. Alan posted it at their schools and no responses yet. Moorpark was interested in using it and also came up with some one page advertisements and posted in some local businesses. Chris Januzuski, Umpiring: Meeting on Feb 9th. 10:00 – 2:00 Points to be covered: How to manage the teams and players with more efficiency; when a disciplinary action is taken by official, the information is given to Mike Whitehead and the Disciplinary Committee will meet. All terms and conditions are stipulated in the Rules. All forms can be filled out and turned in at any time by any person, not just carded offenses during games.

Marissa Loo, Women’s Division 1 Coordinator: Welcome! Will help teams find players and possibly have a tournament team (Ventura).

Mark Stone, Director of Facilities: absent

New Business: Listing of teams that should be registering Under 10 Bulldogs Road Runners Moorpark Coyotes

Under 12 Bulldogs Maddogs RoadRunners Moorpark Coyotes Wizards Ventura Mrpk I

Under 14 Boys Bulldogs Maddogs Moorpark Camarillo cougars Coyotes

Under 15 girls Bulldogs Coyotes Hollywood RoadRunners Hollywood II Moorpark Under 17 Boys Bulldogs

Under 18 Girls Bulldogs Coyotes Hollywood Moorpark Hollywood II

Div I Women Bulldogs Cougars Jolie Pitts Mulligans

Div 1 Men Bulldogs Tigers Roadrunners Cougars

Div III Bulldogs RoadRunners Mulligans Holigans Moorpark Coyotes

Div II Bulldogs Monarcas Coyotes Y2K Cougars

Div IV Bulldogs RoadRunners Adjourn: 9:08 pm

Tom made motion and Dave second.

Next Meeting: Wednesday, March 6, 2013

Minutes prepared by: Patti Niccum, Secretary for FHF