Darebin Arts & Entertainment Centre

Darebin Arts & Entertainment Centre Corner Bell St & St Georges Rd, Preston. 3072 Ph: ( 03 ) 8470 8282 Fax: ( 03 ) 9261 4890 Email: [email protected]

Hirers Technical Requirements Form

THIS FORM MUST BE COMPLETED IN FULL

Hirers must complete this form & return it to the Centre at least six weeks prior to the commencement of your bump in. If you have any questions regarding this form please contact the Technical Supervisors Office on 8470 8272 or email Rob Appleton ([email protected]) or Clare Springett ([email protected]) Completed forms can be returned to Darebin Arts Centre, Cnr. St. Georges Rd & Bell St PRESTON VIC 3072. Technical Specifications for the Venue can be obtained from the website, www.darebinartscentre.com.au

Information relating to potential risks and hazards associated with your production must be provided with your technical information. Strategies to control or minimise the risks to DAEC staff, patrons and performers are required as part of this information. Anything in the form that is not applicable to your event please write “N/A” in the appropriate space. Do not leave any areas blank as we will assume you have not read it.

Please provide the name of the sole contact for this event. This person will provide information to the technicians and will be responsible for signing all forms relevant to the fees, charges and conditions for that event.

Name of Organisation/Hirer:

Name of Event:

Technical Contact Name:

Contact Address:

Contact Phone Number (Private):

Contact Phone Number (Mobile):

Email Address:

Please note: there is a Glossary at the end of this document for the clarification of terminology.

0f4dafb15f5ee119affc672d2ae69d58.doc Page 1 of 15 ACCESS TIMES

(Please remember to insert the date of your event also)

MONDAY I wish to access the Theatre at ______AM PM

I intend to vacate the Theatre at AM PM

PERFORMANCE OR REHEARSAL? (Please circle)

TUESDAY I wish to access the Theatre at ______AM PM

WEDNESDAY I wish to access the Theatre at ______AM PM

THURSDAY I wish to access the Theatre at ______AM PM

FRIDAY I wish to access the Theatre at ______AM PM

SATURDAY I wish to access the Theatre at ______AM PM

SUNDAY I wish to access the Theatre at ______AM PM

0f4dafb15f5ee119affc672d2ae69d58.doc Page 2 of 15 Please provide as much information as possible. Failure to inform DAEC of aspects of your performance may result in your show not proceeding as planned.

1. STAGE PLANS – If applicable Please show positions of all scenery and props on a stage plan (or plans) with a legend. You can print a scaled stage plan from the website www.darebinartscentre.com.au. If you have a particularly busy production or concert you should use a separate plan with a legend for each major act. Please designate the stage position of all musicians, and identify placement of music stands, microphones (if known) lecterns, banners, rostra, screens, etc.

2. RUNNING ORDER A detailed running order (or cue synopsis) is essential for any variety concert or corporate presentation. Your running order should include a brief description of each item or speaker, the estimated duration of each item and any specific lighting, sound or staging requirements. Your running order should include a generous margin to enable the theatre technicians to make their own notes.

3. INDUCTION & PROVISION OF A RISK PROFILE DOCUMENT. A client induction will need to be completed with your Production Manager and Stage Manager or the people filling those roles. This Induction covers OH&S policies and procedures of DAEC and can be passed on to other members of your Company by these people. If you have not already delivered your Hazard Report Form this is an appropriate time to do so. On the day of your event, rehearsal or bump-in you will be given a physical induction tour of the theatre, backstage and foyer areas. The person giving the tour will emphasise the responsibility you have to inform your cast and crew of our policies and procedures.

Induction time: Client Signature: Supervisor’s Signature:

4. PERFORMANCE/REHEARSAL INFORMATION Eg: variety concert / drama / musical / Type of Booking: ballet / corporate presentation / recital…. Start time of Act 1 / first half Running times Duration of Act 1 / first half Duration of interval Duration of Act 2 / second half Predicted finish time Number of artists in the Male: company: Female: Number of crew/staff: Name of the Stage Door Supervisor: Name of Hirer’s technical representative Technical Management or Production Manager: Position: Mobile Phone: Landline: Email: Stage Management Will you supply a Stage Manager? If YES…. Name of Stage Manager Mobile Phone: Landline: Email:

0f4dafb15f5ee119affc672d2ae69d58.doc Page 3 of 15 Do you require the production desk to be set up for your rehearsal? Yes No Please note: Production Desk takes time to set up. This may impact on the time you have in the theatre – not recommended for short rehearsals. Item Required If yes please detail what items you require at the Yes No production desk Lighting Desk CD/Cassette Player Talk Back/Headsets Desk Lamp/s Shout Mic

5. STAFF AND CREW Please ensure that crew shifts do not exceed 5 hours between meal breaks. Meal Breaks must fall between 1200- 1500 and 1700 –2000. Crew are required to have a 10-hour overnight break between shifts. DAEC HAS MINIMUM STAFFING REQUIREMENTS. For more information please contact the Operations Manager.

Do you require DAEC to Supply the following:

Lighting Operator

If Yes, please provide times……………………………………………… YES NO If No, please provide the name of your operator

…………………………………………………………

Sound Operator

If Yes, please provide times……………………………………………… YES NO If No, please provide the name of your operator

…………………………………………………………

Follow Spot Operator/s YES NO If Yes, please provide times………………………………………………

If No, please provide the name of your operator/s ONE or TWO Operators …………………………………………………………

Fly Person/s

If Yes, please provide times……………………………………………… YES NO If No, please provide the name of your operator/s

…………………………………………………………

Please Note: DAEC Management and Staff reserve the right to determine the suitability and competence of any person operating DAEC equipment. Restrictions may be placed on persons deemed unsuitable. Please contact the Technical Supervisor if you have any queries regarding this matter.

Please fill out the attached production schedule at the end of this document detailing stage activities, times and the staff that you require. Please provide one day per page and ensure that all areas are either filled in or marked N/A.

6. STAGING ARRANGEMENTS FOR YOUR PRODUCTION

0f4dafb15f5ee119affc672d2ae69d58.doc Page 4 of 15 Scenery Will you be bringing any scenery?

0f4dafb15f5ee119affc672d2ae69d58.doc Page 5 of 15 Name of Carrier: Delivery Date and Time: Estimated cubic metres:

Weights of heavy items? (please attach list if necessary) Note: DAEC has no lifting equipment Have you attached a stage plan showing Stage Plan positions of scenery? Will any of your scenery need to be flown? Flys If so, details must be discussed with the Technical Supervisor.

Please advise fly line numbers:

Fly lines

Please advise the weight(s) of the object(s) to be flown.

Weight

Please describe the number and position of rigging points required.

WILL YOU SUPPLY ALL RIGGING HARDWARE? Rigging DAEC riggers must supervise all rigging within the DAEC.

How many riggers do you require us to provide?

0f4dafb15f5ee119affc672d2ae69d58.doc Page 6 of 15 7. LIGHTING

Do you require the use of the theatre’s stage lighting YES NO equipment?

Power: What are your power supply requirements? (Number of feeds & number of amps per phase)

Has the touring lighting equipment been tested and tagged in YES NO accordance with AS/NZS 3760?

Are you planning to use any audio visual or projection as part of the performance? YES NO If “Yes” please identify the format: Slide or Film/Video/Data:

0f4dafb15f5ee119affc672d2ae69d58.doc Page 7 of 15 8. AUDIO

Is the theatre’s “house PA” to be used? YES NO

If you are NOT intending to use the House PA please answer the following:

Do you intend to hang speakers? YES NO If “Yes” please describe the number of points required and the weight load on each point. (Please note that the DAEC licensed rigger is required to inspect and approve all rigging).

Do you require any other audio equipment, such as YES NO fold back rigs, etc, to be provided by DAEC?

If yes please list ………………………………………………………… Please list frequencies of all touring radio equipment including mics, in-ear monitors and talkback comms.

Has all touring sound equipment been tested and YES NO tagged in accordance with AS/NZS 3760?

Do you require DAEC to source any back line instruments or amplifiers on your behalf? YES NO

If “Yes” please detail:

MICROPHONES

Do you require the use of any vocal microphones?

This may include shout mics for rehearsals, a YES NO microphone for speeches or radio mics.

If yes, how many and for what use. ……………………………………………………………

Are these to be corded or radio mics?

NB Radio mics may incur extra charges ……………………………………………

Hand Held YES NO

What type of radio mics do you require? Lapel YES NO

Head worn (Madonna Style) YES NO

Shot Mics YES NO Do you require any stage mics i.e. shot mics, plate mics on the apron of the stage and/or overhead choir Plate Mics YES NO mics? Choir Mics YES NO

0f4dafb15f5ee119affc672d2ae69d58.doc Page 8 of 15 Do you require the use of the piano? YES NO

Will you bringing in any other instruments that will YES NO require microphones?

If yes, please give details or attach a stage plan with relevant details.

If you have any pre-recorded sound, is a copy of your APRA Licence provided? YES NO (This is essential)

If “Yes” what format is the pre-recorded sound? i.e. CD, Cassette, (Minidisk at an extra charge and by prior arrangement) ………………………………………………….

Location of CD/Cassette Player Biobox Side of Stage

Please list any vocalists, guest speakers and/or instruments that need to be amplified thru the “house PA” in the channel list below: Note: one microphone requires one channel of the mixing desk. For example: 1. radio mic – lead vocal 2. plate mic stage left 3. plate mic stage right 4. guitar mic 5. CD player left 6. CD player right etc….

Microphone Channel List 1 11 21 31 2 12 22 32 3 13 23 33 4 14 24 34 5 15 25 35 6 16 26 36 7 17 27 37 8 18 28 38 9 19 29 39 10 20 30 40

Fold Back: (stage speakers/monitors) Note: DAEC has one send of fold back as standard on the stage. (one speaker each side of the stage) If you need more than one send please inform the Technical Supervisor as extra equipment may need to be hired. Please list your fold back requirements: For example: Send 1: lead vocalist/CD playback two speakers down stage centre Send 2: piano/vocals one speaker upstage next to piano Etc…. Send 1 Number & Placement of Speakers:

0f4dafb15f5ee119affc672d2ae69d58.doc Page 9 of 15 Send 2 Number & Placement of Speakers:

Send 3 Number & Placement of Speakers:

Send 4 Number & Placement of Speakers:

Sound Stage Plan: Please attach a hard copy drawing of your performance showing position of each performer, musician, vocalist, fold back speaker, amplifier, and Direct Input Boxes (DI’s)

9. COMMUNICATIONS Talkback Will you be using the theatre’s talkback units? YES NO Audio mix position Lighting desk Follow spot PS Follow spot OP If “Yes” please tick the required location of each Production point in auditorium headset unit: Stage managers desk PS House curtain PS DS Flys PS OP DS Orchestra pit

If you are using your own Radio Talkback please list frequencies.

10. SPECIAL EFFECTS

Flame and /or Pyrotechnics Will you be using any naked flame or pyrotechnics in YES NO your production?

If “Yes” please detail the effects and the context in which they will be used:

The VIC Explosive (Fireworks) Regulations 2001 state that a person must not personally use a firework unless they hold a Pyrotechnicians Licence or is acting under the direct supervision of a person who holds a Pyrotechnicians Licence. If using Pyrotechnics please provide a copy of your Pyrotechnicians License.

Please attach a copy of the details of the fire retardants used on sets and costumes:

Have you supplied a Material Safety Data Sheet for YES NO the combustible substance?

Firearms

0f4dafb15f5ee119affc672d2ae69d58.doc Page 10 of 15 Will you be using any firearms (ie: deactivated or YES NO blank firing weaponry, starting pistols etc)?

If “Yes” give details of all the effects you wish to use.

If you are using firearms, please provide a copy of your Armourer’s Licence for the person who will be in control of the firearms whilst in the venue.

Lasers

Will you be using any lasers? YES NO

If “Yes” please advise which class laser you intend using. To determine the laser class, reference should be made to AS/NZS 2211– Laser safety

Give details of the effects you wish to use and identify the person responsible for setting up and operating the equipment:

Other Effects Are there any other special effects, including the use of live animals or flying of people that you will be YES NO using?

If “Yes” give details of all the effects you wish to use.

11. ADDITIONAL INFORMATION

Are there any other details that involve technical aspects of your performance? A brief description of the performance/rehearsal is useful. (No information is too trivial)?

0f4dafb15f5ee119affc672d2ae69d58.doc Page 11 of 15 Form completed by:

Position/title:

Signature:

0f4dafb15f5ee119affc672d2ae69d58.doc Page 12 of 15 Production Schedule Event:

Submitted by:……………………………. Please circle REHEARSAL For the Day:……………………………… PERFORMANCE Date:………………………………………

Total Name Confirmation 600 700 800 900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 100 200 Hours Access Requirements Lighting Operator Sound Operator

Fly person

Follow spot Operator 1 Follow spot Operator 2 Rigger Stagehand

NB: From 2008, it will be compulsory to use a trained member of DAEC staff to operate the flys NB: From 2008 it will be compulsory for an extra staff member to be booked to assist the Supervisor when the hanging of scenery is required. Min 3 hour call.

0f4dafb15f5ee119affc672d2ae69d58.doc Page 13 of 15 12. GLOSSARY OF TERMS

APRA Australian Performing Rights Association (copyright licensor of permission to play recorded music) Audio mix position The position in the theatre where the stage sound is controlled. Amps - Ampère The unit of electrical current flow. Amplifier An electronic device that amplifies sound signals to a point where they great enough to be heard through a speaker. Auditorium The seated area in the theatre.

Backstage In proscenium theatres, the area behind the proscenium arch. The term also refers to such areas in non-proscenium theatres and to any part of the stage not in the acting area during a performance. Bump-in/out The process of moving all of a company's equipment in/out of a theatre. This includes scenery, props, lanterns, costumes and so on. Back line Musical equipment generally used behind the performer/s on the stage.

Comms Closed circuit communication system used in theatres/venues for the crew to talk to one another.

Data Projection Using a video projector to display computer, DVD or VHS images onto a large screen. Dressing rooms Used exclusively by performers for changing, makeup, showering etc. Dimmer Electrical device which controls the amount of electricity passed to a lamp and therefore the intensity of the light. Dimmers are normally numbered sequentially, and the numbers shown on the Lighting Design next to the relevant lanterns. The dimmer is controlled from the Lighting Desk via a low voltage control signal. Dimmer Rack A set of dimmers in a single case. Dimmer room Where the stage lighting power is distributed. DS Down stage towards the audience

Fly line A long specialized pipe that holds scenery or lights attached to the counterweight system. Flown 'Flown scenery' has been attached to the counterweight system and is able to be hoisted into the Flys. Foyer The area next to the theatre where patrons wait before they enter the auditorium. Fold Back Audio speakers located on stage so that the performers can hear themselves and or other sources of sound required to synchronize the performance. Follow spot A manually operated spot light with a beam which can be directed to follow an actor around the stage. Also Dome, Limes. Flys 1) The space above the stage in which scenery, lanterns and so on are hung invisible to the audience. 2) The counterweight system. Fog Machine Generally means a device that uses dry ice to produce a fog like effect. Not to be confused with a smoke machine.

Hazard Anything that has the potential to cause injury, illness or property damage. Hand held A radio microphone i.e. no cord attached Hazer Used for producing a non toxic haze of smoke on the stage. Not as thick as a smoke machine. Used for highlighting lighting effects. House curtain The main curtain that covers the opening within the proscenium arch. Headset unit A headphone and mic that connects to the comms system. (See comms)

Lifting equipment Fork lift, pallet mover, block and tackle etc. Lapel units A tiny microphone that is usually clipped to the persons lapel or clothing near their chest for speech. Lighting desk Controls and programs the stage lighting.

Mirror Ball A large ball covered with tiny square mirrors Moving lights Automated lights that change colour, direction and project various shapes onto the stage.

OP - Opposite Prompt The right hand side of the stage as viewed by the cast. Also Stage Right, Camera Left.

Plate mic A contact mic designed for specific applications usually for tap dance, under the lid of a piano etc. shaped something like a plate – flat and square usually. PA Public address system Par cans 1000 watt lamp used for a wash (a spread of light). Gel frames for colour are fitted to the front of the lamp. Production point Central position in auditorium where lighting/sound and show control are available. Pyrotechnics Decorative fireworks. Any chemical effects used onstage or in the wings to create explosions or special effects. 0f4dafb15f5ee119affc672d2ae69d58.doc Page 14 of 15 Phase One stream of 240 volt (Aust) electrical supply on one fuse or circuit breaker. Proscenium Arch The archway which separates the stage and the auditorium and frames the acting area. PS - Prompt Side The left hand side of the stage as viewed by the cast facing the audience. Rigging points The point on the fly bar or scenery where the load will be connected. Rigger A person qualified to supervise or carry out fixing and moving/lifting of heavy loads.

Risk The likelihood that exposure to a hazard will result in injury, disease or damage. Radio mic A microphone that has no lead attached. (See hand held)

Shot gun mic Long barrel like microphone used for picking up point sound sources. Send An output from an audio desk independent of the main outputs. Used to connect equipment like effects units and feed sound to the stage for fold back etc. Also known as Auxiliary Send. Stage Manager (SM) The member of the production team responsible for the smooth running of a performance. Before a production opens the Stage Manager attends rehearsals and meetings with other members of the production, and in smaller companies is often the coordinator of all of the various aspects of the production. During the performance the Stage Manager, using a copy of the script annotated during rehearsals, cues the actors and the various technical departments. On larger shows this last function will be performed by the Deputy Stage Manager. Stage managers desk PS Stage Managers desk Prompt side. The position where the SM coordinates the performance. Stage Door The door to the theatre through which the cast and crew enter and exit the theatre. Not the public entrance to the building. Strobe Lighting unit giving a fast series of very short light flashes under which action appears frozen. Smoke Machine Used for producing a non toxic cloud of smoke on the stage.

Talkback See comms

US Up stage towards the back of the stage.

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